EDI 811 Consolidated Service Invoice/Statement

Functional Group CI

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Consolidated Service Invoice/Statement Transaction Set (811) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides for the billing or reporting of complex and structured service invoice/statement detail. This standard can be used by organizations who are interested in sending or receiving either consolidated or standalone invoices for service arrangements which require processing other than that done for the typical product invoice. The Consolidated Service Invoice/Statement can be used as a credit/debit memo to differentiate between payable invoice items and information-only memo items. This transaction set should not be used as a standalone notification of a credit/debit adjustment.

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Heading

Position

Segment

Name

Max use

0100Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
0200Beginning Segment for InvoiceMandatory->Max 1
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
0300Note/Special InstructionOptional->Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
0400CurrencyOptional->Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500Reference InformationOptional->Max >1
To specify identifying information
0600Administrative Communications ContactOptional->Max 3
To identify a person or office to whom administrative communications should be directed
0700Terms of Sale/Deferred Terms of SaleOptional->Max 5
To specify terms of sale
0800Date/Time ReferenceOptional->Max 10
To specify pertinent dates and times
0900Tax InformationOptional->Max >1
To specify tax information
N1 Loop Optional
Repeat >1
1. 1000Party IdentificationMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 1100Additional Name InformationOptional->Max 2
  To specify additional names
3. 1200Party LocationOptional->Max 2
  To specify the location of the named party
4. 1300Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 1400Reference InformationOptional->Max 12
  To specify identifying information
6. 1500Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
7. 1550Demographic InformationOptional->Max 1
  To supply demographic information
FA1 Loop Optional
Repeat >1
1. 1700Type of Financial Accounting DataMandatory->Max 1
  To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2. 1800Accounting DataMandatory->Max >1
  To specify the detailed accounting data

