EDI 312 Arrival Notice (Ocean)

Functional Group IO

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Arrival Notice (Ocean) Transaction Set (312) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide all the information necessary for a consignee to receive a shipment including customs, payments due, and estimated arrival date and time of shipment.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · B3 · Beginning Segment for Carrier's Invoice · Max 1 · Mandatory

   To transmit basic data relating to the carrier's invoice

3. 0300 · Y6 · Authentication · Max 2 · Optional

   To specify the authority for authorizing an action and the date authentication is made

4. 0400 · Q3 · Arrival Details · Max 1 · Mandatory

   To specify estimated arrival date and shipment method of payment

5. 0500 · C3 · Currency Identifier · Max 1 · Optional

   To specify the currency being used in the transaction set

6. 0600 · G1 · Shipment Type Information · Max 1 · Optional

   To specify the General Commodity (GC) code and any required special indicators for the shipment

7. 0700 · G2 · Beyond Routing · Max 1 · Optional

   To specify routing of a beyond point

8. 0800 · R2 · Route Information · Max 13 · Optional

   To specify carrier and routing sequences and details

9. 0900 · N9 · Extended Reference Information · Max 15 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

10. 1000 · V1 · Vessel Identification · Max 2 · Mandatory

    To provide vessel details and voyage number

11. N1 Loop Mandatory Repeat 10

    1. 1100 · N1 · Party Identification · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

    2. 1200 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names

    3. 1300 · N3 · Party Location · Max 2 · Optional

       To specify the location of the named party

    4. 1400 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

12. R4 Loop Mandatory Repeat 20

    1. 1500 · R4 · Port or Terminal · Max 1 · Mandatory

       Contractual or operational port or point relevant to the movement of the cargo

    2. 1600 · DTM · Date/Time Reference · Max 15 · Optional

       To specify pertinent dates and times

13. 1700 · H3 · Special Handling Instructions · Max 6 · Optional

    To specify special handling instructions in coded or free-form format

14. 1800 · L5 · Description, Marks and Numbers · Max 1 · Optional

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

Detail

1. LX Loop Mandatory Repeat 999

   1. 0100 · LX · Transaction Set Line Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. N7 Loop Optional Repeat 999

      1. 0200 · N7 · Equipment Details · Max 1 · Mandatory

         To identify the equipment

      2. 0250 · QTY · Quantity Information · Max 1 · Optional

         To specify quantity information

      3. 0300 · N12 · Equipment Environment · Max 1 · Optional

         To describe the operating environment of the equipment

      4. 0400 · M7 · Seal Numbers · Max 5 · Optional

         To record seal numbers used and the organization that applied the seals

      5. 0500 · W09 · Equipment and Temperature · Max 1 · Optional

         To relate equipment type and required temperatures

      6. 0600 · L4 · Measurement · Max 1 · Optional

         To describe physical dimensions and quantities

      7. H1 Loop Optional Repeat 2

         1. 0700 · H1 · Hazardous Material · Max 1 · Mandatory

            To specify information relative to hazardous material

         2. 0800 · H2 · Additional Hazardous Material Description · Max 10 · Optional

            To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

      8. LH1 Loop Optional Repeat 100

         1. 0810 · LH1 · Hazardous Identification Information · Max 1 · Mandatory

            To specify the hazardous commodity identification reference number and quantity

         2. 0820 · LH2 · Hazardous Classification Information · Max 4 · Optional

            To specify the hazardous notation and endorsement information

         3. 0830 · LH3 · Hazardous Material Shipping Name Information · Max 10 · Optional

            To specify the hazardous material shipping name and additional descriptive requirements

         4. 0840 · LFH · Free-form Hazardous Material Information · Max 25 · Optional

            To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

         5. 0850 · LEP · EPA Required Data · Max 3 · Optional

            To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

         6. 0860 · LH4 · Canadian Dangerous Requirements · Max 1 · Optional

            To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

         7. 0870 · LHT · Transborder Hazardous Requirements · Max 3 · Optional

            To specify the placard information required by the second government agency when shipment is to cross into another country

         8. 0880 · LHR · Hazardous Material Identifying Reference Numbers · Max 5 · Optional

            To transmit specific hazardous material reference numbers

         9. 0890 · PER · Administrative Communications Contact · Max 5 · Optional

            To identify a person or office to whom administrative communications should be directed

   3. L0 Loop Optional Repeat 120

      1. 0900 · L0 · Line Item - Quantity and Weight · Max 1 · Mandatory

         To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

      2. 1000 · L5 · Description, Marks and Numbers · Max 999 · Optional

         To specify the line item in terms of description, quantity, packaging, and marks and numbers

      3. L1 Loop Optional Repeat 20

         1. 1100 · L1 · Rate and Charges · Max 1 · Mandatory

            To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

         2. 1200 · C3 · Currency Identifier · Max 1 · Optional

            To specify the currency being used in the transaction set

      4. 1300 · L7 · Tariff Reference · Max 1 · Optional

         To reference details of the tariff used to arrive at applicable rates or charge

      5. H1 Loop Optional Repeat 2

         1. 1400 · H1 · Hazardous Material · Max 1 · Mandatory

            To specify information relative to hazardous material

         2. 1500 · H2 · Additional Hazardous Material Description · Max 10 · Optional

            To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

      6. LH1 Loop Optional Repeat 100

         1. 1510 · LH1 · Hazardous Identification Information · Max 1 · Mandatory

            To specify the hazardous commodity identification reference number and quantity

         2. 1520 · LH2 · Hazardous Classification Information · Max 4 · Optional

            To specify the hazardous notation and endorsement information

         3. 1530 · LH3 · Hazardous Material Shipping Name Information · Max 10 · Optional

            To specify the hazardous material shipping name and additional descriptive requirements

         4. 1540 · LFH · Free-form Hazardous Material Information · Max 25 · Optional

            To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

         5. 1550 · LEP · EPA Required Data · Max 3 · Optional

            To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

         6. 1560 · LH4 · Canadian Dangerous Requirements · Max 1 · Optional

            To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

         7. 1570 · LHT · Transborder Hazardous Requirements · Max 3 · Optional

            To specify the placard information required by the second government agency when shipment is to cross into another country

         8. 1580 · LHR · Hazardous Material Identifying Reference Numbers · Max 5 · Optional

            To transmit specific hazardous material reference numbers

         9. 1590 · PER · Administrative Communications Contact · Max 5 · Optional

            To identify a person or office to whom administrative communications should be directed

Summary

1. 0100 · V9 · Event Detail · Max 10 · Optional

   To specify information about a specific event

2. 0200 · L3 · Total Weight and Charges · Max 1 · Mandatory

   To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

3. L1 Loop Optional Repeat 20

   1. 0300 · L1 · Rate and Charges · Max 1 · Mandatory

      To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

   2. 0400 · C3 · Currency Identifier · Max 1 · Optional

      To specify the currency being used in the transaction set

4. 0500 · K1 · Remarks · Max 999 · Optional

   To transmit information in a free-form format for comment or special instruction

5. 0600 · L11 · Business Instructions and Reference Number · Max 1 · Optional

   To specify instructions in this business relationship or a reference number

6. 0700 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)