EDI 843 Response to Request for Quotation

Functional Group RR

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Response to Request for Quotation Transaction Set (843) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide potential buyers with price, delivery schedule, and other terms from potential sellers of goods and services, in response to a request for such information.

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Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a Response to Request for Quote Transaction Set and transmit identifying numbers and dates

  3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  4. To specify identifying information

  5. To identify a person or office to whom administrative communications should be directed

  6. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

  7. To specify transportation instructions relating to shipment

  8. To specify pricing information

  9. To indicate a quantity, and/or amount for an identified period

  10. To specify general conditions or requirements of the sale

  11. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

  12. To specify terms of sale

  13. To specify the exact type and terms of various discount information

  14. To specify pertinent dates and times

  15. To specify lead time for availability of products and services

  16. To specify basic item identification data

    If segment LIN is used, do not use LIN01.

  17. To describe a product or process in coded or free-form format

  18. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

  19. To identify the type or transmission or both of paperwork or supporting information

  20. To describe marking, packaging, loading, and unloading requirements

  21. To specify the transportation details relative to commodity, weight, and quantity

  22. To specify the carrier and sequence of routing and provide transit time information

  23. To specify transportation details relating to the equipment used by the carrier

  24. To specify transportation special handling requirements, or hazardous materials information, or both

  25. To indicate identifying marks and numbers for shipping containers

  26. To specify restrictions/conditions (such as shipping, ordering)

  27. To provide a specific price on a specified date for a given commodity

  28. To qualify percent amounts and supply percent amounts

  29. N9 Loop Optional
    Repeat 1000

    1. To transmit identifying information as specified by the Reference Identification Qualifier

    2. To provide a free-form format that allows the transmission of text information

  30. N1 Loop Optional
    Repeat 10000

    1. To identify a party by type of organization, name, and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify transportation instructions relating to shipment

    8. To specify the transportation details relative to commodity, weight, and quantity

    9. To specify the carrier and sequence of routing and provide transit time information

    10. To specify transportation details relating to the equipment used by the carrier

    11. To specify transportation special handling requirements, or hazardous materials information, or both

    12. To describe marking, packaging, loading, and unloading requirements

    13. To provide a free-form format that allows the transmission of text information

  31. AMT Loop Optional
    Repeat >1

    1. To indicate the total monetary amount

    2. To qualify percent amounts and supply percent amounts

Detail

Position
Segment
Name
Max use
  1. PO1 Loop Optional
    Repeat 100000

    1. To specify basic and most frequently used line item data

    2. To specify basic item identification data

    3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    4. To specify additional item-related data involving variations in normal price/quantity structure

    5. To specify pricing information

    6. To indicate a quantity, and/or amount for an identified period

    7. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    8. PID Loop Optional
      Repeat 1000

      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    9. To identify the type or transmission or both of paperwork or supporting information

    10. To describe marking, packaging, loading, and unloading requirements

    11. To specify the physical qualities, packaging, weights, and dimensions relating to the item

    12. To specify identifying information

    13. To identify a person or office to whom administrative communications should be directed

    14. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    15. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    16. To specify general conditions or requirements of the sale

    17. To specify terms of sale

    18. To specify the exact type and terms of various discount information

    19. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    20. To specify transportation instructions relating to shipment

    21. To specify destination and quantity detail

    22. To specify pertinent dates and times

    23. To specify the forecasted dates and quantities

    24. To specify the transportation details relative to commodity, weight, and quantity

    25. To specify the carrier and sequence of routing and provide transit time information

    26. To specify transportation details relating to the equipment used by the carrier

    27. To specify transportation special handling requirements, or hazardous materials information, or both

    28. To indicate identifying marks and numbers for shipping containers

    29. To qualify percent amounts and supply percent amounts

    30. To provide a free-form format that allows the transmission of text information

    31. To specify restrictions/conditions (such as shipping, ordering)

    32. To provide a description of the included specification or technical data items

    33. SCH Loop Optional
      Repeat 104

      1. To specify the data for scheduling a specific line-item

        The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

      2. To specify the transportation details relative to commodity, weight, and quantity

      3. To specify the carrier and sequence of routing and provide transit time information

      4. To specify transportation details relating to the equipment used by the carrier

      5. To specify transportation special handling requirements, or hazardous materials information, or both

      6. To specify identifying information

    34. CST Loop Optional
      Repeat 100

      1. To provide detailed cost information

      2. To describe a product or process in coded or free-form format

      3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      4. To specify pertinent dates and times

    35. SLN Loop Optional
      Repeat 1000

      1. To specify product subline detail item data

      2. To provide a free-form format that allows the transmission of text information

      3. To describe a product or process in coded or free-form format

      4. CST Loop Optional
        Repeat 100

        1. To provide detailed cost information

        2. To describe a product or process in coded or free-form format

        3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

        4. To specify pertinent dates and times

    36. PD Loop Optional
      Repeat >1

      1. To describe the pricing basic input detail

      2. To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

    37. LDT Loop Optional
      Repeat >1

      1. To specify lead time for availability of products and services

      2. To specify quantity information

      3. To provide a free-form format that allows the transmission of text information

      4. LM Loop Optional
        Repeat >1

        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

    38. N9 Loop Optional
      Repeat 1000

      1. To transmit identifying information as specified by the Reference Identification Qualifier

      2. To provide a free-form format that allows the transmission of text information

    39. N1 Loop Optional
      Repeat >1

      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify quantity information

      6. To specify identifying information

      7. To identify a person or office to whom administrative communications should be directed

      8. To specify transportation instructions relating to shipment

      9. To specify the data for scheduling a specific line-item

      10. To specify the transportation details relative to commodity, weight, and quantity

      11. To specify the carrier and sequence of routing and provide transit time information

      12. To specify transportation details relating to the equipment used by the carrier

      13. To specify transportation special handling requirements, or hazardous materials information, or both

      14. To describe marking, packaging, loading, and unloading requirements

      15. LDT Loop Optional
        Repeat >1

        1. To specify lead time for availability of products and services

        2. To indicate identifying marks and numbers for shipping containers

        3. To specify quantity information

        4. To provide a free-form format that allows the transmission of text information

    40. AMT Loop Optional
      Repeat >1

      1. To indicate the total monetary amount

      2. To qualify percent amounts and supply percent amounts

Summary

Position
Segment
Name
Max use
  1. CTT Loop Optional
    Repeat 1

    1. To transmit a hash total for a specific element in the transaction set

      Number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

    2. To indicate the total monetary amount

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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