CNTCND Contractual conditions

TBG1 Supply Chain

A message sent by a customer to a supplier and other interested parties providing the contractual conditions of a previously negotiated contract in order to enable the automatic processing of invoices for orders which have been made against the contract or for the completion of identified stages within the contract.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Contractual conditions message is CNTCND. Note: Contractual conditions messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 CNTCND 0052 D 0054 15A 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment by which the sender uniquely identifies the Contractual conditions message by means of its type and number (for example, contract number).

  3. A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the emission date.

  4. A segment specifying additional information such as special conditions which are relevant to the whole contract.

  5. A segment specifying specific agreements for the contract such as contract breakdown.

  6. A segment specifying the total monetary amounts for the contract (for example, maximum contract amount, minimum contract amount, or total contract amount).

  7. A segment specifying general processing indicators such as whether or not partial invoicing is permitted.

  8. A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole contract. An example of the use of this segment is to specify that a documentary credit will be used.

  9. A segment identifying the delivery terms to be used e.g., UN INCOTERMS code could be used to specify the delivery terms.

  10. A segment with free text in coded or clear form, to give further clarification, when required, for the contract, for example the objective of the contract.

  11. Segment group 1
    Repeat 99

    1. A segment identifying reference information about the contract, such as contract revisions, by their number and where appropriate, the version number.

    2. A segment specifying the date/time related to the referenced information.

  12. Segment group 2
    Repeat 99

    1. A segment to specify the price type and amount. For example, the price which is to be applied depending on a given range of purchase quantities.

    2. A segment specifying, if required, a range for the application of the price.

  13. Segment group 3
    Repeat 99

    1. A segment specifying the maximum quantity as provisional of firm option for the whole contract.

    2. A segment to indicate the validity period in relation to the specified quantity.

  14. Segment group 4
    Repeat 99

    1. A segment identifying the document which can modify the contractual conditions and eventually its type.

    2. A segment to indicate any associated dates such as the date of issue of the document.

    3. A segment identifying reference information about the document, such as the identification of a canceled service order.

    4. A segment with free text in coded or clear form, to give further clarification, when required, for the document, for example the objective of the document.

  15. Segment group 5
    Repeat 99

    1. A segment identifying the currencies required in the contract e.g., the order currency. A rate of exchange may be given to convert a reference currency into a target currency.

    2. A segment specifying the date, time or period related to the rate of exchange.

  16. Segment group 6
    Repeat 99

    1. A segment specifying a tax type, category and rate, or exemption, relating to the whole contract e.g., Value Added Tax (VAT) at the standard rate is applicable for all items.

    2. A segment specifying the amount for the identified tax or fee.

  17. Segment group 7
    Repeat 99

    1. A segment identifying the payment terms and date or time basis.

    2. A segment giving the specific date, time or period, if needed, of any payments, discounts, instalments etc.

    3. A segment specifying the discount, interest, penalty as well as instalment percentage.

    4. A segment specifying the amount associated with the specified accounting classification reference number data and payment information.

  18. Segment group 8
    Repeat 99

    1. A segment identifying a sequence for the names and addresses of parties.

    2. A segment identifying names and addresses of parties, in coded or clear form, and their function relevant for the contract. Identification of the supplier or suppliers and the contracting customer is mandatory for the contractual conditions message. Other parties such as the service or services which may issue orders, quality control parties, accounting office, invoicing office may also be identified.

    3. A segment providing general processing indicators such as processing characteristics for the parties.

    4. A segment specifying bank account information in relation to the party being described.

    5. A segment with free text in coded or clear form, to give further clarification, when required.

    6. Segment group 9
      Repeat 99

      1. A segment specifying reference information such as the VAT office, sub-contractors, the date or time related to the referenced information.

      2. A segment specifying the date/time related to the referenced information.

    7. Segment group 10
      Repeat 99

      1. A segment identifying to whom communications should be directed.

      2. A segment identifying communication numbers of the contacts to whom communications should be directed.

    8. Segment group 11
      Repeat 99

      1. A segment identifying the relationship a party has with another party, such as to whom a given contractor sub- contracts to.

