EDI 854 Shipment Delivery Discrepancy Information
Functional Group DD
X12I Transportation Subcommittee
This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Delivery Discrepancy Information Transaction Set (854) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used to enable a carrier to notify a shipper or consignee of discrepancies between tendered freight and actual delivered freight. Delivery discrepancy data enables a party to track and control damages, overages, and shortages. This transaction set is not used to acknowledge receipt of goods.
Heading
- 010Transaction Set HeaderMandatoryMax 1
To indicate the start of a transaction set and to assign a control number
- 020Beginning Segment for Shipment Status MessageMandatoryMax 1
To transmit identifying numbers and other basic data relating to the transaction set.
- 030Date/TimeOptionalMax 1
To specify pertinent dates and times
- 040Reference NumberOptionalMax 20
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
The N9 segment is used to transmit reference numbers that are unique to the entire shipment, such as a master purchase order number or a master shipment identification number. - 050RemarksOptionalMax 10
To transmit information in a free-form format, if necessary, for comment or special instruction.
- N1 Loop OptionalRepeat 10
- 060NameMandatoryMax 1
To identify a party by type of organization, name and code
The N1 loop allows for transmission of information and reference numbers pertaining to the shipper. The N9 could include dock number, door number, or plant number. - 070Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 080Address InformationOptionalMax 2
To specify the location of the named party
- 090Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 100ContactOptionalMax 1
To identify a person or office to whom communications should be directed
- 110Reference NumberOptionalMax 20
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
- 060NameMandatoryMax 1
Detail
- LX Loop MandatoryRepeat 999
- 010Assigned NumberMandatoryMax 1
To reference a line number in a transaction set.
The LX loop will contain only the information pertaining to the discrepancy. - 020Reference NumberOptionalMax 5
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
- 030Date/TimeOptionalMax 1
To specify pertinent dates and times
- 040Carrier InformationOptionalMax >1
To identify carrier equipment and condition of shipment
- N1 Loop OptionalRepeat 10
- 050NameMandatoryMax 1
To identify a party by type of organization, name and code
This N1 loop allows for transmission of information and reference numbers pertaining to the consignee. - 060Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 070Address InformationOptionalMax 2
To specify the location of the named party
- 080Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 090ContactOptionalMax 1
To identify a person or office to whom communications should be directed
- Q8 Loop MandatoryRepeat 999
- 100Detail Delivery Exception InformationMandatoryMax 1
To transmit detailed lading data, damage, and disposition information
The Q8 loop allows for transmission of detailed information pertaining to the shipment discrepancy. - 110Date/TimeOptionalMax 1
To specify pertinent dates and times
- 120RemarksOptionalMax 1
To transmit information in a free-form format, if necessary, for comment or special instruction.
- 125Loop HeaderOptionalMax 1
To indicate that the next segment begins a loop
- N1 Loop OptionalRepeat 10
- 130NameMandatoryMax 1
To identify a party by type of organization, name and code
This N1 loop allows for transmission of information pertaining to the final disposition of the shipment. - 140Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 150Address InformationOptionalMax 2
To specify the location of the named party
- 160Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 130NameMandatoryMax 1
- 165Loop TrailerOptionalMax 1
To indicate that the loop immediately preceding this segment is complete
- 100Detail Delivery Exception InformationMandatoryMax 1
- 050NameMandatoryMax 1
- 010Assigned NumberMandatoryMax 1
- 170Transaction Set TrailerMandatoryMax 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).