EDI 404 Rail Carrier Shipment Information

Functional Group SR

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and can be used as notification of equipment release and/or a legal bill of lading.

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Heading

Position

Segment

Name

Max use

010Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
020Beginning Segment For Data Correction Or ChangeOptional->Max 1
To transmit identifying numbers, dates and other basic data relating to the transaction set.
030General Shipment InformationOptional->Max 1
To transmit identification numbers and other basic shipment data
040Rail Shipment InformationOptional->Max 1
To transmit rail-specific shipment data
050ReleaseMandatory->Max 1
To indicate that the equipment is or is not to be released.
060Reference NumberMandatory->Max 30
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
070Cargo ManifestOptional->Max 2
To identify specific flight or voyage information for multimodal shipments.
080InsuranceOptional->Max 1
To specify details related to insurance
090Date/Time ReferenceOptional->Max 5
To specify pertinent dates and times
N7 Loop Mandatory
Repeat 255
1. 100Equipment DetailsMandatory->Max 1
  To identify the equipment.
2. 101Equipment CharacteristicsOptional->Max 1
  To send additional information regarding a specific piece of equipment
3. VC Loop Optional
  Repeat 21
  1. 110Motor Vehicle ControlMandatory->Max 1
    To define motor vehicle identification and logistics.
  2. N1 Loop Optional
    Repeat 2
    112NameMandatory->Max 1
    To identify a party by type of organization, name and code
    114Address InformationOptional->Max 2
    To specify the location of the named party
    116Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    118Special Handling InstructionsOptional->Max 1
    To specify special handling instructions in coded or free-form format
4. 130Seal NumbersOptional->Max 5
  To record seal numbers used and the organization that applied the seals.
5. 140Equipment OrderedOptional->Max 1
  To specify carrier equipment.
6. 150Intermodal Chassis EquipmentOptional->Max 1
  To specify the chassis equipment details in terms of identifying numbers, weights and ownership
7. 160Intermodal Movement InformationOptional->Max 1
  To specify the overall movement of a shipment
8. 170In-bond Identifying InformationOptional->Max 1
  To transmit in-bond data for a master in-bond bill of lading
9. 171Empty Car Disposition - Pended Destination ConsigneeOptional->Max 1
  To identify the party receiving the empty car
10. 172Empty Car Disposition - Pended Destination CityOptional->Max 1
  To specify the geographic place of named party receiving the empty car
11. 173Empty Car Disposition - Pended Destination RouteOptional->Max 13
  To specify the routing of the empty car
180Cross-Reference EquipmentOptional->Max 10
To cross-reference additional equipment to a primary piece of equipment.
190Origin StationMandatory->Max 1
To identify the rail origin of this shipment.
200Destination StationMandatory->Max 1
To identify the rail destination of this shipment.
N1 Loop Optional
Repeat 10
1. 210NameMandatory->Max 1
  To identify a party by type of organization, name and code
2. 215Additional Name InformationOptional->Max 2
  To specify additional names or those longer than 35 characters in length
3. 220Address InformationOptional->Max 2
  To specify the location of the named party
4. 230Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 240Administrative Communications ContactOptional->Max 2
  To identify a person or office to whom administrative communications should be directed
6. 252Billing InformationOptional->Max 1
  To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement
S1 Loop Optional
Repeat 6
1. 430Stop-off NameMandatory->Max 1
  To identify a stop-off party
2. 440Stop-off AddressOptional->Max 1
  To specify the address of the stop-off party
3. 450Stop-off StationOptional->Max 1
  To specify location details for a stop-off
460Route InformationOptional->Max 13
To specify carrier and routing sequences and details
470Rebill At InterchangeOptional->Max 1
To allow the identification of multiple billing origins and methods of payment on shipments requiring multiple billings
480Route CodeOptional->Max 1
To specify the route using a single code.
490Empty Car Disposition - Pended Destination ConsigneeOptional->Max 1
To identify the party receiving the empty car
500Empty Car Disposition - Pended Destination CityOptional->Max 1
To specify the geographic place of named party receiving the empty car
510Empty Car Disposition - Pended Destination RouteOptional->Max 13
To specify the routing of the empty car
