EDI 527 Material Due-In and Receipt

Functional Group MD

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Material Due-In and Receipt Transaction Set (527) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide advanced notification of scheduled material receipts, to report receipts, and to inquire about the status of receipt reporting. This transaction set may be used to convey a description of the material, receiving conditions and quantities, necessary contract information, and other logistics information. This transaction set is bi-directional between trading partners.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BR · Beginning Segment for Material Management · Max 1 · Mandatory

   To indicate the beginning of a material management transaction and transmit identifying numbers and dates

3. 0300 · G62 · Date/Time · Max 5 · Optional

   To specify pertinent dates and times

4. 0400 · NTE · Note/Special Instruction · Max 5 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

5. LM Loop Optional Repeat 50

   1. 0500 · LM · Code Source Information · Max 1 · Mandatory

      To transmit standard code list identification information

      The LM loop identifies logistics data common to the entire transaction set.

   2. 0600 · LQ · Industry Code · Max 100 · Mandatory

      Code to transmit standard industry codes

6. N1 Loop Mandatory Repeat 20

   1. 0700 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop identifies name and or address information common to the entire transaction set.

   2. 0800 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0900 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 1000 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1100 · G61 · Contact · Max 5 · Optional

      To identify a person or office to whom communications should be directed

Detail

1. LIN Loop Mandatory Repeat >1

   1. 0100 · LIN · Item Identification · Max 1 · Mandatory

      To specify basic item identification data

   2. 0200 · CS · Contract Summary · Max 1 · Optional

      To provide information about a contract

      The CS segment identifies data related to material obtained from procurement sources.

   3. 0300 · N9 · Reference Identification · Max 10 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

      The N9 segment identifies data related to material obtained from non-procurement sources.

   4. RCD Loop Mandatory Repeat >1

      1. 0400 · RCD · Receiving Conditions · Max 1 · Mandatory

         To report receiving conditions and specify contested quantities

      2. 0500 · G62 · Date/Time · Max 10 · Optional

         To specify pertinent dates and times

      3. 0600 · GF · Furnished Goods and Services · Max 1 · Optional

         To specify information related to furnished material, equipment, property, information, and services

      4. 0800 · DD · Demand Detail · Max 100 · Optional

         To describe the type of demand and the intended use of material

      5. 0900 · N9 · Reference Identification · Max 5 · Optional

         To transmit identifying information as specified by the Reference Identification Qualifier

         The N9 segment identifies shipment identification information.

      6. 1000 · AMT · Monetary Amount · Max 1 · Optional

         To indicate the total monetary amount

      7. 1100 · NTE · Note/Special Instruction · Max 5 · Optional

         To transmit information in a free-form format, if necessary, for comment or special instruction

      8. 1150 · G66 · Transportation Instructions · Max 5 · Optional

         To specify transportation instructions relating to the shipment

      9. LM Loop Optional Repeat 25

         1. 1200 · LM · Code Source Information · Max 1 · Mandatory

            To transmit standard code list identification information

            The LM loop identifies logistics data unique to each use of the RCD loop.

         2. 1300 · LQ · Industry Code · Max 100 · Mandatory

            Code to transmit standard industry codes

      10. CS Loop Optional Repeat >1

          1. 1400 · CS · Contract Summary · Max 1 · Mandatory

             To provide information about a contract

             The CS loop identifies contract summary, logistics, and packaging data unique to material received from a procurement source.

          2. 1500 · PO4 · Item Physical Details · Max 1 · Optional

             To specify the physical qualities, packaging, weights, and dimensions relating to the item

          3. 1600 · N9 · Reference Identification · Max 5 · Optional

             To transmit identifying information as specified by the Reference Identification Qualifier

          4. 1700 · G62 · Date/Time · Max 5 · Optional

             To specify pertinent dates and times

          5. 1800 · G69 · Line Item Detail - Description · Max 5 · Optional

             To describe an item in free-form format

          6. LM Loop Optional Repeat 25

             1. 1900 · LM · Code Source Information · Max 1 · Mandatory

                To transmit standard code list identification information

             2. 2000 · LQ · Industry Code · Max 100 · Mandatory

                Code to transmit standard industry codes

      11. N1 Loop Optional Repeat 25

          1. 2100 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name, and code

             The N1 loop identifies name and or address information unique to each use of the RCD loop.

          2. 2200 · N2 · Additional Name Information · Max 2 · Optional

             To specify additional names

          3. 2300 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 2400 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 2450 · G61 · Contact · Max 1 · Optional

             To identify a person or office to whom communications should be directed

      12. REF Loop Optional Repeat >1

          1. 2500 · REF · Reference Identification · Max 1 · Mandatory

             To specify identifying information

             The REF loop conveys serial number, lot number and inventory data.

          2. 2600 · G62 · Date/Time · Max 10 · Optional

             To specify pertinent dates and times

          3. 2700 · N9 · Reference Identification · Max >1 · Optional

             To transmit identifying information as specified by the Reference Identification Qualifier

          4. 2800 · N1 · Name · Max 1 · Optional

             To identify a party by type of organization, name, and code

          5. LM Loop Optional Repeat 50

             1. 2900 · LM · Code Source Information · Max 1 · Mandatory

                To transmit standard code list identification information

             2. 3000 · LQ · Industry Code · Max 100 · Mandatory

                Code to transmit standard industry codes

      13. QTY Loop Optional Repeat >1

          1. 3100 · QTY · Quantity · Max 1 · Mandatory

             To specify quantity information

             The QTY loop stratifies the RCD02 quantity based on unique logistic and receiving location data.

          2. 3200 · N1 · Name · Max 1 · Optional

             To identify a party by type of organization, name, and code

          3. LM Loop Optional Repeat 100

             1. 3300 · LM · Code Source Information · Max 1 · Mandatory

                To transmit standard code list identification information

             2. 3400 · LQ · Industry Code · Max 100 · Mandatory

                Code to transmit standard industry codes

      14. FA1 Loop Optional Repeat >1

          1. 3450 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

             To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

          2. 3460 · FA2 · Accounting Data · Max >1 · Mandatory

             To specify the detailed accounting data

2. 3500 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)