EDI 945 Warehouse Shipping Advice

Functional Group SW

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of the warehouse shipping advice transaction set. This transaction set is initiated by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

What is an EDI 945?

An EDI 945 Warehouse Shipping Advice communicates fulfillment confirmation from a warehouse to a seller. It contains information about order identification (W05 segment), carrier details (W27 segment) and tracking details (MAN segment).

How is an EDI 945 used?

For example, Seller A leverages a third-party logistics warehouse to fulfill their customer orders. After a customer buys their product, Seller A sends Warehouse B an EDI 940 Warehouse Shipping Order to fulfill the order. After the order has been fulfilled, the Warehouse B will respond to Seller A with an EDI 945 Warehouse Shipping Advice to confirm the fulfillment.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · W06 · Warehouse Shipment Identification · Max 1 · Mandatory

   To provide identifying numbers and date

3. N1 Loop Mandatory Repeat 10

   1. 040 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 050 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 060 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 070 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

4. 090 · N9 · Reference Number · Max 10 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

5. 100 · G61 · Contact · Max 3 · Optional

   To identify a person or office to whom communications should be directed

6. 110 · G62 · Date/Time · Max 5 · Optional

   To specify pertinent dates and times

7. 120 · NTE · Note/Special Instruction · Max 20 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

8. 130 · W27 · Carrier Detail · Max 1 · Mandatory

   To specify details of the transportation equipment and carrier routing details

9. 140 · W28 · Consolidation Information · Max 1 · Optional

   To transmit freight consolidation information

10. 150 · W10 · Warehouse Additional Carrier Information · Max 10 · Optional

    To transmit shipping information and requirements

Detail

1. W12 Loop Optional Repeat 9999

   1. 020 · W12 · Warehouse Item Detail · Max 1 · Mandatory

      To designate those line items that were shipped

   2. 030 · G69 · Line Item Detail - Description · Max 5 · Optional

      To describe an item in free-form format

   3. 040 · N9 · Reference Number · Max 200 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

Summary

1. 010 · W03 · Total Shipment Information · Max 1 · Mandatory

   To provide totals relating to the shipment

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).