EDI 859 Freight Invoice

Functional Group FB

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Freight Invoice Transaction Set (859) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit an invoice, including charges, allowances, and details, for transportation services rendered.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to carrier's invoice.

  3. To indicate type of invoice and number of shipments.

  4. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

  5. To identify specific flight or voyage information for multimodal shipments.

  6. To specify the authority for authorizing an action and the date authentication is made

  7. To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out

  8. To specify the currency being used in the transaction set

  9. To specify terms of sale.

  10. To specify pertinent dates and times

  11. To identify a person or office to whom administrative communications should be directed

  12. To cross-reference additional equipment to a primary piece of equipment.

  13. To identify the rail origin of this shipment.

  14. To identify the rail destination of this shipment.

  15. To specify airline and airport routing sequences

  16. To specify carrier and routing sequences and details

  17. To specify special handling instructions in coded or free-form format

  18. To specify mechanical protective service and ventilation instructions.

  19. To identify forms of unitization, liability issues and special services.

  20. To specify details related to insurance

  21. To state terms and dates

  22. To reference details of the tariff used to arrive at applicable rates or charge

  23. To transmit information in a free-form format, if necessary, for comment or special instruction

  24. This segment is used to specify proforma invoice and B13 Canadian Customs Export Declaration information, required by U. S. and Canadian customs.

  25. To transmit the transportation and distribution requirements of grain at Canadian ports.

  26. To specify the pick-up details including time, date and equipment

  27. To specify allowances, charges or services

  28. To identify the waybill and to specify the equipment used and the destination details

  29. To specify the route using a single code.

  30. H1 Loop Optional
    Repeat 3
    1. To specify information relative to hazardous material

    2. To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

  31. N7 Loop Optional
    Repeat 600
    1. To identify the equipment.

    2. To record seal numbers used and the organization that applied the seals.

    3. To specify carrier equipment.

    4. To specify identifying numbers.

    5. To specify the chassis equipment details in terms of identifying numbers, weights and ownership

    6. To define motor vehicle identification and logistics.

    7. To identify the scale type and the location and time a shipment is weighed

  32. N1 Loop Optional
    Repeat 10
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

  33. S5 Loop Optional
    Repeat 50
    1. To specify stop-off details in terms of weight, quantity and volume.

    2. To specify pertinent dates and times

    3. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    4. To identify forms of unitization, liability issues and special services.

    5. N1 Loop Optional
      Repeat 5
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. LX Loop Mandatory
    Repeat 999
    1. To reference a line number in a transaction set.

    2. N1 Loop Optional
      Repeat 10
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

    3. To specify the line item in terms of description, quantity, packaging, and marks and numbers.

    4. L0 Loop Optional
      Repeat 10
      1. To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.

      2. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

      3. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    5. To reference details of the tariff used to arrive at applicable rates or charge

    6. To reference details of the tariff used to arrive at applicable rates or charges for customer requested service

    7. To specify airline and airport routing sequences

    8. To specify hazardous line items in terms of hazardous mnemonic, identification number, reportable quantities and limited quantities.

    9. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    10. To transmit information contained on an export license

    11. To transmit import license number and effective dates

    12. To specify the pick-up details including time, date and equipment

    13. To provide proof of delivery

    14. To specify transportation instructions relating to shipment

    15. To specify allowances, charges or services

    16. To specify line item subtotals

    17. To specify information about a specific event

    18. To specify delivery date

    19. To identify the equipment.

    20. H1 Loop Optional
      Repeat 3
      1. To specify information relative to hazardous material

      2. To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

Summary

Position
Segment
Name
Max use
  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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