EDI 842 Nonconformance Report

Functional Group NC

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of the Nonconformance Report Transaction Set within the context of an Electronic Data Interchange environment. The purpose of this transaction set is to report products and processes that do not fulfill specifications or requirements. The Nonconformance Report Transaction Set provides the ability for the sender to report the nonconformance at the level of detail that is required. It also provides the ability to report the specific nonconformances of a component/part while identifying the assembly as the product that is in nonconformance. The Nonconformance Report Transaction Set may be used to report, initiate, or request actions related to the nonconformance being reported.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BNR · Beginning Segment For Nonconformance Report · Max 1 · Mandatory

   To indicate the beginning of a Nonconformance Report Transaction Set.

3. 030 · REF · Reference Numbers · Max >1 · Optional

   To specify identifying numbers.

4. 040 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

5. 050 · PID · Product/Item Description · Max >1 · Optional

   To describe a product or process in coded or free-form format

6. MEA Loop Optional Repeat >1

   1. 060 · MEA · Measurements · Max 1 · Mandatory

      To specify physical measurements, including dimensions, tolerances, weights and counts.

   2. 070 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

   3. 080 · REF · Reference Numbers · Max >1 · Optional

      To specify identifying numbers.

7. PWK Loop Optional Repeat >1

   1. 090 · PWK · Paperwork · Max 1 · Mandatory

      To specify the type and transmission of paperwork relating to a product, order or report.

   2. 100 · REF · Reference Numbers · Max >1 · Optional

      To specify identifying numbers.

   3. 110 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

8. N1 Loop Optional Repeat >1

   1. 120 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 130 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 140 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 150 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 160 · REF · Reference Numbers · Max 12 · Optional

      To specify identifying numbers.

   6. 170 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. HL Loop Mandatory Repeat >1

   1. 010 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments.

      The only HL levels allowable are item, component, and product characteristic.

   2. 020 · LIN · Item Identification · Max 1 · Optional

      To specify basic item identification data.

   3. 030 · PID · Product/Item Description · Max >1 · Optional

      To describe a product or process in coded or free-form format

   4. 040 · PRS · Part Release Status · Max >1 · Optional

      To indicate the status of the part being ordered or forecast with respect to this material release or planning document.

   5. 050 · CID · Characteristic/Class ID · Max >1 · Optional

      To specify the general class or specific characteristic on which test results are being reported.

   6. 060 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

   7. 070 · REF · Reference Numbers · Max >1 · Optional

      To specify identifying numbers.

   8. 080 · QTY · Quantity · Max >1 · Optional

      To specify quantity information.

   9. 090 · TMD · Test Method · Max 1 · Optional

      To describe the nature of the test performed.

   10. 100 · PSD · Physical Sample Description · Max 1 · Optional

       To define the physical sample parameters associated with a test resulting in discrete measurements.

   11. MEA Loop Optional Repeat >1

       1. 110 · MEA · Measurements · Max 1 · Mandatory

          To specify physical measurements, including dimensions, tolerances, weights and counts.

       2. 120 · DTM · Date/Time Reference · Max >1 · Optional

          To specify pertinent dates and times

       3. 130 · REF · Reference Numbers · Max >1 · Optional

          To specify identifying numbers.

   12. SPS Loop Optional Repeat >1

       1. 140 · SPS · Sampling Parameters for Summary Statistics · Max 1 · Mandatory

          To define the sampling parameters associated with summary statistics.

       2. 150 · REF · Reference Numbers · Max >1 · Optional

          To specify identifying numbers.

       3. 160 · PSD · Physical Sample Description · Max 1 · Optional

          To define the physical sample parameters associated with a test resulting in discrete measurements.

       4. MEA Loop Optional Repeat >1

          1. 170 · MEA · Measurements · Max 1 · Mandatory

             To specify physical measurements, including dimensions, tolerances, weights and counts.

          2. 180 · DTM · Date/Time Reference · Max >1 · Optional

             To specify pertinent dates and times

          3. 190 · REF · Reference Numbers · Max >1 · Optional

             To specify identifying numbers.

       5. STA Loop Optional Repeat >1

          1. 200 · STA · Statistics · Max 1 · Mandatory

             To provide summary statistics related to a specific collection of test result values.

          2. 210 · DTM · Date/Time Reference · Max >1 · Optional

             To specify pertinent dates and times

          3. 220 · REF · Reference Numbers · Max >1 · Optional

             To specify identifying numbers.

   13. NCD Loop Optional Repeat >1

       1. 230 · NCD · Nonconformance Description · Max 1 · Mandatory

          To describe the nonconformance condition.

       2. 240 · NTE · Note/Special Instruction · Max >1 · Optional

          To transmit information in a free-form format, if necessary, for comment or special instruction

       3. 250 · DTM · Date/Time Reference · Max >1 · Optional

          To specify pertinent dates and times

       4. 260 · REF · Reference Numbers · Max >1 · Optional

          To specify identifying numbers.

       5. 270 · QTY · Quantity · Max >1 · Optional

          To specify quantity information.

       6. N1 Loop Optional Repeat >1

          1. 280 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name and code

          2. 290 · N2 · Additional Name Information · Max 2 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 300 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 310 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 320 · REF · Reference Numbers · Max >1 · Optional

             To specify identifying numbers.

          6. 330 · PER · Administrative Communications Contact · Max >1 · Optional

             To identify a person or office to whom administrative communications should be directed

       7. NCA Loop Optional Repeat >1

          1. 340 · NCA · Nonconformance Action · Max 1 · Mandatory

             To specify the action that is to be taken in response to a nonconformance condition.

          2. 350 · NTE · Note/Special Instruction · Max >1 · Optional

             To transmit information in a free-form format, if necessary, for comment or special instruction

          3. 360 · DTM · Date/Time Reference · Max >1 · Optional

             To specify pertinent dates and times

          4. 370 · REF · Reference Numbers · Max >1 · Optional

             To specify identifying numbers.

          5. PWK Loop Optional Repeat >1

             1. 380 · PWK · Paperwork · Max 1 · Mandatory

                To specify the type and transmission of paperwork relating to a product, order or report.

             2. 390 · REF · Reference Numbers · Max >1 · Optional

                To specify identifying numbers.

             3. 400 · DTM · Date/Time Reference · Max >1 · Optional

                To specify pertinent dates and times

          6. N1 Loop Optional Repeat >1

             1. 410 · N1 · Name · Max 1 · Mandatory

                To identify a party by type of organization, name and code

             2. 420 · N2 · Additional Name Information · Max 2 · Optional

                To specify additional names or those longer than 35 characters in length

             3. 430 · N3 · Address Information · Max 2 · Optional

                To specify the location of the named party

             4. 440 · N4 · Geographic Location · Max 1 · Optional

                To specify the geographic place of the named party

             5. 450 · REF · Reference Numbers · Max >1 · Optional

                To specify identifying numbers.

             6. 460 · PER · Administrative Communications Contact · Max >1 · Optional

                To identify a person or office to whom administrative communications should be directed

2. 470 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).