EDI 812 Credit/Debit Adjustment

Functional Group CD

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BCD · Beginning Credit/Debit Adjustment · Max 1 · Mandatory

   To transmit identifying dates and numbers for this transaction set and to indicate the monetary value to the receiver of the transaction

   BCD05 indicates whether the net of the detail is a credit or a debit.

3. 030 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

4. 040 · N9 · Reference Number · Max >1 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

5. 050 · PER · Administrative Communications Contact · Max >1 · Optional

   To identify a person or office to whom administrative communications should be directed

6. 060 · ITD · Terms of Sale/Deferred Terms of Sale · Max >1 · Optional

   To specify terms of sale.

7. 070 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

8. 080 · FOB · F.O.B. Related Instructions · Max 1 · Optional

   To specify transportation instructions relating to shipment

9. 090 · SHD · Shipment Detail · Max >1 · Optional

   To indicate shipment details in terms of quantity, weight and routing instructions related to credit or debit of returned product

   SHD is used to indicate shipment detail relative to credit or debit of returned product.

10. 095 · AT · Financial Accounting · Max 3 · Optional

    To transmit financial accounting data

11. N1 Loop Mandatory Repeat 200

    1. 100 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 110 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 120 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 130 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 140 · N9 · Reference Number · Max 12 · Optional

       To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    6. 150 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

12. LM Loop Optional Repeat 10

    1. 155 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 156 · LQ · Industry Code · Max 100 · Mandatory

       Code to transmit standard industry codes

Detail

1. CDD Loop Optional Repeat >1

   1. 160 · CDD · Credit/Debit Adjustment Detail · Max 1 · Mandatory

      To provide information relative to a line item adjustment

   2. 170 · LIN · Item Identification · Max 1 · Optional

      To specify basic item identification data.

   3. 180 · PO4 · Item Physical Details · Max 1 · Optional

      To specify the physical qualities, packaging, weights and dimensions relating to the item.

   4. 190 · ITA · Allowance, Charge or Service · Max >1 · Optional

      To specify allowances, charges or services

   5. 200 · N9 · Reference Number · Max >1 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   6. 204 · DTM · Date/Time Reference · Max 5 · Optional

      To specify pertinent dates and times

   7. LM Loop Optional Repeat 10

      1. 205 · LM · Code Source Information · Max 1 · Mandatory

         To transmit standard code list identification information

      2. 206 · LQ · Industry Code · Max 100 · Mandatory

         Code to transmit standard industry codes

2. 210 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).