EDI 312 Arrival Notice (Ocean)

Functional Group IO

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Arrival Notice (Ocean) Transaction Set (312) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide all the information necessary for a consignee to receive a shipment including customs, payments due, and estimated arrival date and time of shipment.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to the carrier's invoice

  3. To specify the authority for authorizing an action and the date authentication is made

  4. To specify estimated arrival date and shipment method of payment

  5. To specify the currency being used in the transaction set

  6. To specify the General Commodity (GC) code and any required special indicators for the shipment

  7. To specify routing of a beyond point

  8. To specify carrier and routing sequences and details

  9. To transmit identifying information as specified by the Reference Identification Qualifier

  10. To provide vessel details and voyage number

  11. N1 Loop Mandatory
    Repeat 10
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

  12. R4 Loop Mandatory
    Repeat 20
    1. Contractual or operational port or point relevant to the movement of the cargo

    2. To specify pertinent dates and times

  13. To specify special handling instructions in coded or free-form format

  14. To specify the line item in terms of description, quantity, packaging, and marks and numbers

Detail

Position
Segment
Name
Max use
  1. LX Loop Mandatory
    Repeat 999
    1. To reference a line number in a transaction set

    2. N7 Loop Optional
      Repeat 999
      1. To identify the equipment

      2. To specify quantity information

      3. To describe the operating environment of the equipment

      4. To record seal numbers used and the organization that applied the seals

      5. To relate equipment type and required temperatures

      6. To describe physical dimensions and quantities

      7. H1 Loop Optional
        Repeat 2
        1. To specify information relative to hazardous material

        2. To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

      8. LH1 Loop Optional
        Repeat 100
        1. To specify the hazardous commodity identification reference number and quantity

        2. To specify the hazardous notation and endorsement information

        3. To specify the hazardous material shipping name and additional descriptive requirements

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit specific hazardous material reference numbers

        9. To identify a person or office to whom administrative communications should be directed

    3. L0 Loop Optional
      Repeat 120
      1. To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

      2. To specify the line item in terms of description, quantity, packaging, and marks and numbers

      3. L1 Loop Optional
        Repeat 20
        1. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

        2. To specify the currency being used in the transaction set

      4. To reference details of the tariff used to arrive at applicable rates or charge

      5. H1 Loop Optional
        Repeat 2
        1. To specify information relative to hazardous material

        2. To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

      6. LH1 Loop Optional
        Repeat 100
        1. To specify the hazardous commodity identification reference number and quantity

        2. To specify the hazardous notation and endorsement information

        3. To specify the hazardous material shipping name and additional descriptive requirements

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit specific hazardous material reference numbers

        9. To identify a person or office to whom administrative communications should be directed

Summary

Position
Segment
Name
Max use
  1. To specify information about a specific event

  2. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  3. L1 Loop Optional
    Repeat 20
    1. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    2. To specify the currency being used in the transaction set

  4. To transmit information in a free-form format for comment or special instruction

  5. To specify instructions in this business relationship or a reference number

  6. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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