EDI 811 Consolidated Service Invoice/Statement

Functional Group CI

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Consolidated Services Invoice/Statement Transaction Set (811) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides for the billing of complex and structured service invoice detail. This standard can be used by organizations who are interested in sending or receiving either consolidated or standalone invoices for service arrangements which require processing other than that done for the typical product invoice. The Consolidated Services Invoice/Statement can be used as a credit/debit memo to differentiate between payable invoice items and information-only memo items. This transaction set should not be used as a standalone notification of a credit/debit adjustment.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BIG · Beginning Segment for Invoice · Max 1 · Mandatory

   To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates.

3. 030 · NTE · Note/Special Instruction · Max 100 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 040 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 050 · REF · Reference Numbers · Max >1 · Optional

   To specify identifying numbers.

6. 060 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. 070 · ITD · Terms of Sale/Deferred Terms of Sale · Max 5 · Optional

   To specify terms of sale.

8. 080 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

9. 090 · TXI · Tax Information · Max >1 · Optional

   To specify tax information.

10. N1 Loop Optional Repeat >1

    1. 100 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 110 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 120 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 130 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 140 · REF · Reference Numbers · Max 12 · Optional

       To specify identifying numbers.

    6. 150 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

Detail

1. HL Loop Mandatory Repeat >1

   1. 010 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments.

      Valid codes for HL03 to define levels for this transaction set are given below: 1 - Service/Billing Provider (Identifies the Company Providing the Service/Billing) 2 - Billing Arrangement (Identifies a Specific Billing Arrangement) 3 - Sub-billing Arrangement (Identifies a More Detailed Billing Arrangement) 4 - Group (Identifies a Group of Charges on the Bill) 5 - Category (Identifies the Subdivision of the Group) 6 - Subcategory (Identifies a Further Breakdown of the Category) 7 - Type (Identifies a Further Breakdown of the Subcategory) 8 - Charge Detail (Identifies the Lowest Level of Charges within a Billing Arrangement) 9 - Line Detail (Identifies the Supporting Detail Associated with the Charge or Group Level) They must be used in the (hierarchical) order in which they are listed; however, certain levels are optional and may be omitted. At least one occurrence each of the service/billing provider level and group level is required.

   2. LX Loop Optional Repeat >1

      1. 020 · LX · Assigned Number · Max 1 · Mandatory

         To reference a line number in a transaction set.

      2. 025 · VEH · Vehicle Information · Max 1 · Optional

         To provide descriptions that identify a specific vehicle

      3. 030 · SI · Service Characteristic Identification · Max 2 · Optional

         To specify service characteristic data

      4. 040 · PID · Product/Item Description · Max 200 · Optional

         To describe a product or process in coded or free-form format

      5. 045 · MEA · Measurements · Max 20 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      6. 050 · REF · Reference Numbers · Max >1 · Optional

         To specify identifying numbers.

      7. 060 · AMT · Monetary Amount · Max 5 · Optional

         To indicate the total monetary amount.

      8. 070 · DTM · Date/Time Reference · Max 4 · Optional

         To specify pertinent dates and times

      9. 080 · TXI · Tax Information · Max >1 · Optional

         To specify tax information.

      10. QTY Loop Optional Repeat 10

          1. 090 · QTY · Quantity · Max 1 · Mandatory

             To specify quantity information.

          2. 100 · SI · Service Characteristic Identification · Max 1 · Optional

             To specify service characteristic data

   3. N1 Loop Optional Repeat 1

      1. 110 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

         The service/billing provider level is defined by the N1 loop.

      2. 120 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 130 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 140 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 150 · REF · Reference Numbers · Max 2 · Optional

         To specify identifying numbers.

      6. 160 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

      7. 170 · TXI · Tax Information · Max >1 · Optional

         To specify tax information.

   4. ITA Loop Optional Repeat >1

      1. 180 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

         To specify allowances, charges or services

      2. 190 · DTM · Date/Time Reference · Max 1 · Optional

         To specify pertinent dates and times

      3. 200 · TXI · Tax Information · Max >1 · Optional

         To specify tax information.

   5. IT1 Loop Optional Repeat 999999

      1. 210 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

         To specify the basic and most frequently used line item data for the invoice and related transactions.

         The group level is defined by at least one occurrence of the IT1 loop which may only appear at the group level.

      2. 220 · SI · Service Characteristic Identification · Max 2 · Optional

         To specify service characteristic data

      3. 230 · PID · Product/Item Description · Max 200 · Optional

         To describe a product or process in coded or free-form format

      4. 235 · MEA · Measurements · Max 20 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      5. 240 · INC · Installment Information · Max 1 · Optional

         To specify installment billing arrangement

      6. 250 · TXI · Tax Information · Max >1 · Optional

         To specify tax information.

      7. 260 · REF · Reference Numbers · Max 1 · Optional

         To specify identifying numbers.

      8. 270 · DTM · Date/Time Reference · Max 10 · Optional

         To specify pertinent dates and times

      9. 280 · MSG · Message Text · Max >1 · Optional

         To provide a free form format that would allow the transmission of text information.

      10. 285 · AMT · Monetary Amount · Max 1 · Optional

          To indicate the total monetary amount.

      11. QTY Loop Optional Repeat >1

          1. 290 · QTY · Quantity · Max 1 · Mandatory

             To specify quantity information.

