EDI 284 Commercial Vehicle Safety Reports

Functional Group IH

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Commercial Vehicle Safety Reports Transaction Set (284) for use within the context of an Electronic Data Interchange (EDI) environment. This bi-directional transaction set can be used by authorized parties to electronically request and send reports on information related to the safe operation of commercial road vehicles, such as inspection reports, safety and compliance review reports, and hazardous material incident reports.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. NM1 Loop Optional Repeat >1

   1. 0300 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

      To supply the full name of an individual or organizational entity

      The NM1 loop carries information about the party transmitting or receiving the report.

   2. 0400 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0500 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 0600 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0700 · N9 · Reference Identification · Max >1 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   6. 0800 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   7. 0900 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

Detail

1. HL Loop Mandatory Repeat >1

   1. 0100 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments

      The HL segment identifies the hierarchical relationship of commercial vehicle safety information carried by the transaction. A Report parent level is required for all reports. An Inspection Report may have child levels Event, Company, Shipment, Product Description, Component, Person, Transportation Equipment, Violation. A Compliance Review may have child levels Company, Fleet, Violation, Safety Factor, Safety Fitness, Support Document, Review History, Recommendation. Company may have Product Description child levels. A Hazardous Materials Incident may have child levels Event, Company, Shipment, Traffic Unit, Property. Event may have a Response child level. Shipment may have Product Description child levels. Traffic Unit may have child levels Person, Transportation Equipment. Person may have a Nature of Injury child level. Product Description may have Container child levels. An Accident Report may have child levels Event, Reference Location, Traffic Unit, Property. Traffic Unit may have child levels Transportation Equipment, Person, Shipment. Transportation Equipment may have child levels Action, Damage, Person. Person may have child levels Action, Nature of Injury. Shipment may have Product Description child levels.

   2. 0200 · PWK · Paperwork · Max 1 · Optional

      To identify the type or transmission or both of paperwork or supporting information

   3. 0300 · N9 · Reference Identification · Max >1 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   4. 0400 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

   5. 0500 · YNQ · Yes/No Question · Max >1 · Optional

      To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

      The YNQ provides responses to conditions relating to the entity specified in 2/0100.

   6. 0600 · TC2 · Commodity · Max 1 · Optional

      To identify a commodity or a group of commodities or a tariff page commodity

   7. 0700 · H1 · Hazardous Material · Max 1 · Optional

      To specify information relative to hazardous material

   8. 0800 · LH2 · Hazardous Classification Information · Max 1 · Optional

      To specify the hazardous notation and endorsement information

   9. 0900 · LH3 · Hazardous Material Shipping Name · Max 1 · Optional

      To specify the hazardous material shipping name and additional descriptive requirements

   10. 1000 · PO4 · Item Physical Details · Max 1 · Optional

       To specify the physical qualities, packaging, weights, and dimensions relating to the item

   11. 1100 · MAN · Marks and Numbers · Max >1 · Optional

       To indicate identifying marks and numbers for shipping containers

   12. LQ Loop Optional Repeat >1

       1. 1200 · LQ · Industry Code · Max 1 · Mandatory

          Code to transmit standard industry codes

          The LQ loop provides report data in coded form.

       2. 1300 · N9 · Reference Identification · Max >1 · Optional

          To transmit identifying information as specified by the Reference Identification Qualifier

       3. 1400 · YNQ · Yes/No Question · Max >1 · Optional

          To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

          The YNQ provides responses to conditions relating to the data specified in 2/1200.

       4. 1500 · MEA · Measurements · Max >1 · Optional

          To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

       5. 1600 · III · Information · Max >1 · Optional

          To report information

       6. 1700 · QTY · Quantity · Max 1 · Optional

          To specify quantity information

       7. 1800 · LOD · Location Description · Max 1 · Optional

          To provide a general description of the area where an entity is located

       8. 1900 · SRE · Test Scores · Max 1 · Optional

          To provide scores on tests that a student has taken

       9. 2000 · VEH · Vehicle Information · Max 1 · Optional

          To provide descriptions that identify a specific vehicle

       10. 2100 · DVI · Dynamic Vehicle Information · Max >1 · Optional

           To provide dynamic information pertaining to a vehicle

       11. AMT Loop Optional Repeat >1

           1. 2200 · AMT · Monetary Amount · Max 1 · Mandatory

              To indicate the total monetary amount

           2. 2300 · DTM · Date/Time Reference · Max >1 · Optional

              To specify pertinent dates and times

   13. NM1 Loop Optional Repeat >1

       1. 2400 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

          To supply the full name of an individual or organizational entity

          The NM1 loop identifies the entity reporting or receiving the data, the entities involved in the event, or the location of the event.

       2. 2500 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names

       3. 2600 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 2700 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 2800 · N9 · Reference Identification · Max >1 · Optional

          To transmit identifying information as specified by the Reference Identification Qualifier

       6. 2900 · PER · Administrative Communications Contact · Max >1 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 3000 · EMS · Employment Position · Max 1 · Optional

          To describe employment position

       8. 3100 · DMG · Demographic Information · Max >1 · Optional

          To supply demographic information

       9. 3200 · DMA · Additional Demographic Information · Max 1 · Optional

          To supply additional demographic identification

       10. 3300 · DTM · Date/Time Reference · Max >1 · Optional

           To specify pertinent dates and times

       11. 3400 · YNQ · Yes/No Question · Max >1 · Optional

           To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

           The YNQ provides responses to conditions relating to the entity specified in 2/2400.

       12. LIE Loop Optional Repeat >1

           1. 3500 · LIE · Individual or Event Location · Max 1 · Mandatory

              To provide an accurate description of where an individual was located or an event took place

           2. 3600 · MEA · Measurements · Max 1 · Optional

              To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   14. MTX Loop Optional Repeat >1

       1. 3700 · MTX · Text · Max 1 · Mandatory

          To specify textual data

       2. 3800 · REF · Reference Identification · Max >1 · Optional

          To specify identifying information

2. 3900 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)