INSDES Instruction to despatch

TBG1 Supply Chain

A message from a party to another party who has control over ordered goods, providing instructions to put on hold or to despatch a consignment according to conditions specified in the message.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Instruction to despatch message is INSDES. Note: Instruction to despatch messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INSDES 0052 D 0054 20B 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment for unique identification of the Instruction To Despatch message, by means of its name and its number.

  3. Date and or time, or period related to the whole message, e.g., the date on which delivery should take place. This segment must be specified at least once to identify the Instruction To Despatch message date.

  4. A segment to identify any instructions related to the delivery of goods which are relevant to the whole message, e.g., hold for quality control, release goods for despatch.

  5. A segment providing additional free text pertinent to the complete Instruction to Despatch message. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  6. Segment group 1
    Repeat 9

    1. A segment for identifying references relating to the whole Instruction to Despatch message, e.g., purchase orders, delivery instructions, import license, export license.

    2. A segment for specifying dates and or times, or periods related to the reference.

  7. Segment group 2
    Repeat 9

    1. A segment for identifying names, addresses, and their functions relevant to the whole Instruction to Despatch message. Identification of the parties involved is recommended for the Instruction to Despatch message and is to be given in this segment. It is recommended that where possible, only the coded form of the party identification should be specified, e.g., the buyer and seller are known to each other, thus only the coded identification is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

    2. A segment indicating more details regarding specific places and, or locations related to the currently identified party, e.g., internal site and, or building number. This segment may be used to identify locations relevant to all items detailed in the message.

    3. Segment group 3
      Repeat 9

      1. A segment for referencing documents relating to the currently identified party.

      2. A segment for specifying date and, or time, and, or period of the referred document.

    4. Segment group 4
      Repeat 9

      1. A segment to identify the person, function or department within the current party where communications should be directed.

      2. A segment to identify communication types and numbers for the currently identified person, function or department.

  8. Segment group 5
    Repeat 9

    1. A segment indicating the terms of delivery and transfer for the whole Instruction to Despatch message.

    2. A segment indicating locations relevant to the terms of delivery.

    3. Additional free text pertinent to terms of delivery. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  9. Segment group 6
    Repeat 9

    1. A segment specifying the mode and means of transport for the whole Instruction to Despatch message.

      040 D5(040,030) If first, then all

    2. A segment specifying the percentage of utilization of the capacity of the means of transport.

    3. Segment group 7
      Repeat 9

      1. A segment indicating locations relevant to the currently identified transport.

      2. A segment giving the date and or time, or period information of departure and, or arrival of the transported goods for the specified location.

  10. Segment group 8
    Repeat 9

    1. A segment to define fixed information regarding equipment used in conjunction with the whole Instruction to Despatch message, and if required, to indicate responsibility for supply of the equipment.

    2. A segment specifying physical measurements of the currently described equipment.

    3. A segment identifying equipment which is attached to the currently described equipment.

    4. Segment group 9
      Repeat 9

      1. A segment providing information on handling and notification of hazardous materials in the specified equipment.

      2. A segment with free text information in coded or clear form to give further clarification, when required, for hazardous material.

Detail

Position
Segment
Name
Max use
  1. Segment group 10
    Repeat 9999

    1. A segment identifying the line item for which Instruction to Despatch message information is being provided. All other segments in the detail section following this segment refer to this line item.

    2. A segment providing additional product identification to that currently provided.

    3. A segment for describing the line item for which Instruction to Despatch message information is being provided. This segment should be used for products that cannot be identified by a product code or article number.

    4. A segment to give quantity information related to the current line item.

    5. A segment providing identity numbers of the line item for which despatch instruction information is being provided, e.g., serial numbers of goods to be despatched or put on hold.

    6. A segment to identify any instructions related to the delivery of the current line item, e.g., hold until further notice.

    7. A segment providing date, and or time information related to the line item, e.g., requested delivery date.

    8. A segment with free text information in coded or clear form to give further clarification, when required, to the line item. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    9. A segment identifying monetary amounts related to the current line item for which a Instruction to Despatch message is being given, e.g., customs value, insurance value, cash on delivery amount.

    10. This segment is used to indicate the country of origin of the line item, special conditions due to origin, customs preference, fiscal or commercial factors are applicable.

    11. Segment group 11
      Repeat 9

      1. A segment identifying references related to the current line item.

      2. A segment for specifying date and or time, or period relative to the current reference.

    12. Segment group 12
      Repeat 99

      1. A segment for identifying names and addresses and their functions relevant to the Instruction to Despatch message for the current line item. It is recommended that where possible only the coded form of the party identification should be specified, e.g., the buyer and seller are known to each other, thus only the coded identification is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

      2. A segment to specify a quantity related to the identified party for the current line item. The total value of the quantities specified in the repeats of this segment should equal the quantity value specified at the line item level.

      3. A segment providing date and, or time information related to the quantity specified for the current party.

      4. A segment identifying a specific location related to a quantity for the currently identified party.

    13. Segment group 13
      Repeat 9999

      1. A segment specifying marking and labels on the packaging for the current line item.

      2. A segment providing identification numbers marked on the packaging for the current line item.

    14. Segment group 14
      Repeat 99

      1. A segment to indicate the dangerous goods regulations which apply, the class of the dangerous goods, additional dangerous goods codes, the United Nations Dangerous Goods (UNDG) number and the shipment flash point.

      2. A segment to specify supplementary details regarding the dangerous goods such as dangerous goods technical name and other additional information.

      3. Segment group 15
        Repeat 9

        1. A segment to identify a person or department to be contacted regarding dangerous goods.

        2. A segment to specify communication details of the dangerous goods contact.

Summary

Position
Segment
Name
Max use

  1. A service segment separating the detail section of the message from the summary section.

  2. A segment identifying monetary amounts related to the complete Instruction to Despatch message, e.g., customs value, insurance value, cash on delivery amount.

  3. A segment by which control totals may be provided by sender for checking by the receiver.

  4. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

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