EDI 404 Rail Carrier Shipment Information

Functional Group SR

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and can be used as notification of equipment release and/or a legal bill of lading.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · ZC1 · Beginning Segment for Data Correction or Change · Max 1 · Optional

   To transmit identifying numbers, dates, and other basic data relating to the transaction set

3. 0300 · BX · General Shipment Information · Max 1 · Optional

   To transmit identification numbers and other basic shipment data

   BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.

4. 0400 · BNX · Rail Shipment Information · Max 1 · Optional

   To transmit rail-specific shipment data

5. 0500 · M3 · Release · Max 1 · Mandatory

   To indicate that the equipment is or is not to be released

6. 0600 · N9 · Reference Identification · Max 30 · Mandatory

   To transmit identifying information as specified by the Reference Identification Qualifier

7. 0700 · CM · Cargo Manifest · Max 2 · Optional

   To identify specific flight or voyage information for multimodal shipments

8. 0800 · M1 · Insurance · Max 1 · Optional

   To specify details related to insurance

9. 0900 · DTM · Date/Time Reference · Max 5 · Optional

   To specify pertinent dates and times

10. N7 Loop Mandatory Repeat 500

    1. 1000 · N7 · Equipment Details · Max 1 · Mandatory

       To identify the equipment

    2. 1010 · EM · Equipment Characteristics · Max 1 · Optional

       To send additional information regarding a specific piece of equipment

    3. VC Loop Optional Repeat 30

       1. 1100 · VC · Motor Vehicle Control · Max 1 · Mandatory

          To define motor vehicle identification and logistics

       2. N1 Loop Optional Repeat 2

          1. 1120 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name, and code

          2. 1140 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          3. 1160 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          4. 1180 · H3 · Special Handling Instructions · Max 1 · Optional

             To specify special handling instructions in coded or free-form format

    4. 1300 · M7 · Seal Numbers · Max 5 · Optional

       To record seal numbers used and the organization that applied the seals

    5. 1400 · N5 · Equipment Ordered · Max 1 · Optional

       To specify carrier equipment

    6. 1500 · IC · Intermodal Chassis Equipment · Max 1 · Optional

       To specify the chassis equipment details in terms of identifying numbers, weights, and ownership

    7. 1600 · IM · Intermodal Movement Information · Max 1 · Optional

       To specify the overall movement of a shipment

    8. 1700 · M12 · In-bond Identifying Information · Max 2 · Optional

       To transmit in-bond information

    9. E1 Loop Optional Repeat 2

       1. 1710 · E1 · Empty Car Disposition - Pended Destination Consignee · Max 1 · Mandatory

          To identify the party receiving the empty car

       2. 1720 · E4 · Empty Car Disposition - Pended Destination City · Max 1 · Optional

          To specify the geographic place of named party receiving the empty car

       3. 1730 · E5 · Empty Car Disposition - Pended Destination Route · Max 13 · Optional

          To specify the routing of the empty car

       4. 1740 · PI · Price Authority Identification · Max 1 · Optional

          To communicate basis of pricing, such as contract number, quote number, or tariff number

    10. 1750 · GA · Canadian Grain Information · Max 15 · Optional

        To transmit the transportation and distribution requirements of grain at Canadian ports

    11. REF Loop Optional Repeat 99

        1. 1770 · REF · Reference Identification · Max 1 · Mandatory

           To specify identifying information

        2. 1780 · N10 · Quantity and Description · Max 15 · Optional

           To indicate line item quantity, description, marks and numbers, commodity code, weight, and customs value

        3. N1 Loop Optional Repeat 5

           1. 1790 · N1 · Name · Max 1 · Mandatory

              To identify a party by type of organization, name, and code

           2. 1800 · N3 · Address Information · Max 1 · Optional

              To specify the location of the named party

           3. 1820 · N4 · Geographic Location · Max 1 · Optional

              To specify the geographic place of the named party

11. 1850 · NA · Cross-Reference Equipment · Max 10 · Optional

    To cross-reference additional equipment to a primary piece of equipment

12. 1900 · F9 · Origin Station · Max 1 · Mandatory

    To identify the rail origin of the shipment

13. 2000 · D9 · Destination Station · Max 1 · Mandatory

    To identify the rail destination of the shipment

14. N1 Loop Mandatory Repeat 15

    1. 2100 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

    2. 2150 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names

    3. 2200 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 2300 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 2350 · REF · Reference Identification · Max 2 · Optional

       To specify identifying information

    6. 2400 · PER · Administrative Communications Contact · Max 2 · Optional

       To identify a person or office to whom administrative communications should be directed

    7. 2520 · BL · Billing Information · Max 12 · Optional

       To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement

15. S1 Loop Optional Repeat 12

    1. 4300 · S1 · Stop-off Name · Max 1 · Mandatory

       To identify a stop-off party

    2. 4400 · S2 · Stop-off Address · Max 2 · Optional

       To specify the address of the stop-off party

    3. 4480 · S9 · Stop-off Station · Max 1 · Optional

       To specify location details for a stop-off

    4. 4490 · N1 · Name · Max 1 · Optional

       To identify a party by type of organization, name, and code

    5. 4500 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names

    6. 4510 · N3 · Address Information · Max 1 · Optional

       To specify the location of the named party

    7. 4520 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    8. 4530 · PER · Administrative Communications Contact · Max 1 · Optional

       To identify a person or office to whom administrative communications should be directed

