EDI 845 Price Authorization Acknowledgment/Status

Functional Group PA

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data content of the Price Authorization Acknowledgment/Status Transaction Set (845) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a vendor or manufacturer to transmit specific data relative to the status of or changes to outstanding price authorizations.

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Heading

Position

Segment

Name

Max use

0100Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
0200Beginning Segment for Price Authorization Acknowledgment/StatusMandatory->Max 1
To identify the beginning of a Price Authorization Acknowledgment/Status Transaction Set
0250CurrencyOptional->Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0300Note/Special InstructionOptional->Max 10
To transmit information in a free-form format, if necessary, for comment or special instruction
0400Reference InformationOptional->Max 12
To specify identifying information
0500Administrative Communications ContactOptional->Max 3
To identify a person or office to whom administrative communications should be directed
0600Date/Time ReferenceOptional->Max 10
To specify pertinent dates and times
N1 Loop Optional
Repeat 10000
1. 0700Party IdentificationMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 0800Additional Name InformationOptional->Max 2
  To specify additional names
3. 0900Party LocationOptional->Max 2
  To specify the location of the named party
4. 1000Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 1100Reference InformationOptional->Max 12
  To specify identifying information
6. 1200Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
7. 1300Date/Time ReferenceOptional->Max 10
  To specify pertinent dates and times

Detail

Position

Segment

Name

Max use

CON Loop Mandatory
Repeat 10000
1. 0100Contract Number DetailMandatory->Max 1
  To specify contract or reference number and status
2. 0200Reference InformationOptional->Max >1
  To specify identifying information
3. 0300Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
4. 0400Date/Time ReferenceOptional->Max 10
  To specify pertinent dates and times
5. 0450Restrictions/ConditionsOptional->Max 10
  To specify restrictions/conditions (such as shipping, ordering)
6. 0460Terms of Sale/Deferred Terms of SaleOptional->Max 2
  To specify terms of sale
7. N1 Loop Optional
  Repeat >1
  1. 0500Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
  2. 0600Additional Name InformationOptional->Max 2
    To specify additional names
  3. 0700Party LocationOptional->Max 2
    To specify the location of the named party
  4. 0800Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
  5. 0900Reference InformationOptional->Max 12
    To specify identifying information
  6. 1000Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed
  7. 1100Date/Time ReferenceOptional->Max 2
    To specify pertinent dates and times
  8. 1150Restrictions/ConditionsOptional->Max 25
    To specify restrictions/conditions (such as shipping, ordering)
8. PAD Loop Optional
  Repeat >1
  1. 1200Product Adjustment DetailMandatory->Max 1
    To specify the product transfer type, and/or line item number
  2. 1300Restrictions/ConditionsOptional->Max 10
    To specify restrictions/conditions (such as shipping, ordering)
  3. 1400Product/Item DescriptionOptional->Max 200
    To describe a product or process in coded or free-form format
  4. 1500MeasurementsOptional->Max 40
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  5. 1600Unit DetailOptional->Max 20
    To specify item unit data
  6. 1700Quantity InformationOptional->Max 5
    To specify quantity information
  7. 1800Monetary Amount InformationOptional->Max 5
    To indicate the total monetary amount
    The AMT segment is to be used only in cases where the amount cannot be computed from other detail.
  8. 1900CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  9. 2000Product Special ServicesOptional->Max 1
    To specify special conditions or services associated with the purchased product
  10. 2100Shipped/Received InformationOptional->Max 1
    To specify shipment and/or receipt information
  11. 2200Date/Time ReferenceOptional->Max 2
    To specify pertinent dates and times
  12. LIN Loop Optional
    Repeat 1
    2300Item IdentificationMandatory->Max 1
    To specify basic item identification data
    2350Maintenance TypeOptional->Max 1
    To identify the specific type of item maintenance
    2400Subline Item DetailOptional->Max 100
    To specify product subline detail item data
  13. N1 Loop Optional
    Repeat 10000
    2500Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
    2600Additional Name InformationOptional->Max 2
    To specify additional names
    2700Party LocationOptional->Max 2
    To specify the location of the named party
    2800Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    2900Date/Time ReferenceOptional->Max 10
    To specify pertinent dates and times
    3000Restrictions/ConditionsOptional->Max 25
    To specify restrictions/conditions (such as shipping, ordering)
  14. CTP Loop Optional
    Repeat >1
    3100Pricing InformationMandatory->Max 1
    To specify pricing information
    3200Date/Time ReferenceOptional->Max 10
    To specify pertinent dates and times
    3300Restrictions/ConditionsOptional->Max 25
    To specify restrictions/conditions (such as shipping, ordering)
    N1 Loop Optional
    Repeat 10000
    3400Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
    3500Additional Name InformationOptional->Max 2
    To specify additional names
    3600Party LocationOptional->Max 2
    To specify the location of the named party
    3700Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    3800Date/Time ReferenceOptional->Max 10
    To specify pertinent dates and times
    3900Restrictions/ConditionsOptional->Max 25
    To specify restrictions/conditions (such as shipping, ordering)

Summary

Position

Segment

Name

Max use

0100Transaction TotalsMandatory->Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of CON segments. If used, hash total (CTT02) is the sum of the quantities (QTY02) for each QTY segment.
0200Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)