EDI 310 Freight Receipt and Invoice (Ocean)

Functional Group IO

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Freight Receipt and Invoice (Ocean) Transaction Set (310) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide ocean bill of lading information. It is sent by ocean carriers to interested parties and can be used as the receipt for the shipment; to substitute for a paper bill of lading where the parties have agreed that a paper bill of lading is not necessary; to allow shipper or forwarder to verify bill of lading information before an original is printed and released; for information purposes, i.e., as a bill of lading copy; by the carrier to convey manifest information to a terminal operator; and as an invoice for freight.

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Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to the carrier's invoice

  3. To allow for positive identification of transaction set purpose

  4. To specify the authority for authorizing an action and the date authentication is made

  5. To convey brokerage, freight forwarder compensation, and other compensation information related to shipments

  6. To transmit identifying information as specified by the Reference Identification Qualifier

  7. To provide vessel details and voyage number

  8. To transmit letter of credit details

  9. To specify details related to insurance

  10. To specify data required for electronic payment

  11. To specify the currency being used in the transaction set

  12. To specify container information and transportation service to be used

  13. N1 Loop Mandatory
    Repeat 10

    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

  14. To identify a person or office to whom communications should be directed

  15. R4 Loop Mandatory
    Repeat 20

    1. Contractual or operational port or point relevant to the movement of the cargo

    2. To specify pertinent dates and times

  16. To specify the responsibilities and carrier preference

  17. To specify carrier and routing sequences and details

  18. To transmit information in a free-form format for comment or special instruction

  19. To specify special handling instructions in coded or free-form format

  20. To specify the line item in terms of description, quantity, packaging, and marks and numbers

  21. C8 Loop Optional
    Repeat 20

    1. To specify applicable certifications and clauses

    2. To specify additional applicable certifications and clauses

Detail

Position
Segment
Name
Max use
  1. LX Loop Mandatory
    Repeat 999

    1. To reference a line number in a transaction set

    2. N7 Loop Optional
      Repeat 999

      1. To identify the equipment

      2. To specify quantity information

      3. To specify the cargo location on board the vessel

      4. To describe the operating environment of the equipment

      5. To record seal numbers used and the organization that applied the seals

      6. To relate equipment type and required temperatures

      7. L1 Loop Optional
        Repeat 20

        1. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

        2. To specify the currency being used in the transaction set

      8. To reference details of the tariff used to arrive at applicable rates or charge

      9. To transmit information contained on an export license

      10. To transmit import license number and effective dates

      11. To transmit identifying information as specified by the Reference Identification Qualifier

      12. H1 Loop Optional
        Repeat 10

        1. To specify information relative to hazardous material

        2. To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

      13. LH1 Loop Optional
        Repeat 100

        1. To specify the hazardous commodity identification reference number and quantity

        2. To specify the hazardous notation and endorsement information

        3. To specify the hazardous material shipping name and additional descriptive requirements

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit specific hazardous material reference numbers

        9. To identify a person or office to whom administrative communications should be directed

    3. L0 Loop Optional
      Repeat 120

      1. To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

      2. To specify the line item in terms of description, quantity, packaging, and marks and numbers

      3. L1 Loop Optional
        Repeat 20

        1. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

        2. To specify the currency being used in the transaction set

      4. To reference details of the tariff used to arrive at applicable rates or charge

      5. To transmit information contained on an export license

      6. To transmit import license number and effective dates

      7. C8 Loop Optional
        Repeat 20

        1. To specify applicable certifications and clauses

        2. To specify additional applicable certifications and clauses

      8. H1 Loop Optional
        Repeat 10

        1. To specify information relative to hazardous material

        2. To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

      9. LH1 Loop Optional
        Repeat 100

        1. To specify the hazardous commodity identification reference number and quantity

        2. To specify the hazardous notation and endorsement information

        3. To specify the hazardous material shipping name and additional descriptive requirements

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit specific hazardous material reference numbers

        9. To identify a person or office to whom administrative communications should be directed

Summary

Position
Segment
Name
Max use

  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To identify the type or transmission or both of paperwork or supporting information

  3. L1 Loop Optional
    Repeat 20

    1. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    2. To specify the currency being used in the transaction set

  4. To specify information about a specific event

  5. To specify applicable certifications and clauses

  6. To transmit information in a free-form format for comment or special instruction

  7. To specify instructions in this business relationship or a reference number

  8. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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