          2. 300 · SI · Service Characteristic Identification · Max 1 · Optional

             To specify service characteristic data

      12. ITA Loop Optional Repeat 10

          1. 310 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

             To specify allowances, charges or services

          2. 320 · DTM · Date/Time Reference · Max 1 · Optional

             To specify pertinent dates and times

          3. 330 · TXI · Tax Information · Max >1 · Optional

             To specify tax information.

      13. N1 Loop Optional Repeat >1

          1. 340 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name and code

          2. 350 · N2 · Additional Name Information · Max 2 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 360 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 370 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 380 · PER · Administrative Communications Contact · Max 3 · Optional

             To identify a person or office to whom administrative communications should be directed

   6. SLN Loop Optional Repeat >1

      1. 390 · SLN · Subline Item Detail · Max 1 · Mandatory

         To specify product subline detail item data

         The SLN loop may only appear at the charge detail level.

      2. 400 · SI · Service Characteristic Identification · Max 2 · Optional

         To specify service characteristic data

      3. 410 · PID · Product/Item Description · Max 200 · Optional

         To describe a product or process in coded or free-form format

      4. 415 · MEA · Measurements · Max 20 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      5. 420 · CUR · Currency · Max 1 · Optional

         To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      6. 430 · INC · Installment Information · Max 1 · Optional

         To specify installment billing arrangement

      7. 440 · ITA · Allowance, Charge or Service · Max 10 · Optional

         To specify allowances, charges or services

      8. 450 · TXI · Tax Information · Max >1 · Optional

         To specify tax information.

      9. 460 · REF · Reference Numbers · Max >1 · Optional

         To specify identifying numbers.

      10. 470 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

      11. 480 · DTM · Date/Time Reference · Max 10 · Optional

          To specify pertinent dates and times

      12. 490 · AMT · Monetary Amount · Max 10 · Optional

          To indicate the total monetary amount.

      13. 500 · MSG · Message Text · Max >1 · Optional

          To provide a free form format that would allow the transmission of text information.

      14. QTY Loop Optional Repeat >1

          1. 510 · QTY · Quantity · Max 1 · Mandatory

             To specify quantity information.

          2. 520 · SI · Service Characteristic Identification · Max 1 · Optional

             To specify service characteristic data

      15. N1 Loop Optional Repeat >1

          1. 530 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name and code

          2. 540 · N2 · Additional Name Information · Max 2 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 550 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 560 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 570 · REF · Reference Numbers · Max 2 · Optional

             To specify identifying numbers.

          6. 580 · PER · Administrative Communications Contact · Max 3 · Optional

             To identify a person or office to whom administrative communications should be directed

   7. TCD Loop Optional Repeat >1

      1. 590 · TCD · Itemized Call Detail · Max 1 · Mandatory

         To specify detail information for itemized calls

         The TCD loop may only appear at the line detail level.

      2. 600 · SI · Service Characteristic Identification · Max 2 · Optional

         To specify service characteristic data

      3. 610 · TXI · Tax Information · Max >1 · Optional

         To specify tax information.

      4. 615 · ITA · Allowance, Charge or Service · Max 5 · Optional

         To specify allowances, charges or services

      5. QTY Loop Optional Repeat >1

         1. 617 · QTY · Quantity · Max 1 · Mandatory

            To specify quantity information.

         2. 618 · SI · Service Characteristic Identification · Max 1 · Optional

            To specify service characteristic data

   8. USD Loop Optional Repeat >1

      1. 620 · USD · Usage Sensitive Detail · Max 1 · Mandatory

         To specify usage sensitive details which qualify for discounts or are subject to special rates

         The USD loop may only appear at the line detail level.

      2. 630 · ITA · Allowance, Charge or Service · Max 2 · Optional

         To specify allowances, charges or services

      3. 640 · TRF · Rating Factors · Max 18 · Optional

         To specify rating information used to calculate usage sensitive charges

      4. QTY Loop Optional Repeat >1

         1. 650 · QTY · Quantity · Max 1 · Mandatory

            To specify quantity information.

         2. 660 · SI · Service Characteristic Identification · Max 1 · Optional

            To specify service characteristic data

Summary

1. 010 · TDS · Total Monetary Value Summary · Max 1 · Mandatory

   To specify the total invoice discounts and amounts

2. ITA Loop Optional Repeat >1

   1. 020 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

      To specify allowances, charges or services

   2. 030 · DTM · Date/Time Reference · Max 1 · Optional

      To specify pertinent dates and times

3. BAL Loop Optional Repeat >1

   1. 040 · BAL · Balance Detail · Max 1 · Mandatory

      To identify the specific monetary balances associated with a particular account.

   2. 050 · DTM · Date/Time Reference · Max 1 · Optional

      To specify pertinent dates and times

4. N1 Loop Optional Repeat >1

   1. 060 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. BAL Loop Optional Repeat >1

      1. 070 · BAL · Balance Detail · Max 1 · Mandatory

         To identify the specific monetary balances associated with a particular account.

      2. 080 · DTM · Date/Time Reference · Max 1 · Optional

         To specify pertinent dates and times

   3. ITA Loop Optional Repeat >1

      1. 090 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

         To specify allowances, charges or services

      2. 100 · DTM · Date/Time Reference · Max 1 · Optional

         To specify pertinent dates and times

5. 110 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   The number of line items (CTT01) is the accumulation of the number of IT1 segments.

6. 120 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).