RETANN Announcement for returns

TBG1 Supply Chain

A message by which a party announces to another party details of goods for return due to specified reasons (e.g. returns for repair, returns at end of leasing period, returns because of damage).

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Announcement for returns message is RETANN. Note: Announcement for returns messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RETANN 0052 D 0054 15A 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment by which the sender must uniquely identify the Announcement For Returns message.

  3. A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender.

  4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  5. A segment to specify currencies and relevant details for the rate of exchange.

  6. Segment group 1
    Repeat 9

    1. A segment by which the sender of the message indicates to the receiver what type of document or message is required in return (e.g. returns instruction, credit note).

    2. A segment specifying the date and where necessary the time related to the current document. This segment may be used to indicate required document receipt dates, times, or periods.

  7. Segment group 2
    Repeat 9

    1. A segment for identifying a reference by its type and number.

    2. A segment specifying the date and where necessary the time of the reference.

  8. Segment group 3
    Repeat 9

    1. A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party identification should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded identification is required. It is recommended that the party announcing the return and the party to whom the announcement is directed are identified in this segment.

    2. A segment to allow the further identification of locations related to the current party, e.g. the location of the goods for return.

    3. Segment group 4
      Repeat 9

      1. A segment for identifying a reference related to the current party by its type and number.

      2. A segment specifying the date and where necessary the time of the reference.

    4. Segment group 5
      Repeat 9

      1. A segment to identify a person or department and their function, to whom communications should be directed.

      2. A segment specifying the communication channel and number for the specified contact.

  9. Segment group 6
    Repeat 9

    1. A segment identifying the delivery terms used, e.g. INCOTERMS code could be used to specify the delivery terms.

    2. A segment identifying locations relevant to the delivery terms.

  10. Segment group 7
    Repeat 9

    1. A segment specifying the mode and means of the transport for the goods being announced for return.

      040 D5(040,030) If first, then all

    2. A segment identifying locations relevant to the transport details.

    3. A segment identifying any dates associated with the transport details.

  11. Segment group 8
    Repeat 9

    1. A segment to specify equipment, equipment size and type used in the transport.

    2. A segment to specify measurements associated with the equipment, such as weight.

    3. A segment to specify processable supplementary information associated with the equipment.

  12. Segment group 9
    Repeat 9

    1. A segment identifying the charge or allowance and where necessary its calculation sequence.

    2. A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

    3. A segment specifying any dates and, or times which are related to the allowances or charges.

    4. A segment to specify any monetary amounts related to the current allowances or charges.

    5. Segment group 10
      Repeat 9

      1. A segment specifying the tax type, category and rate, or exemption, related to the allowances or charges.

      2. A segment specifying amounts related to the tax details for the allowance or charge.

Detail

Position
Segment
Name
Max use
  1. Segment group 11
    Repeat 9999

    1. A segment identifying a line item by the line item number and configuration level, and additionally, identifying the return product. Other product identification numbers, e.g. supplier product number etc., can be specified within the following PIA segment.

    2. A segment to provide additional identification to the product specified in the LIN segment (e.g. Harmonized System number).

    3. A segment for describing the current line item as well as product characteristic. This segment should be used for products that cannot be fully identified by an article number.

    4. A segment enabling the physical measurements of the current item to be specified where this is required for full identification of the product.

    5. A segment specifying date and or time, or period details relating to the current line item only, e.g. receipt date, requested pick-up date.

    6. A segment to provide the details of the price of the product which is being announced for return.

    7. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    8. A segment to allow the further identification of locations related to the current line item, e.g. location of product for return.

    9. A segment specifying any monetary amounts relating to the product, e.g. credit note amount.

    10. Segment group 12
      Repeat 9

      1. A segment specifying the tax type, category and rate, or exemption, for the current product.

      2. A segment specifying amounts related to the tax details for the current product.

    11. Segment group 13
      Repeat 9

      1. A segment identifying the product quantities, e.g. requested return quantity.

      2. A segment to indicate the physical or logical state of the quantity detailed in the QTY segment for the current line item, e.g. never ordered, damaged.

    12. Segment group 14
      Repeat 9

      1. A segment by which the sender of the message indicates to the receiver what type of document or message is required in return (e.g. returns instruction, credit note).

      2. A segment specifying the date and where necessary the time related to the current document.

    13. Segment group 15
      Repeat 9

      1. A segment for the inclusion of any references related to the current line item.

      2. A segment specifying the date and where necessary the time of the reference.

    14. Segment group 16
      Repeat 9

      1. A segment to indicate the class of dangerous goods.

      2. A segment to specify quantity of the given dangerous goods.

      3. A segment to describe dangerous goods.

    15. Segment group 17
      Repeat 9

      1. A segment providing information on required handling and notification of hazardous materials relevant to the current line item only.

      2. A segment with free text information relevant to the handling instructions, in coded or clear form, used when additional handling information is needed. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    16. Segment group 18
      Repeat 9

      1. A segment specifying the number and type of the packages and, or physical units and the type of packaging for the current line item.

      2. Segment group 19
        Repeat 9

        1. A segment specifying markings and or labels used on the current package.

        2. A segment for specifying date and or time, or period related to the package.

        3. A segment providing the identity numbers of the current package.

    17. Segment group 20
      Repeat 9

      1. A segment specifying the mode and means of the transport for the current line item.

        040 D5(040,030) If first, then all

      2. A segment identifying locations relevant to the transport details.

      3. A segment identifying any dates associated with the transport details.

    18. Segment group 21
      Repeat 9

      1. A segment to specify equipment, equipment size and type used in the transport.

      2. A segment to specify measurements, other than dimensions, associated with the equipment, such as weight.

      3. A segment to specify processable supplementary information associated with the equipment.

    19. Segment group 22
      Repeat 9

      1. A segment identifying the charge or allowance and where necessary its calculation sequence.

      2. A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

      3. A segment specifying any dates and, or times which are related to the allowances or charges.

      4. A segment to specify any monetary amounts related to the current allowances or charges.

      5. A segment to specify any percentage values related to the current allowances or charges.

      6. Segment group 23
        Repeat 9

        1. A segment specifying the tax type, category and rate, or exemption, related to the allowances or charges.

        2. A segment specifying amounts related to the tax details for the allowance or charge.

Summary

Position
Segment
Name
Max use

  1. A segment placed at the start of the summary section to separate the detail and summary sections.

  2. A segment by which control totals may be provided by the sender for checking by the receiver.

  3. A segment to specify total monetary amounts for the complete message, e.g. credit note amount.

  4. Segment group 24
    Repeat 9

    1. A segment specifying the tax type to be summarized.

    2. A segment specifying the summary amount for the tax specified.

  5. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

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