EDI 870 Order Status Report

Functional Group RS

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data content of an Order Status Report transaction set within the context of an electronic data interchange (EDI) environment. The Order Status Report transaction set provides the ability to report on the current status of an entire purchase order, selected line items on a purchase order, selected products/services on a purchase order, or purchase orders for a specific customer in their entirety or on a selection basis. The report format allows for the inclusion of "reasons" relative to the status of the purchase order(s). This transaction set may also be used to update the supplier's scheduled shipment or delivery date(s). This transaction set can result from either an inquiry (via the Order Status Inquiry transaction [869] or a prearranged schedule agreed to by the trading partners.

Heading

1. 2 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 3 · BSR · Beginning Segment for Order Status Report · Max 1 · Mandatory

   To indicate the beginning of an Order Status Report.

3. 4 · NTE · Note/Special Instruction · Max 100 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 5 · REF · Reference Numbers · Max 12 · Optional

   To transmit identifying numbers

5. N1 Loop Optional Repeat 200

   1. 6 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

      N1 loop is optional but, if used, the N1 segment is mandatory.

   2. 7 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 8 · N3 · Address Information · Max 1 · Optional

      To specify the location of the named party

   4. 9 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 10 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers

   6. 11 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

6. 12 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

Detail

1. HL Loop Mandatory Repeat 1000

   1. 13 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments.

      One HL loop is mandatory.

   2. 14 · PRF · Purchase Order Reference · Max 1 · Optional

      To provide reference to a specific purchase order

   3. ISR Loop Optional Repeat 104

      1. 15 · ISR · Item Status Report · Max 1 · Mandatory

         To specify detailed purchase order/item status.

         ISR loop is optional but, if used, ISR is mandatory.

      2. 16 · QTY · Quantity · Max 4 · Optional

         To specify quantity information.

   4. 17 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers

   5. 18 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   6. 19 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   7. N1 Loop Optional Repeat 200

      1. 20 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

         N1 loop is optional but, if used N1 is mandatory.

      2. 21 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 22 · N3 · Address Information · Max 1 · Optional

         To specify the location of the named party

      4. 23 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 24 · REF · Reference Numbers · Max 12 · Optional

         To transmit identifying numbers

      6. 25 · PER · Administrative Communications Contact · Max 3 · Optional

         To identify a person or office to whom administrative communications should be directed

   8. PO1 Loop Optional Repeat 1000

      1. 26 · PO1 · Purchase Order Baseline Item Data · Max 1 · Mandatory

         To specify basic and most frequently used purchase order line item data

         PO1 loop is optional but, if used PO1 is mandatory.

      2. 27 · SLN · Subline Item Detail · Max 100 · Optional

         To specify product subline detail item data

      3. 28 · PO3 · Additional Item Detail · Max 1 · Optional

         To specify additional item related data involving variations in normal price/quantity structure.

      4. 29 · PID · Product/Item Description · Max 1000 · Optional

         To describe a product in coded or free-form format

      5. 30 · MEA · Measurements · Max 40 · Optional

         To specify physical measurements, including dimensions, tolerances, weights and counts.

      6. 31 · PKG · Marking, Packaging, Loading · Max 25 · Optional

         To describe marking, packaging, loading and unloading requirements.

      7. ISR Loop Optional Repeat 104

         1. 32 · ISR · Item Status Report · Max 1 · Mandatory

            To specify detailed purchase order/item status.

            ISR loop is optional but, if used ISR is mandatory.

         2. 33 · QTY · Quantity · Max 4 · Optional

            To specify quantity information.

         3. 34 · DTM · Date/Time Reference · Max 10 · Optional

            To specify pertinent dates and times

         4. 35 · N1 · Name · Max 1 · Optional

            To identify a party by type of organization, name and code

         5. 36 · TD1 · Carrier Details (Quantity and Weight) · Max 1 · Optional

            To specify the transportation details relative to commodity, weight and quantity.

         6. 37 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 1 · Optional

            To specify the carrier, sequence of routing and to provide transit time information

         7. 38 · TD3 · Carrier Details (Equipment) · Max 1 · Optional

            To specify transportation details relating to the equipment used by the carrier.

         8. 39 · TD4 · Carrier Details (Special Handling/Hazardous Materials) · Max 1 · Optional

            To specify transportation special handling requirements and hazardous materials information

         9. 40 · REF · Reference Numbers · Max 12 · Optional

            To transmit identifying numbers

Summary

1. 41 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

   CTT01 is the number of HL segments. CTT02 is the accumulated value of PO102 for each PO1 segment.

2. 42 · SE · Transaction Set Trailer · Max 1 · Optional

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).