EDI 511 Requisition

Functional Group RN

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Requisition Transaction Set (511) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to requisition needed material and equipment from a supply distribution system for immediate consumption or stockage against projected requirements. The originator can also use this transaction set to amend or terminate the original requisition. This transaction set may be used to convey a description and quantity of the required material, delivery and billing information, and other logistics information necessary to evaluate and meet the material needs of the originator. This transaction set is not used to establish a contractual relationship between trading partners, and may precede the use of a purchase order.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BR · Beginning Segment for Material Management · Max 1 · Mandatory

   To indicate the beginning of a material management transaction and transmit identifying numbers and dates

3. 0300 · G62 · Date/Time · Max 10 · Optional

   To specify pertinent dates and times

4. 0400 · NTE · Note/Special Instruction · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

5. LM Loop Optional Repeat 50

   1. 0500 · LM · Code Source Information · Max 1 · Mandatory

      To transmit standard code list identification information

      The LM loop identifies logistic data common to the entire transaction set.

   2. 0600 · LQ · Industry Code · Max 100 · Mandatory

      Code to transmit standard industry codes

6. N1 Loop Mandatory Repeat 20

   1. 0700 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop identifies name and or address information common to the entire transaction set.

   2. 0800 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0900 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 1000 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1100 · G61 · Contact · Max 5 · Optional

      To identify a person or office to whom communications should be directed

Detail

1. LX Loop Optional Repeat >1

   1. 0100 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. 0200 · N9 · Reference Identification · Max >1 · Mandatory

      To transmit identifying information as specified by the Reference Identification Qualifier

   3. 0300 · PO1 · Baseline Item Data · Max >1 · Optional

      To specify basic and most frequently used line item data

   4. 0500 · PWK · Paperwork · Max 1 · Optional

      To identify the type or transmission or both of paperwork or supporting information

   5. 0600 · DD · Demand Detail · Max 100 · Optional

      To describe the type of demand and the intended use of material

   6. 0700 · GF · Furnished Goods and Services · Max 1 · Optional

      To specify information related to furnished material, equipment, property, information, and services

   7. 0800 · G62 · Date/Time · Max 20 · Optional

      To specify pertinent dates and times

   8. 0900 · MAN · Marks and Numbers · Max 5 · Optional

      To indicate identifying marks and numbers for shipping containers

   9. 1000 · LIN · Item Identification · Max >1 · Optional

      To specify basic item identification data

   10. 1050 · MEA · Measurements · Max >1 · Optional

       To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   11. 1100 · G69 · Line Item Detail - Description · Max >1 · Optional

       To describe an item in free-form format

   12. 1200 · NTE · Note/Special Instruction · Max >1 · Optional

       To transmit information in a free-form format, if necessary, for comment or special instruction

   13. LM Loop Optional Repeat 50

       1. 1300 · LM · Code Source Information · Max 1 · Mandatory

          To transmit standard code list identification information

       2. 1400 · LQ · Industry Code · Max 100 · Mandatory

          Code to transmit standard industry codes

   14. QTY Loop Optional Repeat >1

       1. 1500 · QTY · Quantity · Max 1 · Mandatory

          To specify quantity information

          Each iteration of the QTY loop qualifies a portion of the total quantity ordered with particular logistics information codes.

       2. LM Loop Optional Repeat 50

          1. 1600 · LM · Code Source Information · Max 1 · Mandatory

             To transmit standard code list identification information

          2. 1700 · LQ · Industry Code · Max 100 · Mandatory

             Code to transmit standard industry codes

   15. N1 Loop Optional Repeat 100

       1. 1800 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

          The N1 loop identifies the name and address information unique to each use of the LX loop.

       2. 1900 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names

       3. 2000 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 2100 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 2150 · G61 · Contact · Max 5 · Optional

          To identify a person or office to whom communications should be directed

   16. REF Loop Optional Repeat >1

       1. 2200 · REF · Reference Identification · Max 1 · Mandatory

          To specify identifying information

          The REF loop conveys serial and lot number inventory data.

       2. 2300 · G62 · Date/Time · Max 10 · Optional

          To specify pertinent dates and times

       3. 2400 · N9 · Reference Identification · Max >1 · Optional

          To transmit identifying information as specified by the Reference Identification Qualifier

       4. 2500 · N1 · Name · Max 1 · Optional

          To identify a party by type of organization, name, and code

       5. 2600 · R4 · Port or Terminal · Max 1 · Optional

          Contractual or operational port or point relevant to the movement of the cargo

       6. LM Loop Optional Repeat 50

          1. 2700 · LM · Code Source Information · Max 1 · Mandatory

             To transmit standard code list identification information

          2. 2800 · LQ · Industry Code · Max 100 · Mandatory

             Code to transmit standard industry codes

   17. FA1 Loop Optional Repeat >1

       1. 2850 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

          To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

       2. 2860 · FA2 · Accounting Data · Max >1 · Mandatory

          To specify the detailed accounting data

2. 2900 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)