EDI 870 Order Status Report

Functional Group RS

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Order Status Report Transaction Set (870) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report on the current status of a requirement forecast, an entire purchase order, selected line items on a purchase order, selected products/services on a purchase order, or purchase orders for a specific customer in their entirety or on a selection basis. The transaction set can also be used to report on the current status of single or multiple requisitions. The report format allows for the inclusion of "reasons" relative to the status. This transaction set may also be used to update the supplier's scheduled shipment or delivery dates. This transaction set can result from either an inquiry or a prearranged schedule agreed to by the trading partners.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BSR · Beginning Segment for Order Status Report · Max 1 · Mandatory

   To indicate the beginning of an Order Status Report Transaction Set

3. 0420 · TD3 · Carrier Details (Equipment) · Max 1 · Optional

   To specify transportation details relating to the equipment used by the carrier

4. 0430 · TD4 · Carrier Details (Special Handling, or Hazardous Materials, or Both) · Max 1 · Optional

   To specify transportation special handling requirements, or hazardous materials information, or both

5. 0440 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 1 · Optional

   To specify the carrier and sequence of routing and provide transit time information

6. 0450 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

7. REF Loop Optional Repeat >1

   1. 0460 · REF · Reference Information · Max 1 · Mandatory

      To specify identifying information

   2. 0470 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

8. N1 Loop Optional Repeat 200

   1. 0500 · N1 · Party Identification · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 0600 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0700 · N3 · Party Location · Max 2 · Optional

      To specify the location of the named party

   4. 0800 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0900 · REF · Reference Information · Max 12 · Optional

      To specify identifying information

   6. 1000 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   7. 1050 · PWK · Paperwork · Max 1 · Optional

      To identify the type or transmission or both of paperwork or supporting information

9. LM Loop Optional Repeat 10

   1. 1200 · LM · Code Source Information · Max 1 · Mandatory

      To transmit standard code list identification information

   2. 1300 · LQ · Industry Code Identification · Max 100 · Mandatory

      To identify standard industry codes

Detail

1. HL Loop Mandatory Repeat 1000

   1. 0100 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments

   2. 0200 · PRF · Purchase Order Reference · Max 1 · Optional

      To provide reference to a specific purchase order

   3. ISR Loop Optional Repeat 104

      1. 0300 · ISR · Item Status Report · Max 1 · Mandatory

         To specify detailed purchase order/item status

      2. 0400 · PID · Product/Item Description · Max 6 · Optional

         To describe a product or process in coded or free-form format

      3. 0500 · QTY · Quantity Information · Max 4 · Optional

         To specify quantity information

   4. 0700 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   5. 0800 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   6. 0860 · CS · Contract Summary · Max 3 · Optional

      To provide information about a contract

      Use is limited to intra-organizational transactions.

   7. REF Loop Optional Repeat >1

      1. 0870 · REF · Reference Information · Max 1 · Mandatory

         To specify identifying information

      2. 0880 · DTM · Date/Time Reference · Max >1 · Optional

         To specify pertinent dates and times

   8. N1 Loop Optional Repeat 200

      1. 0900 · N1 · Party Identification · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 1000 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names

      3. 1100 · N3 · Party Location · Max 2 · Optional

         To specify the location of the named party

      4. 1200 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 1300 · REF · Reference Information · Max 12 · Optional

         To specify identifying information

      6. 1400 · PER · Administrative Communications Contact · Max 3 · Optional

         To identify a person or office to whom administrative communications should be directed

   9. LM Loop Optional Repeat 10

      1. 1440 · LM · Code Source Information · Max 1 · Mandatory

         To transmit standard code list identification information

      2. 1450 · LQ · Industry Code Identification · Max 100 · Mandatory

         To identify standard industry codes

   10. PO1 Loop Optional Repeat 1000

       1. 1500 · PO1 · Baseline Item Data · Max 1 · Mandatory

          To specify basic and most frequently used line item data

       2. 1550 · CUR · Currency · Max 1 · Optional

          To specify the currency (dollars, pounds, francs, etc.) used in a transaction

       3. 1600 · SLN · Subline Item Detail · Max 100 · Optional

          To specify product subline detail item data

       4. 1700 · PO3 · Additional Item Detail · Max 1 · Optional

          To specify additional item-related data involving variations in normal price/quantity structure

       5. 1800 · PID · Product/Item Description · Max 1000 · Optional

          To describe a product or process in coded or free-form format

       6. 1900 · MEA · Measurements · Max 40 · Optional

          To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

       7. 2000 · PKG · Marking, Packaging, Loading · Max 25 · Optional

          To describe marking, packaging, loading, and unloading requirements

       8. ISR Loop Optional Repeat 104

          1. 2100 · ISR · Item Status Report · Max 1 · Mandatory

             To specify detailed purchase order/item status

          2. 2200 · PID · Product/Item Description · Max 6 · Optional

             To describe a product or process in coded or free-form format

          3. 2300 · QTY · Quantity Information · Max 4 · Optional

             To specify quantity information

          4. 2400 · DTM · Date/Time Reference · Max 10 · Optional

             To specify pertinent dates and times

          5. 2500 · N1 · Party Identification · Max 1 · Optional

             To identify a party by type of organization, name, and code

          6. 2510 · N2 · Additional Name Information · Max 2 · Optional

             To specify additional names

          7. 2520 · N3 · Party Location · Max 2 · Optional

             To specify the location of the named party

          8. 2530 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          9. 2600 · TD1 · Carrier Details (Quantity and Weight) · Max 1 · Optional

             To specify the transportation details relative to commodity, weight, and quantity

          10. 2700 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 1 · Optional

              To specify the carrier and sequence of routing and provide transit time information

          11. 2800 · TD3 · Carrier Details (Equipment) · Max 1 · Optional

              To specify transportation details relating to the equipment used by the carrier

          12. 2900 · TD4 · Carrier Details (Special Handling, or Hazardous Materials, or Both) · Max 1 · Optional

              To specify transportation special handling requirements, or hazardous materials information, or both

          13. 3000 · REF · Reference Information · Max 12 · Optional

              To specify identifying information

          14. 3100 · SAC · Service, Promotion, Allowance, or Charge Information · Max 25 · Optional

              To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

          15. LM Loop Optional Repeat 10

              1. 3200 · LM · Code Source Information · Max 1 · Mandatory

                 To transmit standard code list identification information

              2. 3300 · LQ · Industry Code Identification · Max 100 · Mandatory

                 To identify standard industry codes

       9. LX Loop Optional Repeat >1

          1. 3400 · LX · Transaction Set Line Number · Max 1 · Mandatory

             To reference a line number in a transaction set

             The LX loop conveys serial number, lot number, and inventory data.

          2. 3500 · REF · Reference Information · Max >1 · Optional

             To specify identifying information

          3. 3600 · N1 · Party Identification · Max 1 · Optional

             To identify a party by type of organization, name, and code

          4. 3700 · DTM · Date/Time Reference · Max 10 · Optional

             To specify pertinent dates and times

          5. LM Loop Optional Repeat 10

             1. 3800 · LM · Code Source Information · Max 1 · Mandatory

                To transmit standard code list identification information

             2. 3900 · LQ · Industry Code Identification · Max 100 · Mandatory

                To identify standard industry codes

Summary

1. 0100 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   The number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

2. 0200 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)