      2. A segment identifying the party in the relationship.

      3. A segment identifying any references associated with the party in the relationship.

  19. Segment group 12
    Repeat 99

    1. A segment identifying the charge or allowance and, where necessary, its calculation sequence.

    2. A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

    3. A segment to identify the date, time or period information related to the allowance or charge, e.g., period of validity.

    4. Segment group 13
      Repeat 99

      1. A segment specifying reference information such as the VAT office, sub-contractors, the date or time related to the referenced information.

      2. A segment specifying the date/time related to the referenced information.

    5. Segment group 14
      Repeat 99

      1. A segment identifying the type of quantity and the quantity related to the allowance or charge.

      2. A segment specifying, if required, the range to which the allowance or charge applies.

    6. Segment group 15
      Repeat 99

      1. A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

      2. A segment specifying, if required, a range for the application of the percentage.

    7. Segment group 16
      Repeat 99

      1. A segment specifying the rate per unit and the basis for calculation.

      2. A segment specifying, if required, the range for the application of the allowance or charge rate.

    8. Segment group 17
      Repeat 99

      1. A segment identifying the monetary amount for the allowance or charge.

      2. A segment specifying, if required, a range for the application of the allowance or charge amount.

      3. A segment specifying the date or time related to the referenced information.

    9. Segment group 18
      Repeat 99

      1. A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.

      2. A segment specifying the tax amount for the allowance or charge.

  20. Segment group 19
    Repeat 99

    1. A segment identifying a specific formula, by its number and type.

    2. A segment identifying general processing indicators for the formula.

    3. A segment specifying additional information about the formula, such as its degree of complexity.

    4. A segment specifying the reference information in relation to the formula, for example the number of an identified ceiling.

    5. A segment specifying the date or time related to the formula, such as dates of validity.

    6. Segment group 20
      Repeat 99

      1. A segment identifying a specific element of a formula. A sequence number provides the mathematical positioning of the element.

      2. A segment specifying, where necessary, static coefficients which are employed in the element of the formula.

      3. A segment specifying, where necessary, static percentages which are employed in the element of the formula.

      4. A segment specifying the unit of measure for the element of the formula.

      5. A segment specifying any amounts required in the element of the formula, such as the basis for the calculation.

      6. A segment identifying the complementary information in relation to the element of the formula for example the number of the ceiling formula.

      7. A segment specifying the date or time related to the element of the formula.

      8. Segment group 21
        Repeat 99

        1. A segment identifying the index by its code and, where necessary, its value.

        2. A segment providing additional information in relation to the index.

        3. A segment specifying date, time or period details in relation to the index for example its period of validity.

        4. A segment specifying quantities in relation to the index, such as the number of months to be considered.

  21. Segment group 22
    Repeat 99

    1. A segment identifying the breakdown of the contract, such as contract sections.

    2. A segment providing either additional identification to the information specified in the LIN segment (e.g., Harmonized System number), or provides any substitute identification.

    3. A segment for describing the information about the item being described.

    4. A segment indicating any monetary amounts associated the item being described. For example the total amount contracted for the part of the contract being described.

    5. A segment specifying date, time or period details in relation to the specific section, for example the duration of the section.

    6. A segment with free text in coded or clear form, to give further clarification, for example the objective of the section, when required.

    7. Segment group 23
      Repeat 99

      1. A segment identifying the complementary information in relation to the section for example the number of the price variation formula to be used for the section.

      2. A segment specifying the date/time related to the element of the formula.

    8. Segment group 24
      Repeat 99

      1. A segment indicating tax information in relation to the item being described, such as the VAT value to be charged for a section in the contract.

      2. A segment specifying a monetary amount for the tax information.

    9. Segment group 25
      Repeat 99

      1. A segment indicating general processing information in relation to the item being described, such as an indication of whether or not cautions are required.

      2. A segment indicating rates which are associated with the processing indicator, such as indemnity rate.

      3. A segment specifying a monetary amount in relation with the processing indicator, such as indemnity amount.

      4. A segment indicating tax information in relation to the processing indicator, such as the VAT value to be charged.

      5. A segment specifying percentages such as the percentage work in progress necessary before recovering advance instalments.