16. 4600 · R2 · Route Information · Max 13 · Optional

    To specify carrier and routing sequences and details

17. 4800 · R9 · Route Code · Max 1 · Optional

    To specify the route using a single code

18. E1 Loop Optional Repeat 2

    1. 4900 · E1 · Empty Car Disposition - Pended Destination Consignee · Max 1 · Mandatory

       To identify the party receiving the empty car

    2. 5000 · E4 · Empty Car Disposition - Pended Destination City · Max 1 · Optional

       To specify the geographic place of named party receiving the empty car

    3. 5100 · E5 · Empty Car Disposition - Pended Destination Route · Max 13 · Optional

       To specify the routing of the empty car

    4. 5110 · PI · Price Authority Identification · Max 1 · Optional

       To communicate basis of pricing, such as contract number, quote number, or tariff number

19. 5200 · H3 · Special Handling Instructions · Max 20 · Optional

    To specify special handling instructions in coded or free-form format

20. 5300 · PS · Protective Service Instructions · Max 5 · Optional

    To specify mechanical protective service and ventilation instructions

21. LX Loop Mandatory Repeat 25

    1. 5400 · LX · Assigned Number · Max 1 · Mandatory

       To reference a line number in a transaction set

    2. 5500 · L5 · Description, Marks and Numbers · Max 15 · Mandatory

       To specify the line item in terms of description, quantity, packaging, and marks and numbers

    3. L0 Loop Optional Repeat 25

       1. 5700 · L0 · Line Item - Quantity and Weight · Max 1 · Mandatory

          To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

       2. 5750 · MEA · Measurements · Max 3 · Optional

          To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

       3. 5800 · L1 · Rate and Charges · Max 10 · Optional

          To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

       4. 5900 · PI · Price Authority Identification · Max 30 · Optional

          To communicate basis of pricing, such as contract number, quote number, or tariff number

    4. 6000 · X1 · Export License · Max 6 · Optional

       To transmit information contained on an export license

22. T1 Loop Optional Repeat 64

    1. 6100 · T1 · Transit Inbound Origin · Max 1 · Mandatory

       To specify origin point and waybill references of movement to transit waybill point

    2. 6200 · T2 · Transit Inbound Lading · Max 30 · Optional

       To specify lading description, including weight and rate details applying to the associated T1 segment

    3. 6300 · T3 · Transit Inbound Route · Max 12 · Optional

       To specify transit inbound routing, including equipment identifications for associated T1 and T2 segments

    4. 6400 · T6 · Transit Inbound Rates · Max 1 · Optional

       To identify the transit inbound prior origin point and waybill reference of movement to the point specified in T1 segment

    5. 6500 · T8 · Free-form Transit Data · Max 99 · Optional

       To transmit information in a free-form format relating to a specified transit sequence number

23. 6600 · L3 · Total Weight and Charges · Max 1 · Optional

    To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

24. 6700 · LS · Loop Header · Max 1 · Optional

    To indicate that the next segment begins a loop

25. LH1 Loop Optional Repeat 1000

    1. 6800 · LH1 · Hazardous Identification Information · Max 1 · Mandatory

       To specify the hazardous commodity identification reference number and quantity

    2. 6900 · LH2 · Hazardous Classification Information · Max 4 · Optional

       To specify the hazardous notation and endorsement information

       If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.

    3. 7000 · LH3 · Hazardous Material Shipping Name · Max 10 · Optional

       To specify the hazardous material shipping name and additional descriptive requirements

    4. 7100 · LFH · Freeform Hazardous Material Information · Max 20 · Optional

       To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

    5. 7200 · LEP · EPA Required Data · Max 3 · Optional

       To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

    6. 7300 · LH4 · Canadian Dangerous Requirements · Max 1 · Optional

       To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

    7. 7400 · LHT · Transborder Hazardous Requirements · Max 3 · Optional

       To specify the placard information required by the second government agency when shipment is to cross into another country

    8. 7500 · LHR · Hazardous Material Identifying Reference Numbers · Max 5 · Optional

       To transmit specific hazardous material reference numbers

    9. 7550 · PER · Administrative Communications Contact · Max 5 · Optional

       To identify a person or office to whom administrative communications should be directed

    10. N1 Loop Optional Repeat 10

        1. 7560 · N1 · Name · Max 1 · Mandatory

           To identify a party by type of organization, name, and code

        2. 7570 · N3 · Address Information · Max 2 · Optional

           To specify the location of the named party

        3. 7580 · N4 · Geographic Location · Max 1 · Optional

           To specify the geographic place of the named party

        4. 7590 · PER · Administrative Communications Contact · Max 2 · Optional

           To identify a person or office to whom administrative communications should be directed

26. 7600 · LE · Loop Trailer · Max 1 · Optional

    To indicate that the loop immediately preceding this segment is complete

27. 7700 · PER · Administrative Communications Contact · Max 5 · Optional

    To identify a person or office to whom administrative communications should be directed

28. 7800 · LH2 · Hazardous Classification Information · Max 6 · Optional

    To specify the hazardous notation and endorsement information

    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.

29. 7900 · LHR · Hazardous Material Identifying Reference Numbers · Max 1 · Optional

    To transmit specific hazardous material reference numbers

30. 8000 · LH6 · Hazardous Certification · Max 5 · Optional

    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

31. 8100 · XH · Pro Forma - B13 Information · Max 1 · Optional

    This segment is used to specify a pro forma invoice and B13 Canadian Customs Export Declaration information, required by U.S. and Canadian customs

32. 8200 · X7 · Customs Information · Max 10 · Optional

    To indicate customs information

33. 8400 · SE · Transaction Set Trailer · Max 1 · Mandatory

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)