EDI 417 Rail Carrier Waybill Interchange

Functional Group WB

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Rail Carrier Waybill Interchange Transaction Set (417) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the rail carrier with detailed movement instructions pertinent to a rail carrier shipment and is used by all Class I rail carriers in the United States and Canada.

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Heading

Position

Segment

Name

Max use

0100Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
0200Beginning Segment for Data Correction or ChangeOptional->Max 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
0300General Shipment InformationOptional->Max 1
To transmit identification numbers and other basic shipment data
BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
0400Rail Shipment InformationOptional->Max 1
To transmit rail-specific shipment data
0500Extended Reference InformationOptional->Max 30
To transmit identifying information as specified by the Reference Identification Qualifier
0600Cargo ManifestOptional->Max 2
To identify specific flight or voyage information for multimodal shipments
0700Date/Time ReferenceOptional->Max 5
To specify pertinent dates and times
N7 Loop Mandatory
Repeat 500
1. 0800Equipment DetailsMandatory->Max 1
  To identify the equipment
2. 0810Equipment CharacteristicsOptional->Max 1
  To send additional information regarding a specific piece of equipment
3. VC Loop Optional
  Repeat 36
  1. 0900Motor Vehicle ControlMandatory->Max 1
    To define motor vehicle identification and logistics
  2. N1 Loop Optional
    Repeat 2
    0920Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
    0940Party LocationOptional->Max 2
    To specify the location of the named party
    0960Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    0980Special Handling InstructionsOptional->Max 1
    To specify special handling instructions in coded or free-form format
4. 1000Intermodal Chassis EquipmentOptional->Max 1
  To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
5. 1100Intermodal Movement InformationOptional->Max 1
  To specify the overall movement of a shipment
6. 1200In-bond Identifying InformationOptional->Max 2
  To transmit in-bond information
7. 1300Scale IdentificationOptional->Max 1
  To identify the scale type and the location and time a shipment is weighed
8. 1400Seal NumbersOptional->Max 5
  To record seal numbers used and the organization that applied the seals
9. 1500Equipment OrderedOptional->Max 1
  To specify carrier equipment
10. 1600Car Service OrderOptional->Max 1
  To identify the car service directive or other car movement instructions applicable to the empty movement of the car
11. E1 Loop Optional
  Repeat 2
  1. 1610Empty Car Disposition - Pended Destination ConsigneeMandatory->Max 1
    To identify the party receiving the empty car
  2. 1620Empty Car Disposition - Pended Destination CityMandatory->Max 1
    To specify the geographic place of named party receiving the empty car
  3. 1630Empty Car Disposition - Pended Destination RouteMandatory->Max 13
    To specify the routing of the empty car
  4. 1640Price Authority IdentificationOptional->Max 1
    To communicate basis of pricing, such as contract number, quote number, or tariff number
12. 1650Canadian Grain InformationOptional->Max 15
  To transmit the transportation and distribution requirements of grain at Canadian ports
13. REF Loop Optional
  Repeat 99
  1. 1670Reference InformationMandatory->Max 1
    To specify identifying information
  2. 1675Extended Reference InformationOptional->Max 10
    To transmit identifying information as specified by the Reference Identification Qualifier
  3. 1680Quantity and DescriptionOptional->Max 15
    To indicate line item quantity, description, marks and numbers, commodity code, weight, and customs value
  4. 1681Consolidated Shipment Manifest DataOptional->Max 1
    To transmit shipment manifest data
  5. 1682Motor Vehicle ControlOptional->Max 36
    To define motor vehicle identification and logistics
  6. L0 Loop Optional
    Repeat 25
    1683Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
    1684MeasurementsOptional->Max 3
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
    1686Rate and ChargesOptional->Max 10
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    PI Loop Optional
    Repeat 30
    1688Price Authority IdentificationMandatory->Max 1
    To communicate basis of pricing, such as contract number, quote number, or tariff number
    1689Shipment ConditionsOptional->Max 10
    To specify condition restrictions or provisions applicable to the rate docket
  7. N1 Loop Optional
    Repeat 15
    1690Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
    1700Party LocationOptional->Max 1
    To specify the location of the named party
    1720Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    1725Administrative Communications ContactOptional->Max 2
    To identify a person or office to whom administrative communications should be directed
    1730Billing InformationOptional->Max 12
    To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement
14. 1750Interchange Move AuthorityOptional->Max 3
  To identify the transportation interchange authority
1800Waybill ReferenceMandatory->Max 499
To identify the waybill and to specify the equipment used and the destination details
1810Additional Reference InformationOptional->Max 499
To identify additional station and waybill or station, or waybill information pertaining to revenue waybill
1900Event DetailOptional->Max 1
To specify information about a specific event
2000Origin StationMandatory->Max 1
To identify the rail origin of the shipment
2100Destination StationMandatory->Max 1
To identify the rail destination of the shipment
N1 Loop Mandatory
Repeat 15
1. 2200Party IdentificationMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 2250Additional Name InformationOptional->Max 2
  To specify additional names
3. 2300Party LocationOptional->Max 2
  To specify the location of the named party
4. 2400Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 2450Reference InformationOptional->Max 2
  To specify identifying information
