EDI 501 Vendor Performance Review

Functional Group WG

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Vendor Performance Review Transaction Set (501) for use within the context of an Electronic Data Interchange (EDI) environment. This bi-directional transaction set can be used to request and receive past performance information. The transaction set may also be used to challenge the validity of the information received and to respond to challenges. This transaction set can be used by selling parties to request, receive, and challenge historic information regarding their performance on contracts in the areas of capability, eligibility, quality assurance, and delivery performance.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. 0300 · NTE · Note/Special Instruction · Max >1 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. N1 Loop Optional Repeat >1

   1. 0400 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 0500 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0600 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 0700 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0800 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   6. 0900 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   7. 1000 · DTP · Date or Time or Period · Max >1 · Optional

      To specify any or all of a date, a time, or a time period

   8. LM Loop Optional Repeat >1

      1. 1100 · LM · Code Source Information · Max 1 · Mandatory

         To transmit standard code list identification information

      2. 1200 · LQ · Industry Code · Max >1 · Mandatory

         Code to transmit standard industry codes

Detail

1. CRT Loop Optional Repeat >1

   1. 0100 · CRT · Contractor Report Type · Max 1 · Mandatory

      To identify the contractor report type, type of units reported, status information, and related reporting details

      The CRT loop defines the type of report for which information exists in the database.

   2. REF Loop Optional Repeat >1

      1. 0200 · REF · Reference Identification · Max 1 · Mandatory

         To specify identifying information

      2. 0300 · DTP · Date or Time or Period · Max >1 · Optional

         To specify any or all of a date, a time, or a time period

      3. 0400 · SPR · Supplier Rating · Max >1 · Optional

         To convey a rating value or score of a trading partner

         The SPR segment can carry the rating category and rating summary value codes for pre-award surveys.

   3. N1 Loop Optional Repeat >1

      1. 0500 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

         The N1 loop carries the address of and the information contained in the database of the reporting location.

      2. 0600 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names

      3. 0700 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 0800 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 0900 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

      6. DTP Loop Optional Repeat >1

         1. 1000 · DTP · Date or Time or Period · Max 1 · Mandatory

            To specify any or all of a date, a time, or a time period

         2. 1100 · QTY · Quantity · Max >1 · Optional

            To specify quantity information

      7. LM Loop Optional Repeat >1

         1. 1200 · LM · Code Source Information · Max 1 · Mandatory

            To transmit standard code list identification information

         2. 1300 · LQ · Industry Code · Max >1 · Mandatory

            Code to transmit standard industry codes

         3. 1400 · DTP · Date or Time or Period · Max >1 · Optional

            To specify any or all of a date, a time, or a time period

      8. 1500 · LS · Loop Header · Max 1 · Optional

         To indicate that the next segment begins a loop

      9. QTY Loop Optional Repeat >1

         1. 1600 · QTY · Quantity · Max 1 · Mandatory

            To specify quantity information

         2. 1700 · MEA · Measurements · Max >1 · Optional

            To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

         3. 1800 · PCT · Percent Amounts · Max >1 · Optional

            To qualify percent amounts and supply percent amounts

         4. 1900 · NTE · Note/Special Instruction · Max >1 · Optional

            To transmit information in a free-form format, if necessary, for comment or special instruction

      10. 2000 · LE · Loop Trailer · Max 1 · Optional

          To indicate that the loop immediately preceding this segment is complete

      11. REF Loop Optional Repeat >1

          1. 2100 · REF · Reference Identification · Max 1 · Mandatory

             To specify identifying information

          2. QTY Loop Optional Repeat >1

             1. 2200 · QTY · Quantity · Max 1 · Mandatory

                To specify quantity information

             2. 2300 · DTP · Date or Time or Period · Max >1 · Optional

                To specify any or all of a date, a time, or a time period

             3. 2400 · AMT · Monetary Amount · Max >1 · Optional

                To indicate the total monetary amount

             4. 2500 · NTE · Note/Special Instruction · Max >1 · Optional

                To transmit information in a free-form format, if necessary, for comment or special instruction

             5. LM Loop Optional Repeat >1

                1. 2600 · LM · Code Source Information · Max 1 · Mandatory

                   To transmit standard code list identification information

                2. 2700 · LQ · Industry Code · Max >1 · Mandatory

                   Code to transmit standard industry codes

2. 2800 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)