EDI 300 Reservation (Booking Request) (Ocean)

Functional Group RO

X12I Transportation Subcommittee

This standard provides the format and establishes the data contents of the Reservation (Booking Request) (Ocean) Transaction Set within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used by a shipper or a forwarder to reserve space, containers and equipment for transport by ocean vessel.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B1 · Beginning Segment for Booking or Pick-up/Delivery · Max 1 · Mandatory

   To transmit identifying numbers, dates and other basic data relating to the transaction set

3. 030 · Y6 · Authentication · Max 2 · Optional

   To specify the authority for authorizing an action and the date authentication is made

4. 040 · Y7 · Priority · Max 1 · Optional

   To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out

5. 050 · Y1 · Space Reservation Request · Max 1 · Mandatory

   To specify information used to make a reservation for space on an ocean vessel.

6. 060 · Y2 · Container Details · Max 10 · Optional

   To specify container information and transportation service to be used

7. 070 · N9 · Reference Number · Max 100 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

8. N1 Loop Mandatory Repeat 10

   1. 080 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 090 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 100 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 110 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

9. 120 · G61 · Contact · Max 3 · Optional

   To identify a person or office to whom communications should be directed

10. R4 Loop Mandatory Repeat 20

    1. 130 · R4 · Port · Max 1 · Mandatory

       Contractual or operational port or point relevant to the movement of the cargo.

    2. 140 · DTM · Date/Time Reference · Max 15 · Optional

       To specify pertinent dates and times

11. 150 · W09 · Equipment and Temperature · Max 1 · Optional

    To relate equipment type and required temperatures

12. 160 · H3 · Special Handling Instructions · Max 6 · Optional

    To specify special handling instructions in coded or free-form format

Detail

1. LX Loop Mandatory Repeat 999

   1. 010 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

   2. 020 · N7 · Equipment Details · Max 1 · Optional

      To identify the equipment.

   3. 030 · DTM · Date/Time Reference · Max 1 · Optional

      To specify pertinent dates and times

   4. 040 · L0 · Line Item - Quantity and Weight · Max 1 · Optional

      To specify quantity, weight, volume and type of service for a line item including applicable "quantity/rate-as" data.

   5. 050 · L5 · Description, Marks and Numbers · Max 1 · Optional

      To specify the line item in terms of description, quantity, packaging, and marks and numbers.

   6. 060 · L4 · Measurement · Max 1 · Optional

      To describe physical dimensions and quantities.

   7. H1 Loop Optional Repeat 10

      1. 070 · H1 · Hazardous Material · Max 1 · Mandatory

         To specify information relative to hazardous material

      2. 080 · H2 · Additional Hazardous Material Description · Max 2 · Optional

         To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

2. 090 · V1 · Vessel Identification · Max 2 · Optional

   To provide vessel details and voyage number

3. 100 · V9 · Event Detail · Max 10 · Optional

   To specify information about a specific event

4. 110 · K1 · Remarks · Max 2 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction.

Summary

1. 010 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).