EDI 842 Nonconformance Report

Functional Group NC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Nonconformance Report Transaction Set (842) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report products and processes that do not fulfill specifications or requirements. The Nonconformance Report Transaction Set provides the ability for the sender to report the nonconformance at the level of detail that is required. It also provides the ability to report the specific nonconformances of a component/part while identifying the assembly as the product that is in nonconformance. The Nonconformance Report Transaction Set may be used to report, initiate, or request actions related to the nonconformance being reported. Financial and accounting information is provided for reporting purposes only. The Nonconformance Report Transaction Set has the capability to report the cause of the nonconformance and to state the proposed action to be followed to prevent a repetition of the problem.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BNR · Beginning Segment For Nonconformance Report · Max 1 · Mandatory

   To indicate the beginning of a Nonconformance Report Transaction Set

3. 0300 · REF · Reference Identification · Max >1 · Optional

   To specify identifying information

4. 0400 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

5. 0500 · PID · Product/Item Description · Max >1 · Optional

   To describe a product or process in coded or free-form format

6. MEA Loop Optional Repeat >1

   1. 0600 · MEA · Measurements · Max 1 · Mandatory

      To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   2. 0700 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

   3. 0800 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

7. PWK Loop Optional Repeat >1

   1. 0900 · PWK · Paperwork · Max 1 · Mandatory

      To identify the type or transmission or both of paperwork or supporting information

   2. 1000 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   3. 1100 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

8. N1 Loop Optional Repeat >1

   1. 1200 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 1300 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 1400 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 1500 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1600 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   6. 1700 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. HL Loop Mandatory Repeat >1

   1. 0100 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments

      The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1) item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number, and 6) component - serial number.

   2. 0200 · LIN · Item Identification · Max 1 · Optional

      To specify basic item identification data

   3. 0300 · PID · Product/Item Description · Max >1 · Optional

      To describe a product or process in coded or free-form format

   4. 0400 · PRS · Part Release Status · Max >1 · Optional

      To indicate the status of the part being ordered or forecast with respect to this material release or planning document

   5. 0500 · CID · Characteristic/Class ID · Max >1 · Optional

      To specify the general class or specific characteristic upon which test results are being reported or are to be taken

   6. 0600 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

   7. 0700 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   8. 0750 · CS · Contract Summary · Max 1 · Optional

      To provide information about a contract

   9. 0800 · QTY · Quantity · Max >1 · Optional

      To specify quantity information

   10. 0900 · TMD · Test Method · Max 1 · Optional

       To describe the nature of the test performed

   11. 1000 · PSD · Physical Sample Description · Max 1 · Optional

       To define the physical sample parameters associated with a test resulting in discrete measurements

   12. 1020 · PWK · Paperwork · Max >1 · Optional

       To identify the type or transmission or both of paperwork or supporting information

   13. LM Loop Optional Repeat >1

       1. 1040 · LM · Code Source Information · Max 1 · Mandatory

          To transmit standard code list identification information

       2. 1050 · LQ · Industry Code · Max >1 · Mandatory

          Code to transmit standard industry codes

   14. MEA Loop Optional Repeat >1

       1. 1100 · MEA · Measurements · Max 1 · Mandatory

          To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

       2. 1200 · DTM · Date/Time Reference · Max >1 · Optional

          To specify pertinent dates and times

       3. 1300 · REF · Reference Identification · Max >1 · Optional

          To specify identifying information

   15. FA1 Loop Optional Repeat >1

       1. 1350 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

          To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

       2. 1360 · FA2 · Accounting Data · Max >1 · Mandatory

          To specify the detailed accounting data

   16. SPS Loop Optional Repeat >1

       1. 1400 · SPS · Sampling Parameters for Summary Statistics · Max 1 · Mandatory

          To define the sampling parameters associated with summary statistics

       2. 1500 · REF · Reference Identification · Max >1 · Optional

          To specify identifying information

       3. 1600 · PSD · Physical Sample Description · Max 1 · Optional

          To define the physical sample parameters associated with a test resulting in discrete measurements

       4. MEA Loop Optional Repeat >1

          1. 1700 · MEA · Measurements · Max 1 · Mandatory

             To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

          2. 1800 · DTM · Date/Time Reference · Max >1 · Optional

             To specify pertinent dates and times

          3. 1900 · REF · Reference Identification · Max >1 · Optional

             To specify identifying information

       5. STA Loop Optional Repeat >1

          1. 2000 · STA · Statistics · Max 1 · Mandatory

             To provide summary statistics related to a specific collection of test result values