Detail

Position

Segment

Name

Max use

HL Loop Mandatory
Repeat >1
1. 0100Hierarchical LevelMandatory->Max 1
  To identify dependencies among and the content of hierarchically related groups of data segments
2. LX Loop Optional
  Repeat >1
  1. 0200Transaction Set Line NumberMandatory->Max 1
    To reference a line number in a transaction set
  2. 0250Vehicle InformationOptional->Max 1
    To provide descriptions that identify a specific vehicle
  3. 0300Service Characteristic IdentificationOptional->Max 8
    To specify service characteristic data
  4. 0400Product/Item DescriptionOptional->Max 200
    To describe a product or process in coded or free-form format
  5. 0450MeasurementsOptional->Max 20
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  6. 0500Reference InformationOptional->Max >1
    To specify identifying information
  7. 0600Monetary Amount InformationOptional->Max >1
    To indicate the total monetary amount
  8. 0700Date/Time ReferenceOptional->Max 8
    To specify pertinent dates and times
  9. 0800Tax InformationOptional->Max >1
    To specify tax information
  10. QTY Loop Optional
    Repeat 10
    0900Quantity InformationMandatory->Max 1
    To specify quantity information
    1000Service Characteristic IdentificationOptional->Max 1
    To specify service characteristic data
3. NM1 Loop Optional
  Repeat 1
  1. 1100Individual or Organizational NameMandatory->Max 1
    To supply the full name of an individual or organizational entity
  2. 1200Additional Name InformationOptional->Max 2
    To specify additional names
  3. 1300Party LocationOptional->Max 2
    To specify the location of the named party
  4. 1400Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
  5. 1500Reference InformationOptional->Max >1
    To specify identifying information
  6. 1600Administrative Communications ContactOptional->Max >1
    To identify a person or office to whom administrative communications should be directed
  7. 1700Tax InformationOptional->Max >1
    To specify tax information
  8. 1750Demographic InformationOptional->Max 1
    To supply demographic information
4. ITA Loop Optional
  Repeat >1
  1. 1800Allowance, Charge or ServiceMandatory->Max 1
    To specify allowances, charges, or services
  2. 1900Date/Time ReferenceOptional->Max 1
    To specify pertinent dates and times
  3. 2000Tax InformationOptional->Max >1
    To specify tax information
5. IT1 Loop Optional
  Repeat 999999
  1. 2100Baseline Item Data (Invoice)Mandatory->Max 1
    To specify the basic and most frequently used line item data for the invoice and related transactions
  2. 2200Service Characteristic IdentificationOptional->Max 2
    To specify service characteristic data
  3. 2300Product/Item DescriptionOptional->Max 200
    To describe a product or process in coded or free-form format
  4. 2350MeasurementsOptional->Max 20
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  5. 2400Installment InformationOptional->Max 1
    To specify installment billing arrangement
  6. 2500Tax InformationOptional->Max >1
    To specify tax information
  7. 2600Reference InformationOptional->Max >1
    To specify identifying information
  8. 2700Date/Time ReferenceOptional->Max 10
    To specify pertinent dates and times
  9. 2800Message TextOptional->Max >1
    To provide a free-form format that allows the transmission of text information
  10. 2810Carrier DetailsOptional->Max 1
    To specify transportation details for the transaction
  11. 2820Yes/No QuestionOptional->Max >1
    To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
    The YNQ segment is used to indicate if passenger or renter is a no-show, or to indicate if insurance was purchased.
  12. 2830Industry Code IdentificationOptional->Max >1
    To identify standard industry codes
  13. 2840Place/Location DescriptionOptional->Max >1
    To further define and describe a place or location
  14. AMT Loop Optional
    Repeat >1
    2850Monetary Amount InformationMandatory->Max 1
    To indicate the total monetary amount
    2870CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  15. QTY Loop Optional
    Repeat >1
    2900Quantity InformationMandatory->Max 1
    To specify quantity information
    3000Service Characteristic IdentificationOptional->Max 1
    To specify service characteristic data
  16. ITA Loop Optional
    Repeat >1
    3100Allowance, Charge or ServiceMandatory->Max 1
    To specify allowances, charges, or services
    3200Date/Time ReferenceOptional->Max 1
    To specify pertinent dates and times
    3300Tax InformationOptional->Max >1
    To specify tax information
  17. NM1 Loop Optional
    Repeat >1
    3400Individual or Organizational NameMandatory->Max 1
    To supply the full name of an individual or organizational entity
    3500Additional Name InformationOptional->Max 2
    To specify additional names
    3600Party LocationOptional->Max 2
    To specify the location of the named party
    3700Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    3800Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed
    3850Location ID ComponentOptional->Max >1
    To define types and values of a geographic location
    The NX2 segment is used to convey parsed address information.
    3870Demographic InformationOptional->Max 1
    To supply demographic information
    3875Reference InformationOptional->Max >1
    To specify identifying information
    3890Place/Location DescriptionOptional->Max >1
    To further define and describe a place or location
6. SLN Loop Optional
  Repeat >1
  1. 3900Subline Item DetailMandatory->Max 1
    To specify product subline detail item data
  2. 4000Service Characteristic IdentificationOptional->Max 2
    To specify service characteristic data
  3. 4100Product/Item DescriptionOptional->Max 200
    To describe a product or process in coded or free-form format
  4. 4150MeasurementsOptional->Max 20
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  5. 4200CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  6. 4300Installment InformationOptional->Max 1
    To specify installment billing arrangement
  7. 4400Allowance, Charge or ServiceOptional->Max 10
    To specify allowances, charges, or services
  8. 4500Tax InformationOptional->Max >1
    To specify tax information
  9. 4600Reference InformationOptional->Max >1
    To specify identifying information
  10. 4700Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed
  11. 4800Date/Time ReferenceOptional->Max 10
    To specify pertinent dates and times
  12. 4900Monetary Amount InformationOptional->Max 15
    To indicate the total monetary amount
  13. 5000Message TextOptional->Max >1
    To provide a free-form format that allows the transmission of text information
  14. QTY Loop Optional
    Repeat >1
    5100Quantity InformationMandatory->Max 1
    To specify quantity information
    5200Service Characteristic IdentificationOptional->Max 1
    To specify service characteristic data
  15. NM1 Loop Optional
    Repeat >1
    5300Individual or Organizational NameMandatory->Max 1
    To supply the full name of an individual or organizational entity
    5400Additional Name InformationOptional->Max 2
    To specify additional names
    5500Party LocationOptional->Max 2
    To specify the location of the named party
    5600Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    5700Reference InformationOptional->Max 8
    To specify identifying information
    5800Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed
    5850Demographic InformationOptional->Max 1
    To supply demographic information
7. TCD Loop Optional
  Repeat >1
  1. 5900Itemized Call DetailMandatory->Max 1
    To specify detail information for itemized calls
  2. 6000Service Characteristic IdentificationOptional->Max 2
    To specify service characteristic data
  3. 6100Tax InformationOptional->Max >1
    To specify tax information
  4. 6150Allowance, Charge or ServiceOptional->Max >1
    To specify allowances, charges, or services
  5. QTY Loop Optional
    Repeat >1
    6170Quantity InformationMandatory->Max 1
    To specify quantity information
    6180Service Characteristic IdentificationOptional->Max 1
    To specify service characteristic data
8. USD Loop Optional
  Repeat >1
  1. 6200Usage-Sensitive DetailMandatory->Max 1
    To specify usage-sensitive details which qualify for discounts or are subject to special rates
  2. 6250Service Characteristic IdentificationOptional->Max 2
    To specify service characteristic data
  3. 6300Allowance, Charge or ServiceOptional->Max 2
    To specify allowances, charges, or services
  4. 6400Rating FactorsOptional->Max 18
    To specify rating information used to calculate usage-sensitive charges
  5. QTY Loop Optional
    Repeat >1
    6500Quantity InformationMandatory->Max 1
    To specify quantity information
    6600Service Characteristic IdentificationOptional->Max 1
    To specify service characteristic data
9. III Loop Optional
  Repeat >1
  1. 6700InformationMandatory->Max 1
    To report information
  2. 6800Date or Time or PeriodOptional->Max 5
    To specify any or all of a date, a time, or a time period
  3. 6900Monetary Amount InformationOptional->Max 5
    To indicate the total monetary amount
  4. 7000Percent AmountsOptional->Max 5
    To qualify percent amounts and supply percent amounts
  5. LQ Loop Optional
    Repeat >1
    7100Industry Code IdentificationMandatory->Max 1
    To identify standard industry codes
    7200Monetary Amount InformationOptional->Max 5
    To indicate the total monetary amount
    7300Percent AmountsOptional->Max 5
    To qualify percent amounts and supply percent amounts
10. FA1 Loop Optional
  Repeat >1
  1. 7400Type of Financial Accounting DataMandatory->Max 1
    To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
  2. 7500Accounting DataMandatory->Max >1
    To specify the detailed accounting data