      6. A segment specifying the date, time or period related to the processing indicator, such as the period duration.

    10. Segment group 26
      Repeat 99

      1. A segment identifying quantity information for the level in question.

      2. A segment providing date or time information for the quantities.

    11. Segment group 27
      Repeat 99

      1. A segment group defining a formula, such as a price variation formula.

      2. A segment specifying additional information about the formula, such as its degree of complexity.

      3. A segment specifying any monetary amounts associated with the formula. For example minimum and maximum ceiling amounts.

      4. A segment specifying the reference information in relation to the formula, for example the number of an identified ceiling formula.

      5. A segment specifying the date or time related to the formula, such as dates of validity.

      6. A segment specifying general processing information associated with the formula.

      7. Segment group 28
        Repeat 99

        1. A segment identifying a specific element of a formula. A sequence number provides the mathematical positioning of the element.

        2. A segment specifying, where necessary, static coefficients which are employed in the element of the formula.

        3. A segment specifying, where necessary, static percentages which are employed in the element of the formula.

        4. A segment specifying the unit of measure for the element of the formula.

        5. A segment specifying any amounts required in the element of the formula, such as the basis for the calculation.

        6. A segment identifying the complementary information in relation to the element of the formula for example the number of the ceiling formula.

        7. A segment specifying the date/time related to the element of the formula.

        8. A segment specifying general processing information in relation with the formula sequence such as indications about the calculation basis.

        9. A segment specifying quantities in relation with the formula sequence.

    12. Segment group 29
      Repeat 99

      1. A segment identifying the charge or allowance and, where necessary, its calculation sequence.

      2. A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

      3. A segment to identify the date, time or period information related to the allowance or charge, e.g., period of validity.

      4. Segment group 30
        Repeat 99

        1. A segment specifying reference information such as the VAT office, sub-contractors, the date or time related to the referenced information.

        2. A segment specifying the date or time related to the referenced information.

      5. Segment group 31
        Repeat 99

        1. A segment identifying the type of quantity and the quantity related to the allowance or charge.

        2. A segment specifying, if required, the range to which the allowance or charge applies.

      6. Segment group 32
        Repeat 99

        1. A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

        2. A segment specifying, if required, a range for the application of the percentage.

      7. Segment group 33
        Repeat 99

        1. A segment specifying the rate per unit and the basis for calculation.

        2. A segment specifying, if required, the range for the application of the allowance or charge rate.

      8. Segment group 34
        Repeat 99

        1. A segment identifying the monetary amount for the allowance or charge.

        2. A segment specifying, if required, a range for the application of the allowance or charge amount.

        3. A segment specifying the date or time related to the referenced information.

      9. Segment group 35
        Repeat 99

        1. A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.

        2. A segment specifying the tax amount for the allowance or charge.

    13. Segment group 36
      Repeat 99

      1. A segment to specify the price type and amount.

      2. A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

      3. A segment to identify the ranges (quantity, amount, etc) to which the additional price information applies.

      4. A segment to allow to specify the currency of the price.

      5. A segment to identify the date/time/period information related to the price change e.g., period of validity.

    14. Segment group 37
      Repeat 99

      1. A segment identifying the delivery terms to be used.

      2. A segment identifying locations relevant to the delivery terms.

    15. Segment group 38
      Repeat 99

      1. A segment specifying the number and type of packages e.g., number and type of pallets.

      2. A segment specifying physical measurements of packages being described e.g., package length, weight.

      3. Segment group 39
        Repeat 99

        1. A segment specifying markings and labels used on individual physical units (packages).

        2. A segment identifying the master label number.

        3. A segment specifying the dates relevant to the package markings.

        4. A segment identifying the number or ranges of numbers for use with the package markings.

    16. Segment group 40
      Repeat 99

      1. A segment identifying the party involved in the item being described.

      2. A segment providing general processing information associated with the party. For example, their type of creditor.

      3. A segment providing the financial institution identification for the party, e.g., its bank account.

      4. A segment providing monetary amount in relation with the party. For example the instalment amount.

      5. A segment indicating tax information in relation to the party.

      6. A segment providing reference information in relation to the party. For example the catalog number.

  22. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

    1. 0062, the value shall be identical to the value in 0062 in the
    corresponding UNH segment.
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