EDI 310 Freight Receipt and Invoice (Ocean)

Functional Group IO

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Freight Receipt and Invoice (Ocean) Transaction Set (310) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide ocean bill of lading information. It is sent by ocean carriers to interested parties and can be used as the receipt for the shipment; to substitute for a paper bill of lading where the parties have agreed that a paper bill of lading is not necessary; to allow shipper or forwarder to verify bill of lading information before an original is printed and released; for information purposes, i.e., as a bill of lading copy; by the carrier to convey manifest information to a terminal operator; and as an invoice for freight.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B3 · Beginning Segment for Carrier's Invoice · Max 1 · Mandatory

   To transmit basic data relating to carrier's invoice.

3. 030 · B2A · Set Purpose · Max 1 · Optional

   To allow for positive identification of transaction set purpose.

4. 040 · Y6 · Authentication · Max 2 · Optional

   To specify the authority for authorizing an action and the date authentication is made

5. 050 · G3 · Compensation Information · Max 1 · Optional

   To convey brokerage, freight forwarder compensation and other compensation information related to shipments.

6. 060 · N9 · Reference Number · Max 15 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

7. 070 · V1 · Vessel Identification · Max 2 · Mandatory

   To provide vessel details and voyage number

8. 080 · M0 · Letter of Credit Reference · Max 1 · Optional

   To transmit letter of credit details

9. 090 · M1 · Insurance · Max 5 · Optional

   To specify details related to insurance

10. 100 · C2 · Bank ID · Max 1 · Optional

    To specify data required for electronic payment

11. 110 · C3 · Currency · Max 1 · Optional

    To specify the currency being used in the transaction set

12. 120 · Y2 · Container Details · Max 10 · Optional

    To specify container information and transportation service to be used

13. N1 Loop Mandatory Repeat 10

    1. 130 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 140 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 150 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 160 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

14. 170 · G61 · Contact · Max 3 · Optional

    To identify a person or office to whom communications should be directed

15. R4 Loop Mandatory Repeat 20

    1. 180 · R4 · Port · Max 1 · Mandatory

       Contractual or operational port or point relevant to the movement of the cargo.

    2. 190 · DTM · Date/Time Reference · Max 15 · Optional

       To specify pertinent dates and times

16. 199 · R2A · Route Information with Preference · Max 25 · Optional

    To specify the responsibilities and carrier preference

17. 200 · R2 · Route Information · Max 13 · Optional

    To specify carrier and routing sequences and details

18. 210 · K1 · Remarks · Max 12 · Optional

    To transmit information in a free-form format, if necessary, for comment or special instruction.

19. 220 · H3 · Special Handling Instructions · Max 6 · Optional

    To specify special handling instructions in coded or free-form format

20. 230 · L5 · Description, Marks and Numbers · Max 1 · Optional

    To specify the line item in terms of description, quantity, packaging, and marks and numbers.

21. C8 Loop Optional Repeat 20

    1. 240 · C8 · Certifications and Clauses · Max 1 · Mandatory

       To specify applicable certifications and clauses.

    2. 250 · C8C · Certifications Clauses Continuation · Max 5 · Optional

       To specify additional applicable certifications and clauses

Detail

1. LX Loop Mandatory Repeat 999

   1. 010 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

   2. N7 Loop Optional Repeat 999

      1. 020 · N7 · Equipment Details · Max 1 · Mandatory

         To identify the equipment.

      2. 025 · QTY · Quantity · Max 1 · Optional

         To specify quantity information.

      3. 030 · V4 · Cargo Location Reference · Max 1 · Optional

         To specify the cargo location on board the vessel.

      4. 040 · N12 · Equipment Environment · Max 1 · Optional

         To describe the operating environment of the equipment.

      5. 050 · M7 · Seal Numbers · Max 5 · Optional

         To record seal numbers used and the organization that applied the seals.

      6. 060 · W09 · Equipment and Temperature · Max 1 · Optional

         To relate equipment type and required temperatures

      7. L1 Loop Optional Repeat 20

         1. 070 · L1 · Rate and Charges · Max 1 · Mandatory

            To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

         2. 080 · C3 · Currency · Max 1 · Optional

            To specify the currency being used in the transaction set

      8. 090 · L7 · Tariff Reference · Max 1 · Optional

         To reference details of the tariff used to arrive at applicable rates or charge

      9. 100 · X1 · Export License · Max 1 · Optional

         To transmit information contained on an export license

      10. 110 · X2 · Import License · Max 1 · Optional

          To transmit import license number and effective dates

      11. 120 · N9 · Reference Number · Max 3 · Optional

          To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      12. H1 Loop Optional Repeat 10

          1. 130 · H1 · Hazardous Material · Max 1 · Mandatory

             To specify information relative to hazardous material

          2. 140 · H2 · Additional Hazardous Material Description · Max 10 · Optional

             To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

   3. L0 Loop Optional Repeat 120

      1. 150 · L0 · Line Item - Quantity and Weight · Max 1 · Mandatory

         To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.

      2. 160 · L5 · Description, Marks and Numbers · Max 999 · Optional

         To specify the line item in terms of description, quantity, packaging, and marks and numbers.

      3. L1 Loop Optional Repeat 20

         1. 170 · L1 · Rate and Charges · Max 1 · Mandatory

            To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

         2. 180 · C3 · Currency · Max 1 · Optional

            To specify the currency being used in the transaction set

      4. 190 · L7 · Tariff Reference · Max 1 · Optional

         To reference details of the tariff used to arrive at applicable rates or charge

      5. 200 · X1 · Export License · Max 1 · Optional

         To transmit information contained on an export license

      6. 210 · X2 · Import License · Max 1 · Optional

         To transmit import license number and effective dates

      7. C8 Loop Optional Repeat 20

         1. 220 · C8 · Certifications and Clauses · Max 1 · Mandatory

            To specify applicable certifications and clauses.

         2. 221 · C8C · Certifications Clauses Continuation · Max 5 · Optional

            To specify additional applicable certifications and clauses

      8. H1 Loop Optional Repeat 10

         1. 230 · H1 · Hazardous Material · Max 1 · Mandatory

            To specify information relative to hazardous material

         2. 240 · H2 · Additional Hazardous Material Description · Max 10 · Optional

            To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

Summary

1. 010 · L3 · Total Weight and Charges · Max 1 · Mandatory

   To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

2. 020 · PWK · Paperwork · Max 25 · Optional

   To identify the type and transmission of paperwork or supporting information

3. L1 Loop Optional Repeat 20

   1. 030 · L1 · Rate and Charges · Max 1 · Mandatory

      To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

   2. 040 · C3 · Currency · Max 1 · Optional

      To specify the currency being used in the transaction set

4. 050 · V9 · Event Detail · Max 10 · Optional

   To specify information about a specific event

5. 055 · C8 · Certifications and Clauses · Max 20 · Optional

   To specify applicable certifications and clauses.

6. 060 · K1 · Remarks · Max 999 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction.

7. 070 · L11 · Business Instructions · Max 1 · Optional

   To specify instructions in this business relationship.

8. 080 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).