EDI 845 Price Authorization Acknowledgment/Status

Functional Group PA

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data content of the Price Authorization Acknowledgment/Status Transaction Set (845) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a vendor or manufacturer to transmit specific data relative to the status of or changes to outstanding price authorizations.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BPA · Beginning Segment for Price Authorization Acknowledgment/Status · Max 1 · Mandatory

   To identify the beginning of a Price Authorization Acknowledgment/Status Transaction Set

3. 030 · NTE · Note/Special Instruction · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 040 · REF · Reference Identification · Max 12 · Optional

   To specify identifying information

5. 050 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

6. 060 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

7. N1 Loop Optional Repeat 10000

   1. 070 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 080 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 090 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 100 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 110 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   6. 120 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   7. 130 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

Detail

1. CON Loop Mandatory Repeat 10000

   1. 010 · CON · Contract Number Detail · Max 1 · Mandatory

      To specify contract or reference number and status

   2. 020 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   3. 030 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   4. 040 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   5. 045 · CTB · Restrictions/ Conditions · Max 10 · Optional

      To specify restrictions/conditions (such as shipping, ordering)

   6. 046 · ITD · Terms of Sale/Deferred Terms of Sale · Max 2 · Optional

      To specify terms of sale

   7. N1 Loop Optional Repeat 10000

      1. 050 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 060 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 070 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 080 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 090 · REF · Reference Identification · Max 12 · Optional

         To specify identifying information

      6. 100 · PER · Administrative Communications Contact · Max 3 · Optional

         To identify a person or office to whom administrative communications should be directed

      7. 110 · DTM · Date/Time Reference · Max 2 · Optional

         To specify pertinent dates and times

      8. 115 · CTB · Restrictions/ Conditions · Max 25 · Optional

         To specify restrictions/conditions (such as shipping, ordering)

   8. PAD Loop Optional Repeat >1

      1. 120 · PAD · Product Adjustment Detail · Max 1 · Mandatory

         To specify the product transfer type, and/or line item number

      2. 130 · CTB · Restrictions/ Conditions · Max 10 · Optional

         To specify restrictions/conditions (such as shipping, ordering)

      3. 140 · PID · Product/Item Description · Max 200 · Optional

         To describe a product or process in coded or free-form format

      4. 150 · MEA · Measurements · Max 40 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      5. 160 · UIT · Unit Detail · Max 20 · Optional

         To specify item unit data

      6. 170 · QTY · Quantity · Max 5 · Optional

         To specify quantity information

      7. 180 · AMT · Monetary Amount · Max 5 · Optional

         To indicate the total monetary amount

         The AMT segment is to be used only in cases where the amount cannot be computed from other detail.

      8. 190 · CUR · Currency · Max 1 · Optional

         To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      9. 200 · SSS · Special Services · Max 1 · Optional

         To specify special conditions or services associated with the purchased product

      10. 210 · SHP · Shipped/Received Information · Max 1 · Optional

          To specify shipment and/or receipt information

      11. 220 · DTM · Date/Time Reference · Max 2 · Optional

          To specify pertinent dates and times

      12. LIN Loop Optional Repeat 1

          1. 230 · LIN · Item Identification · Max 1 · Mandatory

             To specify basic item identification data

          2. 240 · SLN · Subline Item Detail · Max 100 · Optional

             To specify product subline detail item data

      13. N1 Loop Optional Repeat 10000

          1. 250 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name, and code

          2. 260 · N2 · Additional Name Information · Max 2 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 270 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 280 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 290 · DTM · Date/Time Reference · Max 10 · Optional

             To specify pertinent dates and times

          6. 300 · CTB · Restrictions/ Conditions · Max 25 · Optional

             To specify restrictions/conditions (such as shipping, ordering)

      14. CTP Loop Optional Repeat 25

          1. 310 · CTP · Pricing Information · Max 1 · Mandatory

             To specify pricing information

          2. 320 · DTM · Date/Time Reference · Max 10 · Optional

             To specify pertinent dates and times

          3. 330 · CTB · Restrictions/ Conditions · Max 25 · Optional

             To specify restrictions/conditions (such as shipping, ordering)

          4. N1 Loop Optional Repeat 10000

             1. 340 · N1 · Name · Max 1 · Mandatory

                To identify a party by type of organization, name, and code

             2. 350 · N2 · Additional Name Information · Max 2 · Optional

                To specify additional names or those longer than 35 characters in length

             3. 360 · N3 · Address Information · Max 2 · Optional

                To specify the location of the named party

             4. 370 · N4 · Geographic Location · Max 1 · Optional

                To specify the geographic place of the named party

             5. 380 · DTM · Date/Time Reference · Max 10 · Optional

                To specify pertinent dates and times

             6. 390 · CTB · Restrictions/ Conditions · Max 25 · Optional

                To specify restrictions/conditions (such as shipping, ordering)

Summary

1. 010 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

   Number of line items (CTT01) is the accumulation of the number of of CON segments. If used, hash total (CTT02) is the sum of the quantities (QTY02) for each QTY segment.

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)