EDI 511 Requisition

Functional Group RN

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Requisition Transaction Set (511) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to requisition needed material and equipment from a supply distribution system for immediate consumption or stockage against projected requirements. The originator can also use this transaction set to inquire about the status of, amend, or terminate the original requisition. This transaction set may be used to convey a description and quantity of the required material, delivery and billing information, and other logistics information necessary to evaluate and meet the material needs of the originator. This transaction set is not used to establish a contractual relationship between trading partners, and may preceed the use of a purchase order.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BR · Beginning Segment for Material Management · Max 1 · Mandatory

   To indicate the beginning of a material management transaction and to transmit identifying numbers and dates

3. 030 · G62 · Date/Time · Max 10 · Optional

   To specify pertinent dates and times

4. 040 · NTE · Note/Special Instruction · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

5. LM Loop Optional Repeat 50

   1. 050 · LM · Code Source Information · Max 1 · Mandatory

      To transmit standard code list identification information

      The LM loop identifies logistic data common to the entire transaction set.

   2. 060 · LQ · Industry Code · Max 100 · Mandatory

      Code to transmit standard industry codes

6. N1 Loop Mandatory Repeat 20

   1. 070 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

      The N1 loop identifies name and or address information common to the entire transaction set.

   2. 080 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 090 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 100 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 110 · G61 · Contact · Max 5 · Optional

      To identify a person or office to whom communications should be directed

Detail

1. LX Loop Mandatory Repeat >1

   1. 005 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

   2. 010 · G62 · Date/Time · Max 1 · Mandatory

      To specify pertinent dates and times

      The G62 segment identifies the Requisition Control Date.

   3. PO1 Loop Mandatory Repeat >1

      1. 020 · PO1 · Baseline Item Data · Max 1 · Mandatory

         To specify basic and most frequently used line item data

      2. 030 · N9 · Reference Number · Max 10 · Optional

         To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      3. 040 · AT · Financial Accounting · Max 2 · Optional

         To transmit financial accounting data

      4. 050 · PWK · Paperwork · Max 1 · Optional

         To identify the type and transmission of paperwork or supporting information

      5. 060 · DD · Demand Detail · Max 100 · Optional

         To describe the type of demand and the intended use of material

      6. 070 · GF · Furnished Goods and Services · Max 1 · Optional

         To specify information related to furnished material, equipment, property, information, and services.

      7. 080 · G62 · Date/Time · Max 20 · Optional

         To specify pertinent dates and times

      8. 090 · MAN · Marks and Numbers · Max 5 · Optional

         To indicate identifying marks and numbers for shipping containers

      9. 100 · LIN · Item Identification · Max 1 · Optional

         To specify basic item identification data.

         If the LIN segment is used, do not use LIN01.

      10. 105 · MEA · Measurements · Max 5 · Optional

          To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      11. 110 · G69 · Line Item Detail - Description · Max 10 · Optional

          To describe an item in free-form format

      12. 120 · NTE · Note/Special Instruction · Max 10 · Optional

          To transmit information in a free-form format, if necessary, for comment or special instruction

      13. LM Loop Optional Repeat 50

          1. 130 · LM · Code Source Information · Max 1 · Mandatory

             To transmit standard code list identification information

             The LM loop identifies logistic management data unique to each use of the PO1 loop.

          2. 140 · LQ · Industry Code · Max 100 · Mandatory

             Code to transmit standard industry codes

      14. QTY Loop Optional Repeat >1

          1. 150 · QTY · Quantity · Max 1 · Mandatory

             To specify quantity information.

             Each iteration of the QTY loop qualifies a portion of the total quanity ordered with particular logistics information codes.

          2. LM Loop Optional Repeat 50

             1. 160 · LM · Code Source Information · Max 1 · Mandatory

                To transmit standard code list identification information

             2. 170 · LQ · Industry Code · Max 100 · Mandatory

                Code to transmit standard industry codes

      15. N1 Loop Optional Repeat 100

          1. 180 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name and code

             The N1 loop identifies the name and address information unique to each use of the PO1 loop.

          2. 190 · N2 · Additional Name Information · Max 2 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 200 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 210 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 215 · G61 · Contact · Max 5 · Optional

             To identify a person or office to whom communications should be directed

      16. REF Loop Optional Repeat >1

          1. 220 · REF · Reference Numbers · Max 1 · Mandatory

             To specify identifying numbers.

             The REF loop conveys serial and lot number inventory data or status information when the transaction set is a follow-up transaction.

          2. 230 · G62 · Date/Time · Max 10 · Optional

             To specify pertinent dates and times

          3. 240 · N9 · Reference Number · Max >1 · Optional

             To transmit identifying numbers and descriptive information as specified by the reference number qualifier

          4. 250 · N1 · Name · Max 1 · Optional

             To identify a party by type of organization, name and code

          5. 260 · R4 · Port · Max 1 · Optional

             Contractual or operational port or point relevant to the movement of the cargo.

             The R4 segment is used when the REF loop is used to provide any available status information in a follow-up transaction set.

          6. LM Loop Optional Repeat 50

             1. 270 · LM · Code Source Information · Max 1 · Mandatory

                To transmit standard code list identification information

             2. 280 · LQ · Industry Code · Max 100 · Mandatory

                Code to transmit standard industry codes

2. 290 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).