OSTRPT Order status report

TBG1 Supply Chain

A message between a buyer or buyer's agent and a seller or seller's agent reporting status information on the current status of a previously sent order(s). This may be a reply to an order status enquiry or a report as agreed between the partners.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Order status report message is OSTRPT. Note: Order status report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 OSTRPT 0052 D 0054 13B 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment by which the sender must uniquely identify the order status report by means of its type and number and when necessary it's function.

  3. A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date.

  4. A segment identifying which enquiry document this message is responding to.

  5. To indicate which information is being transmitted as requested in the Order status enquiry message.

  6. A segment for free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  7. Segment group 1
    Repeat 99

    1. A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the message. Identification of the sender (normally the seller) is mandatory for a report. It is recommended that where possible only the coded form of the party ID should be specified.

    2. This segment is used to identify a location related to the current party, e.g. place of delivery.

    3. Segment group 2
      Repeat 5

      1. A segment to identify a person or department, and their function, to whom communication should be directed.

      2. A segment to identify a communications type and number for the contact specified in the CTA segment.

  8. Segment group 3
    Repeat 999

    1. A segment giving references to the order(s) reported. Other references may also be given, e.g. seller's reference number.

    2. A segment specifying the date/time related to the reference.

    3. This segment is used to provide control totals related to the current document.

    4. This segment is used to specify a reference related to the current document.

    5. This segment is used to specify terms of delivery applicable to the current document.

    6. Segment group 4
      Repeat 99

      1. A segment giving the status of the referred order.

      2. A segment specifying the date/time related to the order status.

      3. A segment used to indicate the percentage of completion related to the order status.

      4. A segment used to indicate the quantity of completion related to the order status.

      5. Segment group 5
        Repeat 99

        1. This segment is used to specify name and address and their related function, either by code and/or structure.

        2. This segment is used to specify location information.

    7. Segment group 6
      Repeat 999999

      1. A segment used to identify a line item.

      2. A segment providing additional identification on the product specified in the LIN segment. E.g. To give seller's item number, EAN number, technical specification number.

      3. A segment for describing the product as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

      4. A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc.

      5. A segment providing identity numbers to be applied to the items being queried e.g. serial numbers for assembled equipment.

      6. A segment to enable industry or national requirements to be specified.

      7. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

      8. Segment group 7
        Repeat 999

        1. A segment giving references to seller's reference number, contract numbers, etc.

        2. A segment specifying the date/time related to the reference.

      9. Segment group 8
        Repeat 99

        1. A segment giving the status of the referred order line.

        2. A segment specifying the date and/or time related to the line item status.

        3. A segment used to indicate the percentage of completion related to the line item status.

        4. A segment used to indicate the quantity of completion related to the line item status.

        5. Segment group 9
          Repeat 99

          1. A segment identifying names and addresses of parties, in coded or clear form, and their functions relevant to the item being queried. It is recommended that where possible only the coded form of the party ID should be specified. e.g. the buyer and seller are known to each other, thus only the coded ID is required, but the consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

          2. A segment identifying the reference relevant to a party by its number and where appropriate a line number within a document.

          3. This segment is used to specify location information related to the NAD.

          4. Segment group 10
            Repeat 5

            1. A segment to identify a person or department, and their function, to whom communication should be directed for the party.

            2. A segment to identify a communication type and number for the contact specified in the CTA segment.

        6. Segment group 11
          Repeat 5

          1. A segment specifying the mode, means and identification of the transport for the line item being queried.

            040 D5(040,030) If first, then all

          2. A segment identifying the locations relevant to the transport specified in the TDT segment.

        7. Segment group 12
          Repeat 5

          1. A segment identifying the delivery terms to be used.

          2. A segment indicating the location relevant to the delivery terms specified in the TOD segment.

        8. Segment group 13
          Repeat 5

          1. A segment to define fixed information regarding equipment to be used in conjunction with the line item being queried, and if required, to indicate responsibility for supply of the equipment e.g. a container identification.

          2. A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the item being queried.

        9. Segment group 14
          Repeat 1

          1. A segment specifying the number of packages and the physical type of packaging for the line item e.g. pallet type.

          2. A segment specifying the maximum quantity number of packages which can be stacked safely on another and/or the number of items normally contained within the package.

          3. Segment group 15
            Repeat 10

            1. A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

            2. A segment identifying the master label number.

            3. This segment is used to provide identification numbers, either as single numbers or ranges, which are marked on the packaging of the current product.

      10. Segment group 16
        Repeat 99

        1. A segment specifying the type and status of the schedule.

        2. Segment group 17
          Repeat 99

          1. A segment indicating the location to which part of the consignment is to be delivered.

          2. A segment specifying the date and/or time related to the product quantities.

          3. A segment identifying the product quantities.

          4. Segment group 18
            Repeat 99

            1. A segment giving the status of the referred delivery.

            2. A segment specifying the date and/or time related to the status of the specific delivery.

            3. A segment used to indicate the percentage of completion related to the status of the specific delivery.

            4. A segment used to indicate the quantity of completion related to the status of the specific delivery.

            5. A segment identifying names and addresses of parties, in coded or clear form, and their functions related to the status reported.

  9. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

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