EDI 300 Reservation (Booking Request) (Ocean)

Functional Group RO

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Reservation (Booking Request) (Ocean) Transaction Set (300) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a shipper or a forwarder to reserve space, containers and equipment for transport by ocean vessel.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · B1 · Beginning Segment for Booking or Pickup/Delivery · Max 1 · Mandatory

   To transmit identifying numbers, dates, and other basic data relating to the transaction set

3. 0250 · G61 · Contact · Max 3 · Optional

   To identify a person or office to whom communications should be directed

4. 0300 · Y6 · Authentication · Max 2 · Optional

   To specify the authority for authorizing an action and the date authentication is made

5. 0400 · Y7 · Cargo Booking Priority · Max 1 · Optional

   To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out

6. 0500 · Y1 · Space Reservation Request · Max 1 · Mandatory

   To specify information used to make a reservation for space on an ocean vessel

7. Y2 Loop Optional Repeat 10

   1. 0600 · Y2 · Container Details · Max 1 · Mandatory

      To specify container information and transportation service to be used

   2. 0650 · W09 · Equipment and Temperature · Max 1 · Optional

      To relate equipment type and required temperatures

8. 0690 · N9 · Extended Reference Information · Max 100 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

9. 0700 · R2A · Route Information with Preference · Max 25 · Optional

   To specify the responsibilities and carrier preference

10. N1 Loop Mandatory Repeat 99

    1. 0800 · N1 · Party Identification · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

    2. 0900 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names

    3. 1000 · N3 · Party Location · Max 2 · Optional

       To specify the location of the named party

    4. 1100 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 1200 · G61 · Contact · Max 3 · Optional

       To identify a person or office to whom communications should be directed

11. R4 Loop Mandatory Repeat 20

    1. 1300 · R4 · Port or Terminal · Max 1 · Mandatory

       Contractual or operational port or point relevant to the movement of the cargo

    2. 1400 · DTM · Date/Time Reference · Max 15 · Optional

       To specify pertinent dates and times

12. 1500 · W09 · Equipment and Temperature · Max 1 · Optional

    To relate equipment type and required temperatures

13. 1600 · H3 · Special Handling Instructions · Max 6 · Optional

    To specify special handling instructions in coded or free-form format

14. 1700 · EA · Equipment Attributes · Max 5 · Optional

    To specify attributes required for a piece of equipment

Detail

1. LX Loop Mandatory Repeat 999

   1. 0100 · LX · Transaction Set Line Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. 0200 · N7 · Equipment Details · Max 1 · Optional

      To identify the equipment

   3. 0210 · W09 · Equipment and Temperature · Max 1 · Optional

      To relate equipment type and required temperatures

   4. 0300 · DTM · Date/Time Reference · Max 1 · Optional

      To specify pertinent dates and times

   5. 0400 · L0 · Line Item - Quantity and Weight · Max 1 · Optional

      To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

   6. 0500 · L5 · Description, Marks and Numbers · Max 1 · Optional

      To specify the line item in terms of description, quantity, packaging, and marks and numbers

   7. 0600 · L4 · Measurement · Max 1 · Optional

      To describe physical dimensions and quantities

   8. 0650 · L1 · Rate and Charges · Max 1 · Optional

      To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

   9. 0670 · REF · Reference Information · Max 1 · Optional

      To specify identifying information

   10. H1 Loop Optional Repeat 10

       1. 0700 · H1 · Hazardous Material · Max 1 · Mandatory

          To specify information relative to hazardous material

       2. 0800 · H2 · Additional Hazardous Material Description · Max 10 · Optional

          To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

   11. LH1 Loop Optional Repeat 100

       1. 0810 · LH1 · Hazardous Identification Information · Max 1 · Mandatory

          To specify the hazardous commodity identification reference number and quantity

       2. 0820 · LH2 · Hazardous Classification Information · Max 4 · Optional

          To specify the hazardous notation and endorsement information

       3. 0830 · LH3 · Hazardous Material Shipping Name Information · Max 10 · Optional

          To specify the hazardous material shipping name and additional descriptive requirements

       4. 0840 · LFH · Free-form Hazardous Material Information · Max 25 · Optional

          To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

       5. 0850 · LEP · EPA Required Data · Max 3 · Optional

          To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

       6. 0860 · LH4 · Canadian Dangerous Requirements · Max 1 · Optional

          To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

       7. 0870 · LHT · Transborder Hazardous Requirements · Max 3 · Optional

          To specify the placard information required by the second government agency when shipment is to cross into another country

       8. 0880 · LHR · Hazardous Material Identifying Reference Numbers · Max 5 · Optional

          To transmit specific hazardous material reference numbers

       9. 0890 · PER · Administrative Communications Contact · Max 5 · Optional

          To identify a person or office to whom administrative communications should be directed

2. 0900 · V1 · Vessel Identification · Max 2 · Optional

   To provide vessel details and voyage number

3. 1000 · V9 · Event Detail · Max 10 · Optional

   To specify information about a specific event

4. 1100 · K1 · Remarks · Max 20 · Optional

   To transmit information in a free-form format for comment or special instruction

Summary

1. 0100 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)