          2. 2100 · DTM · Date/Time Reference · Max >1 · Optional

             To specify pertinent dates and times

          3. 2200 · REF · Reference Identification · Max >1 · Optional

             To specify identifying information

   17. NCD Loop Optional Repeat >1

       1. 2300 · NCD · Nonconformance Description · Max 1 · Mandatory

          To describe the nonconformance condition

       2. 2400 · NTE · Note/Special Instruction · Max >1 · Optional

          To transmit information in a free-form format, if necessary, for comment or special instruction

       3. 2500 · DTM · Date/Time Reference · Max >1 · Optional

          To specify pertinent dates and times

       4. 2600 · REF · Reference Identification · Max >1 · Optional

          To specify identifying information

       5. 2700 · QTY · Quantity · Max >1 · Optional

          To specify quantity information

       6. 2730 · AMT · Monetary Amount · Max >1 · Optional

          To indicate the total monetary amount

       7. 2740 · MEA · Measurements · Max >1 · Optional

          To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

       8. 2750 · RC · Root Cause · Max >1 · Optional

          To specify the specific part responsible for a customer complaint in a request for service of a product and/or to describe the particular failure mechanism in a failing part or assembly

       9. EFI Loop Optional Repeat >1

          1. 2760 · EFI · Electronic Format Identification · Max 1 · Mandatory

             To provide basic information about the electronic format of the interchange data

          2. 2770 · BIN · Binary Data · Max 1 · Mandatory

             To transfer binary data in a single data segment and allow identification of the end of the data segment through a count; there is no identification of the internal structure of the binary data in this segment

       10. N1 Loop Optional Repeat >1

           1. 2800 · N1 · Name · Max 1 · Mandatory

              To identify a party by type of organization, name, and code

           2. 2900 · N2 · Additional Name Information · Max 2 · Optional

              To specify additional names

           3. 3000 · N3 · Address Information · Max 2 · Optional

              To specify the location of the named party

           4. 3100 · N4 · Geographic Location · Max 1 · Optional

              To specify the geographic place of the named party

           5. 3200 · REF · Reference Identification · Max >1 · Optional

              To specify identifying information

           6. 3300 · PER · Administrative Communications Contact · Max >1 · Optional

              To identify a person or office to whom administrative communications should be directed

       11. LM Loop Optional Repeat >1

           1. 3330 · LM · Code Source Information · Max 1 · Mandatory

              To transmit standard code list identification information

           2. 3340 · LQ · Industry Code · Max >1 · Mandatory

              Code to transmit standard industry codes

       12. NCA Loop Optional Repeat >1

           1. 3400 · NCA · Nonconformance Action · Max 1 · Mandatory

              To specify the action that is to be taken in response to a nonconformance condition

           2. 3500 · NTE · Note/Special Instruction · Max >1 · Optional

              To transmit information in a free-form format, if necessary, for comment or special instruction

           3. 3600 · DTM · Date/Time Reference · Max >1 · Optional

              To specify pertinent dates and times

           4. 3700 · REF · Reference Identification · Max >1 · Optional

              To specify identifying information

           5. PWK Loop Optional Repeat >1

              1. 3800 · PWK · Paperwork · Max 1 · Mandatory

                 To identify the type or transmission or both of paperwork or supporting information

              2. 3900 · REF · Reference Identification · Max >1 · Optional

                 To specify identifying information

              3. 4000 · DTM · Date/Time Reference · Max >1 · Optional

                 To specify pertinent dates and times

           6. N1 Loop Optional Repeat >1

              1. 4100 · N1 · Name · Max 1 · Mandatory

                 To identify a party by type of organization, name, and code

              2. 4200 · N2 · Additional Name Information · Max 2 · Optional

                 To specify additional names

              3. 4300 · N3 · Address Information · Max 2 · Optional

                 To specify the location of the named party

              4. 4400 · N4 · Geographic Location · Max 1 · Optional

                 To specify the geographic place of the named party

              5. 4500 · REF · Reference Identification · Max >1 · Optional

                 To specify identifying information

              6. 4600 · PER · Administrative Communications Contact · Max >1 · Optional

                 To identify a person or office to whom administrative communications should be directed

           7. LM Loop Optional Repeat >1

              1. 4640 · LM · Code Source Information · Max 1 · Mandatory

                 To transmit standard code list identification information

              2. 4650 · LQ · Industry Code · Max >1 · Mandatory

                 Code to transmit standard industry codes

       13. FA1 Loop Optional Repeat >1

           1. 4660 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

              To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

           2. 4670 · FA2 · Accounting Data · Max >1 · Mandatory

              To specify the detailed accounting data

2. 4700 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)