EDI 812 Credit/Debit Adjustment

Functional Group CD

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BCD · Beginning Credit/Debit Adjustment · Max 1 · Mandatory

   To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction

   BCD05 indicates whether the net of the detail is a credit or a debit.

3. 0300 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

4. 0400 · N9 · Reference Identification · Max >1 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

5. 0500 · PER · Administrative Communications Contact · Max >1 · Optional

   To identify a person or office to whom administrative communications should be directed

6. 0600 · ITD · Terms of Sale/Deferred Terms of Sale · Max >1 · Optional

   To specify terms of sale

7. 0700 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

8. 0800 · FOB · F.O.B. Related Instructions · Max 1 · Optional

   To specify transportation instructions relating to shipment

9. 0900 · SHD · Shipment Detail · Max >1 · Optional

   To indicate shipment details in terms of quantity, weight, and routing instructions related to credit or debit of returned product

   SHD is used to indicate shipment detail relative to credit or debit of returned product.

10. 0970 · SAC · Service, Promotion, Allowance, or Charge Information · Max 25 · Optional

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

11. N1 Loop Mandatory Repeat 200

    1. 1000 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

    2. 1100 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names

    3. 1200 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 1300 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 1400 · N9 · Reference Identification · Max 12 · Optional

       To transmit identifying information as specified by the Reference Identification Qualifier

    6. 1500 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

    7. 1520 · AMT · Monetary Amount · Max 10 · Optional

       To indicate the total monetary amount

12. LM Loop Optional Repeat 10

    1. 1550 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 1560 · LQ · Industry Code · Max 100 · Mandatory

       Code to transmit standard industry codes

13. FA1 Loop Optional Repeat >1

    1. 1600 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

       To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

    2. 1700 · FA2 · Accounting Data · Max >1 · Mandatory

       To specify the detailed accounting data

Detail

1. CDD Loop Optional Repeat >1

   1. 1600 · CDD · Credit/Debit Adjustment Detail · Max 1 · Mandatory

      To provide information relative to a line item adjustment

   2. 1700 · LIN · Item Identification · Max 1 · Optional

      To specify basic item identification data

   3. 1800 · PO4 · Item Physical Details · Max 1 · Optional

      To specify the physical qualities, packaging, weights, and dimensions relating to the item

   4. 2000 · N9 · Reference Identification · Max >1 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   5. 2020 · DTM · Date/Time Reference · Max 5 · Optional

      To specify pertinent dates and times

   6. SAC Loop Optional Repeat 25

      1. 2030 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

         To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. 2040 · DTM · Date/Time Reference · Max 5 · Optional

         To specify pertinent dates and times

   7. LM Loop Optional Repeat 10

      1. 2050 · LM · Code Source Information · Max 1 · Mandatory

         To transmit standard code list identification information

      2. 2060 · LQ · Industry Code · Max 100 · Mandatory

         Code to transmit standard industry codes

   8. N11 Loop Optional Repeat >1

      1. 2100 · N11 · Store Number · Max 1 · Mandatory

         To specify store numbers related to specific addresses for deliveries

      2. 2200 · AMT · Monetary Amount · Max 10 · Optional

         To indicate the total monetary amount

      3. 2300 · PCT · Percent Amounts · Max 2 · Optional

         To qualify percent amounts and supply percent amounts

      4. N1 Loop Optional Repeat >1

         1. 2400 · N1 · Name · Max 1 · Mandatory

            To identify a party by type of organization, name, and code

         2. 2500 · AMT · Monetary Amount · Max 10 · Optional

            To indicate the total monetary amount

         3. 2600 · PCT · Percent Amounts · Max 2 · Optional

            To qualify percent amounts and supply percent amounts

2. 2700 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)