EDI 889 Promotion Announcement

Functional Group QG

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Promotion Announcement Transaction Set (889) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a broker, distributor or manufacturer and provides for customary and established business and industry practice relative to the announcement of promotion allowance amounts, dates and performance conditions that may apply; the replacement of a previously transmitted promotion in its entirety; the cancellation of a previously transmitted promotion; changes to promotion dates; or acceptance of a promotion offered by a broker or supplier. This transaction set is multidirectional between trading partners.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · G42 · Promotion Announcement Identification · Max 1 · Mandatory

   To identify promotion activities between trading partners

3. 090 · N9 · Reference Identification · Max 10 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

4. 100 · G61 · Contact · Max 3 · Optional

   To identify a person or office to whom communications should be directed

5. 110 · G62 · Date/Time · Max 50 · Mandatory

   To specify pertinent dates and times

6. 120 · NTE · Note/Special Instruction · Max 300 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

7. 130 · G43 · Promotion/Price List Area · Max 1000 · Optional

   To specify the geographic area in which a promotion or price is in effect

8. 145 · G23 · Terms of Sale · Max 1 · Optional

   To specify the terms of sale

9. 0100 Loop Mandatory Repeat >1

   1. 150 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 160 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 170 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 180 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 185 · G62 · Date/Time · Max >1 · Optional

      To specify pertinent dates and times

10. 0200 Loop Optional Repeat 20

    1. 190 · G94 · Promotion Conditions · Max 1 · Mandatory

       To indicate the option number associated with a promotion and to specify the "AND" or "OR" condition for the option

    2. 200 · G95 · Performance Requirements · Max 99 · Optional

       To specify the "AND" or "OR" condition for the option, or provide information related to the promotion performance conditions and allocations required, or both

Detail

1. 0300 Loop Optional Repeat 9999

   1. 015 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. 020 · G46 · Promotion Allowance/Charge · Max 20 · Optional

      To specify unit amount and method of payment for a charge/allowance for a line item

   3. 025 · G51 · Free Goods/Product Condition · Max 1 · Optional

      To indicate quantity of free goods and under what conditions free goods are earned

      The G51 segment can be used in the 0300 loop or the 0320 loop, but not both.

   4. 0310 Loop Optional Repeat 20

      1. 032 · G94 · Promotion Conditions · Max 1 · Mandatory

         To indicate the option number associated with a promotion and to specify the "AND" or "OR" condition for the option

      2. 0311 Loop Optional Repeat 99

         1. 035 · G95 · Performance Requirements · Max 1 · Mandatory

            To specify the "AND" or "OR" condition for the option, or provide information related to the promotion performance conditions and allocations required, or both

         2. 036 · G62 · Date/Time · Max 2 · Optional

            To specify pertinent dates and times

   5. 0320 Loop Optional Repeat 9999

      1. 040 · G45 · Line Item Detail - Promotion · Max 1 · Mandatory

         To provide information for a line item

      2. 050 · G69 · Line Item Detail - Description · Max 5 · Optional

         To describe an item in free-form format

      3. 055 · G43 · Promotion/Price List Area · Max 9999 · Optional

         To specify the geographic area in which a promotion or price is in effect

      4. 060 · G51 · Free Goods/Product Condition · Max 10 · Optional

         To indicate quantity of free goods and under what conditions free goods are earned

         The G51 segment can be used in the 0300 loop or the 0320 loop, but not both.

      5. 075 · G23 · Terms of Sale · Max 1 · Optional

         To specify the terms of sale

      6. 080 · G62 · Date/Time · Max 10 · Optional

         To specify pertinent dates and times

      7. 085 · G22 · Pricing Information · Max 1 · Optional

         To specify prepricing information

      8. 087 · QTY · Quantity · Max 10 · Optional

         To specify quantity information

2. 100 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)