EDI 854 Shipment Delivery Discrepancy Information

Functional Group DD

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Delivery Discrepancy Information Transaction Set (854) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used to enable a carrier to notify a shipper or consignee of discrepancies between tendered freight and actual delivered freight. Delivery discrepancy data enables a party to track and control damages, overages, and shortages. This transaction set is not used to acknowledge receipt of goods.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B10 · Beginning Segment for Shipment Status Message · Max 1 · Mandatory

   To transmit identifying numbers and other basic data relating to the transaction set.

3. 030 · G62 · Date/Time · Max 1 · Optional

   To specify pertinent dates and times

4. 040 · N9 · Reference Number · Max 20 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   The N9 segment is used to transmit reference numbers that are unique to the entire shipment, such as a master purchase order number or a master shipment identification number.

5. 050 · K1 · Remarks · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction.

6. N1 Loop Optional Repeat 10

   1. 060 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

      The N1 loop allows for transmission of information and reference numbers pertaining to the shipper. The N9 could include dock number, door number, or plant number.

   2. 070 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 080 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 090 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 100 · G61 · Contact · Max 1 · Optional

      To identify a person or office to whom communications should be directed

   6. 110 · N9 · Reference Number · Max 20 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

Detail

1. LX Loop Mandatory Repeat 999

   1. 010 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

      The LX loop will contain only the information pertaining to the discrepancy.

   2. 020 · N9 · Reference Number · Max 5 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   3. 030 · G62 · Date/Time · Max 1 · Optional

      To specify pertinent dates and times

   4. 040 · G07 · Carrier Information · Max >1 · Optional

      To identify carrier equipment and condition of shipment

   5. N1 Loop Optional Repeat 10

      1. 050 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

         This N1 loop allows for transmission of information and reference numbers pertaining to the consignee.

      2. 060 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 070 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 080 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 090 · G61 · Contact · Max 1 · Optional

         To identify a person or office to whom communications should be directed

      6. Q8 Loop Mandatory Repeat 999

         1. 100 · Q8 · Detail Delivery Exception Information · Max 1 · Mandatory

            To transmit detailed lading data, damage, and disposition information

            The Q8 loop allows for transmission of detailed information pertaining to the shipment discrepancy.

         2. 110 · G62 · Date/Time · Max 1 · Optional

            To specify pertinent dates and times

         3. 120 · K1 · Remarks · Max 1 · Optional

            To transmit information in a free-form format, if necessary, for comment or special instruction.

         4. 125 · LS · Loop Header · Max 1 · Optional

            To indicate that the next segment begins a loop

         5. N1 Loop Optional Repeat 10

            1. 130 · N1 · Name · Max 1 · Mandatory

               To identify a party by type of organization, name and code

               This N1 loop allows for transmission of information pertaining to the final disposition of the shipment.

            2. 140 · N2 · Additional Name Information · Max 2 · Optional

               To specify additional names or those longer than 35 characters in length

            3. 150 · N3 · Address Information · Max 2 · Optional

               To specify the location of the named party

            4. 160 · N4 · Geographic Location · Max 1 · Optional

               To specify the geographic place of the named party

         6. 165 · LE · Loop Trailer · Max 1 · Optional

            To indicate that the loop immediately preceding this segment is complete

2. 170 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).