6. 2500Administrative Communications ContactOptional->Max 2
  To identify a person or office to whom administrative communications should be directed
7. 2620Billing InformationOptional->Max 12
  To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement
S1 Loop Optional
Repeat 12
1. 4400Stop-off NameMandatory->Max 1
  To identify a stop-off party
2. 4500Stop-off AddressOptional->Max 2
  To specify the address of the stop-off party
3. 4580Stop-off StationOptional->Max 1
  To specify location details for a stop-off
4. 4590Party IdentificationOptional->Max 1
  To identify a party by type of organization, name, and code
5. 4600Additional Name InformationOptional->Max 1
  To specify additional names
6. 4610Party LocationOptional->Max 1
  To specify the location of the named party
7. 4620Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
8. 4630Administrative Communications ContactOptional->Max 1
  To identify a person or office to whom administrative communications should be directed
4700Route InformationMandatory->Max 13
To specify carrier and routing sequences and details
4850Route Code IdentificationOptional->Max 1
To specify the route using a single code
E1 Loop Optional
Repeat 2
1. 4900Empty Car Disposition - Pended Destination ConsigneeMandatory->Max 1
  To identify the party receiving the empty car
2. 5000Empty Car Disposition - Pended Destination CityMandatory->Max 1
  To specify the geographic place of named party receiving the empty car
3. 5100Empty Car Disposition - Pended Destination RouteMandatory->Max 13
  To specify the routing of the empty car
4. 5110Price Authority IdentificationOptional->Max 1
  To communicate basis of pricing, such as contract number, quote number, or tariff number
5200Special Handling InstructionsOptional->Max 20
To specify special handling instructions in coded or free-form format
5300Protective Service InstructionsOptional->Max 5
To specify mechanical protective service and ventilation instructions
LX Loop Mandatory
Repeat 25
1. 5400Transaction Set Line NumberMandatory->Max 1
  To reference a line number in a transaction set
2. 5500Description, Marks and NumbersMandatory->Max 15
  To specify the line item in terms of description, quantity, packaging, and marks and numbers
3. L0 Loop Optional
  Repeat 25
  1. 5700Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
  2. 5750MeasurementsOptional->Max 3
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  3. PI Loop Optional
    Repeat 30
    5900Price Authority IdentificationMandatory->Max 1
    To communicate basis of pricing, such as contract number, quote number, or tariff number
    5920Shipment ConditionsOptional->Max 10
    To specify condition restrictions or provisions applicable to the rate docket
4. 5950Export LicenseOptional->Max 6
  To transmit information contained on an export license
T1 Loop Optional
Repeat 64
1. 6000Transit Inbound OriginMandatory->Max 1
  To specify origin point and waybill references of movement to transit waybill point
2. 6100Transit Inbound LadingOptional->Max 30
  To specify lading description, including weight and rate details applying to the associated T1 segment
3. 6200Transit Inbound RouteOptional->Max 12
  To specify transit inbound routing, including equipment identifications for associated T1 and T2 segments
4. 6300Transit Inbound RatesOptional->Max 1
  To identify the transit inbound prior origin point and waybill reference of movement to the point specified in T1 segment
5. 6400Free-form Transit DataOptional->Max 99
  To transmit information in a free-form format relating to a specified transit sequence number
6600Loop HeaderOptional->Max 1
To indicate that the next segment begins a loop
LH1 Loop Optional
Repeat 1000
1. 6700Hazardous Identification InformationMandatory->Max 1
  To specify the hazardous commodity identification reference number and quantity
2. 6800Hazardous Classification InformationOptional->Max 4
  To specify the hazardous notation and endorsement information
  If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
3. 6900Hazardous Material Shipping Name InformationOptional->Max 10
  To specify the hazardous material shipping name and additional descriptive requirements
4. 7000Free-form Hazardous Material InformationOptional->Max 20
  To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
5. 7100EPA Required DataOptional->Max 3
  To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
6. 7200Canadian Dangerous RequirementsOptional->Max 4
  To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
7. 7300Transborder Hazardous RequirementsOptional->Max 3
  To specify the placard information required by the second government agency when shipment is to cross into another country
8. 7400Hazardous Material Identifying Reference NumbersOptional->Max 5
  To transmit specific hazardous material reference numbers
9. 7450Administrative Communications ContactOptional->Max 5
  To identify a person or office to whom administrative communications should be directed
10. N1 Loop Optional
  Repeat 10
  1. 7460Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
  2. 7470Party LocationOptional->Max 2
    To specify the location of the named party
  3. 7480Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
  4. 7490Administrative Communications ContactOptional->Max 2
    To identify a person or office to whom administrative communications should be directed
7500Loop TrailerOptional->Max 1
To indicate that the loop immediately preceding this segment is complete
7600Administrative Communications ContactOptional->Max 5
To identify a person or office to whom administrative communications should be directed
7700Hazardous Classification InformationOptional->Max 6
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
7800Hazardous Material Identifying Reference NumbersOptional->Max 1
To transmit specific hazardous material reference numbers
7850Pro Forma - B13 InformationOptional->Max 1
To specify a pro forma invoice and B13 Canada Customs Export Declaration information, required by U.S. Customs and Border Protection (CBP) and Canada Customs
7900Customs InformationOptional->Max 10
To indicate customs information
8100Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)