520Special Handling InstructionsOptional->Max 20
To specify special handling instructions in coded or free-form format
530Protective Service InstructionsOptional->Max 5
To specify mechanical protective service and ventilation instructions.
LX Loop Mandatory
Repeat 25
1. 540Assigned NumberMandatory->Max 1
  To reference a line number in a transaction set.
2. 550Description, Marks and NumbersMandatory->Max 15
  To specify the line item in terms of description, quantity, packaging, and marks and numbers.
3. 555Loop HeaderOptional->Max 1
  To indicate that the next segment begins a loop
4. LX Loop Optional
  Repeat 25
  1. 560Assigned NumberMandatory->Max 1
    To reference a line number in a transaction set.
  2. 570Line Item - Quantity and WeightOptional->Max 10
    To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.
  3. 580Rate and ChargesOptional->Max 10
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
5. 585Loop TrailerOptional->Max 1
  To indicate that the loop immediately preceding this segment is complete
6. 590Tariff ReferenceOptional->Max 30
  To reference details of the tariff used to arrive at applicable rates or charge
7. 600Export LicenseOptional->Max 6
  To transmit information contained on an export license
LX Loop Optional
Repeat 64
1. 610Transit Inbound OriginMandatory->Max 1
  To specify origin point and waybill references of movement to transit waybill point
2. 620Transit Inbound LadingOptional->Max 30
  To specify lading description, including weight and rate details applying to associated T1 segment
3. 630Transit Inbound RouteOptional->Max 12
  To specify transit inbound routing including equipment identifications for associated T1 and T2 segments
4. 640Transit Inbound RatesOptional->Max 1
  To identify the transit inbound prior origin point and waybill reference of movement to point specified in T1 segment
5. 650Free-form Transit DataOptional->Max 99
  To transmit information in a free-form format relating to a specified transit sequence number
660Total Weight and ChargesOptional->Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
670Loop HeaderOptional->Max 1
To indicate that the next segment begins a loop
LH1 Loop Optional
Repeat 100
1. 680Hazardous Identification InformationMandatory->Max 1
  To specify the hazardous commodity identification reference number and quantity.
2. 690Hazardous Classification InformationOptional->Max 4
  To specify the hazardous classification, placard notation and endorsement information.
  If the hazardous endorsement (LH204) is ``NONE'', then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
3. 700Hazardous Material Shipping NameOptional->Max 10
  To specify the hazardous material shipping name and additional descriptive requirements.
4. 710Freeform Hazardous Material InformationOptional->Max 20
  To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
5. 720EPA Required DataOptional->Max 3
  To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
6. 730Canadian Dangerous RequirementsOptional->Max 1
  To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.
7. 740Transborder Hazardous RequirementsOptional->Max 3
  To specify the placard information required by the second government agency when shipment is to cross into another country
8. 750Hazardous Material Identifying Reference NumbersOptional->Max 5
  To transmit specific hazardous material reference numbers.
9. 755Administrative Communications ContactOptional->Max 5
  To identify a person or office to whom administrative communications should be directed
760Loop TrailerOptional->Max 1
To indicate that the loop immediately preceding this segment is complete
770Administrative Communications ContactOptional->Max 5
To identify a person or office to whom administrative communications should be directed
780Hazardous Classification InformationOptional->Max 6
To specify the hazardous classification, placard notation and endorsement information.
If the hazardous endorsement (LH204) is ``NONE'', then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
790Hazardous Material Identifying Reference NumbersOptional->Max 1
To transmit specific hazardous material reference numbers.
800Hazardous CertificationOptional->Max 5
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.
810Pro Forma - B13 InformationOptional->Max 1
This segment is used to specify proforma invoice and B13 Canadian Customs Export Declaration information, required by U. S. and Canadian customs.
820Customs InformationOptional->Max 10
To indicate customs information
830Canadian Grain InformationOptional->Max 1
To transmit the transportation and distribution requirements of grain at Canadian ports.
840Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).