EDI 839 Project Cost Reporting

Functional Group PK

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Project Cost Reporting Transaction Set (839) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides the transmission of cost and schedule information to support performance measurement (earned value), program management reporting, and contract funds status reporting. This transaction set will also support the Department of Defense (DoD), Department of Energy (DoE), NASA, and other government agency Cost/Schedule Control Systems Criteria (C/SCSC) and funds status reporting requirements. It is designed to serve the needs of government agencies, prime contractors, and their subcontractors.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BCS · Beginning Segment for Project Cost Reporting · Max 1 · Mandatory

   To indicate the beginning of the Project Cost Reporting Transaction Set and provide information identifying a program name, number, contract type, and security classification

3. 0300 · REF · Reference Identification · Max >1 · Optional

   To specify identifying information

4. 0400 · DLV · Deliverable Information · Max >1 · Optional

   To identify the product to be delivered or the service to be performed

5. 0500 · AMT · Monetary Amount · Max >1 · Optional

   To indicate the total monetary amount

6. 0600 · PCT · Percent Amounts · Max >1 · Optional

   To qualify percent amounts and supply percent amounts

7. 0700 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

8. N1 Loop Mandatory Repeat >1

   1. 0800 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      At least one iteration of the N1 loop is required to identify the contractor.

   2. 0900 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 1000 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 1100 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1200 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   6. 1300 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   7. 1400 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

Detail

1. CFT Loop Mandatory Repeat >1

   1. 0100 · CFT · Cost Reporting Format Type · Max 1 · Mandatory

      To identify the cost reporting type, type of units reported, and funds details for the Contract Funds Status Report (CFSR)

   2. 0200 · CAL · Calendar · Max >1 · Optional

      To identify the calendar and working shift details for the plan or schedule

   3. 0300 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   4. BSD Loop Optional Repeat >1

      1. 0400 · BSD · Breakdown Structure Description · Max 1 · Mandatory

         To define discrete line items within industry or government reports

      2. 0500 · REF · Reference Identification · Max >1 · Optional

         To specify identifying information

      3. 0600 · DTM · Date/Time Reference · Max >1 · Optional

         To specify pertinent dates and times

      4. 0700 · AMT · Monetary Amount · Max >1 · Optional

         To indicate the total monetary amount

      5. 0800 · QTY · Quantity · Max >1 · Optional

         To specify quantity information

      6. 0900 · PAM · Period Amount · Max >1 · Optional

         To indicate a quantity, and/or amount for an identified period

      7. 1000 · PCT · Percent Amounts · Max >1 · Optional

         To qualify percent amounts and supply percent amounts

      8. 1100 · RPA · Rate Amounts or Percents · Max >1 · Optional

         To identify rate amounts or percents for a specific cost or other line item

      9. 1150 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

      10. 1200 · MSG · Message Text · Max >1 · Optional

          To provide a free-form format that allows the transmission of text information

      11. CLI Loop Optional Repeat >1

          1. 1300 · CLI · Cost Line Item · Max 1 · Mandatory

             To identify the cost line items associated with a specific reporting structure reference (i.e., a work breakdown structure) or summary project level reference

          2. 1400 · REF · Reference Identification · Max >1 · Optional

             To specify identifying information

          3. 1500 · DTM · Date/Time Reference · Max >1 · Optional

             To specify pertinent dates and times

          4. 1600 · AMT · Monetary Amount · Max >1 · Optional

             To indicate the total monetary amount

          5. 1700 · QTY · Quantity · Max >1 · Optional

             To specify quantity information

          6. 1800 · PAM · Period Amount · Max >1 · Optional

             To indicate a quantity, and/or amount for an identified period

          7. 1900 · PCT · Percent Amounts · Max >1 · Optional

             To qualify percent amounts and supply percent amounts

          8. 2000 · RPA · Rate Amounts or Percents · Max >1 · Optional

             To identify rate amounts or percents for a specific cost or other line item

          9. 2050 · PER · Administrative Communications Contact · Max >1 · Optional

             To identify a person or office to whom administrative communications should be directed

2. 2100 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)