EDI 869 Order Status Inquiry

Functional Group RS

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Order Status Inquiry Transaction Set (869) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to request all pertinent information relative to an entire purchase order, selected line items on a purchase order, or selected products/services on a purchase order. Inquiry can also be made for all or a selected portion of the customer's ordered items, all or a selected portion of the customer's unshipped items, or all or a selected portion of the customer's shipped items.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BSI · Beginning Segment for Order Status Inquiry · Max 1 · Mandatory

   To indicate the beginning of an order status inquiry and provide the type of customer status inquiry

3. 0300 · NTE · Note/Special Instruction · Max 100 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

Detail

1. HL Loop Mandatory Repeat >1

   1. 0100 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments

   2. 0200 · PRF · Purchase Order Reference · Max 1 · Optional

      To provide reference to a specific purchase order

   3. 0300 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   4. 0500 · LIN · Item Identification · Max >1 · Optional

      To specify basic item identification data

   5. 0600 · PID · Product/Item Description · Max 1000 · Optional

      To describe a product or process in coded or free-form format

   6. 0700 · MEA · Measurements · Max 40 · Optional

      To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See X12 EDI Standard Figures, https://figures.x12.org, for example of use of C001)

   7. 0800 · QTY · Quantity Information · Max 1 · Optional

      To specify quantity information

   8. 0900 · DD · Demand Detail · Max >1 · Optional

      To describe the type of demand and the intended use of material

   9. 1000 · GF · Furnished Goods and Services · Max 1 · Optional

      To specify information related to furnished material, equipment, property, information, and services

   10. REF Loop Optional Repeat >1

       1. 1050 · REF · Reference Information · Max 1 · Mandatory

          To specify identifying information

       2. 1080 · DTM · Date/Time Reference · Max >1 · Optional

          To specify pertinent dates and times

   11. N1 Loop Optional Repeat >1

       1. 1100 · N1 · Party Identification · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

       2. 1200 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names

       3. 1300 · N3 · Party Location · Max 2 · Optional

          To specify the location of the named party

       4. 1400 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 1500 · REF · Reference Information · Max 12 · Optional

          To specify identifying information

       6. 1600 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

   12. LM Loop Optional Repeat >1

       1. 1700 · LM · Code Source Information · Max 1 · Mandatory

          To transmit standard code list identification information

       2. 1800 · LQ · Industry Code Identification · Max >1 · Mandatory

          To identify standard industry codes

   13. FA1 Loop Optional Repeat >1

       1. 1900 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

          To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

       2. 2000 · FA2 · Accounting Data · Max >1 · Mandatory

          To specify the detailed accounting data

Summary

1. 0100 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   CTT01 is the number of HL segments. CTT02 is not used.

2. 0200 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)