EDI 945 Warehouse Shipping Advice

Functional Group SW

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor or other business party that shipment was made. It is used to reconcile order quantities with shipment quantities.

What is an EDI 945?

An EDI 945 Warehouse Shipping Advice communicates fulfillment confirmation from a warehouse to a seller. It contains information about order identification (W05 segment), carrier details (W27 segment) and tracking details (MAN segment).

How is an EDI 945 used?

For example, Seller A leverages a third-party logistics warehouse to fulfill their customer orders. After a customer buys their product, Seller A sends Warehouse B an EDI 940 Warehouse Shipping Order to fulfill the order. After the order has been fulfilled, the Warehouse B will respond to Seller A with an EDI 945 Warehouse Shipping Advice to confirm the fulfillment.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · W06 · Warehouse Shipment Identification · Max 1 · Mandatory

   To provide identifying numbers, dates, and other basic data for this transaction set

3. 0100 Loop Mandatory Repeat 10

   1. 0400 · N1 · Party Identification · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 0500 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names

   3. 0600 · N3 · Party Location · Max 2 · Optional

      To specify the location of the named party

   4. 0700 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0800 · PER · Administrative Communications Contact · Max 5 · Optional

      To identify a person or office to whom administrative communications should be directed

4. 0900 · N9 · Extended Reference Information · Max 10 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

5. 1000 · G61 · Contact · Max 3 · Optional

   To identify a person or office to whom communications should be directed

6. 1100 · G62 · Date/Time · Max 5 · Optional

   To specify pertinent dates and times

7. 1200 · NTE · Note/Special Instruction · Max 20 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

8. 1300 · W27 · Carrier Details (Warehouse) · Max 1 · Optional

   To specify details of the transportation equipment and carrier routing details

9. 1350 · W6 · Special Handling Information · Max 1 · Optional

   To provide special handling information that may be necessary for safe handling of shipment

10. 1400 · W28 · Consolidation Information · Max 1 · Optional

    To transmit freight consolidation information

11. 1500 · W10 · Warehouse Additional Carrier Information · Max 10 · Optional

    To transmit shipping information and requirements

12. 1550 · G72 · Allowance or Charge · Max 5 · Optional

    To specify allowances, charges, or services

13. 1560 · TD1 · Carrier Details (Quantity and Weight) · Max 5 · Optional

    To specify the transportation details relative to commodity, weight, and quantity

14. 0200 Loop Optional Repeat 10

    1. 1600 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 1700 · LQ · Industry Code Identification · Max 100 · Mandatory

       To identify standard industry codes

Detail

1. 0300 Loop Optional Repeat >1

   1. 0050 · LX · Transaction Set Line Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. 0100 · MAN · Marks and Numbers Information · Max >1 · Optional

      To indicate identifying marks and numbers for shipping containers

   3. 0150 · PAL · Pallet Type and Load Characteristics · Max 1 · Optional

      To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

   4. 0170 · N9 · Extended Reference Information · Max 5 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   5. 0310 Loop Optional Repeat >1

      1. 0200 · W12 · Warehouse Item Detail · Max 1 · Mandatory

         To designate those line items that were shipped

      2. 0300 · G69 · Line Item Detail - Description · Max 5 · Optional

         To describe an item in free-form format

      3. 0400 · N9 · Extended Reference Information · Max >1 · Optional

         To transmit identifying information as specified by the Reference Identification Qualifier

      4. 0500 · G62 · Date/Time · Max 10 · Optional

         To specify pertinent dates and times

      5. 0550 · QTY · Quantity Information · Max 10 · Optional

         To specify quantity information

      6. 0570 · MEA · Measurements · Max 5 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      7. 0600 · AMT · Monetary Amount Information · Max 1 · Optional

         To indicate the total monetary amount

      8. 0700 · R4 · Port or Terminal · Max 5 · Optional

         Contractual or operational port or point relevant to the movement of the cargo

      9. 0750 · W27 · Carrier Details (Warehouse) · Max 1 · Optional

         To specify details of the transportation equipment and carrier routing details

      10. 0320 Loop Optional Repeat >1

          1. 0800 · N1 · Party Identification · Max 1 · Mandatory

             To identify a party by type of organization, name, and code

          2. 0810 · N2 · Additional Name Information · Max 1 · Optional

             To specify additional names

          3. 0820 · N3 · Party Location · Max 1 · Optional

             To specify the location of the named party

          4. 0830 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 0840 · PER · Administrative Communications Contact · Max 1 · Optional

             To identify a person or office to whom administrative communications should be directed

      11. 0850 · G72 · Allowance or Charge · Max 5 · Optional

          To specify allowances, charges, or services

      12. 0330 Loop Optional Repeat 10

          1. 0900 · LM · Code Source Information · Max 1 · Mandatory

             To transmit standard code list identification information

          2. 1000 · LQ · Industry Code Identification · Max 100 · Mandatory

             To identify standard industry codes

      13. 1050 · LS · Loop Header · Max 1 · Optional

          To indicate that the next segment begins a loop

      14. 0340 Loop Optional Repeat >1

          1. 1100 · LX · Transaction Set Line Number · Max 1 · Mandatory

             To reference a line number in a transaction set

             The LX loop conveys serial number data.

          2. 1200 · N9 · Extended Reference Information · Max >1 · Optional

             To transmit identifying information as specified by the Reference Identification Qualifier

          3. 1300 · G62 · Date/Time · Max 10 · Optional

             To specify pertinent dates and times

          4. 1400 · N1 · Party Identification · Max 1 · Optional

             To identify a party by type of organization, name, and code

          5. 0350 Loop Optional Repeat 10

             1. 1500 · LM · Code Source Information · Max 1 · Mandatory

                To transmit standard code list identification information

             2. 1600 · LQ · Industry Code Identification · Max 100 · Mandatory

                To identify standard industry codes

      15. 1650 · LE · Loop Trailer · Max 1 · Optional

          To indicate that the loop immediately preceding this segment is complete

      16. 0360 Loop Optional Repeat >1

          1. 1700 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

             To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

          2. 1800 · FA2 · Accounting Data · Max >1 · Mandatory

             To specify the detailed accounting data

Summary

1. 0100 · W03 · Total Shipment Information (Warehouse) · Max 1 · Optional

   To provide totals relating to the shipment

2. 0200 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)