EDI 869 Order Status Inquiry

Functional Group RS

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data content of an Order Status Inquiry transaction set within the context of an electronic data interchange (EDI) environment. The Order Status Inquiry transaction set provides the ability to request all pertinent information relative to an entire purchase order, selected line items on a purchase order, or selected products/services on a purchase order. Inquiry can also be made for all or a selected portion of the customer's ordered items, all or a selected portion of the customer's unshipped items, or all or a selected portion of the customer's shipped items.

Heading

1. 2 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 3 · BSI · Beginning Segment for Order Status Inquiry · Max 1 · Mandatory

   To indicate the beginning of an order status inquiry and to provide the type of customer status inquiry.

3. 4 · NTE · Note/Special Instruction · Max 100 · Mandatory

   To transmit information in a free-form format, if necessary, for comment or special instruction

Detail

1. HL Loop Mandatory Repeat 1000

   1. 5 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments.

      One HL loop is mandatory.

   2. 6 · PRF · Purchase Order Reference · Max 1 · Optional

      To provide reference to a specific purchase order

   3. 7 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   4. 8 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers

   5. N1 Loop Optional Repeat 200

      1. 9 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

         N1 loop is optional but, if used, N1 is mandatory.

      2. 10 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 11 · N3 · Address Information · Max 1 · Optional

         To specify the location of the named party

      4. 12 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 13 · REF · Reference Numbers · Max 12 · Optional

         To transmit identifying numbers

      6. 14 · PER · Administrative Communications Contact · Max 3 · Optional

         To identify a person or office to whom administrative communications should be directed

   6. 15 · LIN · Item Identification Detail · Max 1 · Optional

      To specify basic item identification data.

   7. 16 · PID · Product/Item Description · Max 1000 · Optional

      To describe a product in coded or free-form format

   8. 17 · MEA · Measurements · Max 40 · Optional

      To specify physical measurements, including dimensions, tolerances, weights and counts.

Summary

1. 18 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

   CTT01 is the number of HL segments.

2. 19 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).