Summary

Position

Segment

Name

Max use

0100Total Monetary Value SummaryMandatory->Max 1
To specify the total invoice discounts and amounts
ITA Loop Optional
Repeat >1
1. 0200Allowance, Charge or ServiceMandatory->Max 1
  To specify allowances, charges, or services
2. 0300Date/Time ReferenceOptional->Max 1
  To specify pertinent dates and times
3. 0350Reference InformationOptional->Max 5
  To specify identifying information
BAL Loop Optional
Repeat >1
1. 0400Balance DetailMandatory->Max 1
  To identify the specific monetary balances associated with a particular account
2. 0500Date/Time ReferenceOptional->Max 1
  To specify pertinent dates and times
N1 Loop Optional
Repeat >1
1. 0600Party IdentificationMandatory->Max 1
  To identify a party by type of organization, name, and code
2. BAL Loop Optional
  Repeat >1
  1. 0700Balance DetailMandatory->Max 1
    To identify the specific monetary balances associated with a particular account
  2. 0800Date/Time ReferenceOptional->Max 1
    To specify pertinent dates and times
3. ITA Loop Optional
  Repeat >1
  1. 0900Allowance, Charge or ServiceMandatory->Max 1
    To specify allowances, charges, or services
  2. 1000Date/Time ReferenceOptional->Max 2
    To specify pertinent dates and times
  3. 1020Monetary Amount InformationOptional->Max 1
    To indicate the total monetary amount
  4. 1030Service Characteristic IdentificationOptional->Max 2
    To specify service characteristic data
  5. 1050Reference InformationOptional->Max 5
    To specify identifying information
  6. 1060CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
4. LX Loop Optional
  Repeat >1
  1. 1070Transaction Set Line NumberMandatory->Max 1
    To reference a line number in a transaction set
  2. 1080Reference InformationOptional->Max 1
    To specify identifying information
  3. AMT Loop Optional
    Repeat >1
    1090Monetary Amount InformationMandatory->Max 1
    To indicate the total monetary amount
    1100Date/Time ReferenceOptional->Max 1
    To specify pertinent dates and times
  4. ITA Loop Optional
    Repeat >1
    1110Allowance, Charge or ServiceMandatory->Max 1
    To specify allowances, charges, or services
    1120Date/Time ReferenceOptional->Max 1
    To specify pertinent dates and times
1150Transaction TotalsOptional->Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of IT1 segments.
1200Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)