EDI 265 Real Estate Title Insurance Services Order

Functional Group TO

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents for the Real Estate Title Insurance Services Order (265) Transaction Set for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a real estate agent, mortgage lender, or other real estate company to order, update, or cancel title services from a title insurance services company. This standard can also be used by the title services company to return title information to the party originating the order. This transaction set replaces the paper forms used to request services such as title searches and insurance, and replaces mortgage closing documents.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. N1 Loop Mandatory Repeat 5

   1. 0300 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop is used to name the party requesting information.

   2. 0400 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0500 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 0600 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0700 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   6. 0800 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. LX Loop Mandatory Repeat >1

   1. 0100 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. 0200 · REF · Reference Identification · Max 12 · Mandatory

      To specify identifying information

      The REF segment is used for the client's property reference number.

   3. 0300 · PDS · Property Description/Legal Description · Max 20 · Mandatory

      To provide specifics on property or legal description; this segment provides for a simple legal description such as lot, block and subdivision

      The PDS segment is used to supply property description detail. This may be a simple legal description of the property such as lot, block, and subdivision.

   4. 0400 · PDE · Property Metes and Bounds Description · Max >1 · Optional

      To describe real estate property by boundary lines with their terminal points and angles; this segment defines legal boundaries of real estate property

      The PDE segment provides for the transmission of a Property Metes and Bounds legal description. This type of description generally consists of several points of reference and a series of directions, angles, and distances.

   5. 0500 · NX1 · Property or Entity Identification · Max 1 · Optional

      To define the attributes of a property or an entity

   6. 0600 · NX2 · Location ID Component · Max 30 · Optional

      To define types and values of a geographic location

   7. 0700 · PRD · Mortgage Loan Product Description · Max 1 · Optional

      To describe terms of a mortgage product

   8. 0800 · LRQ · Mortgage Characteristics Requested · Max 1 · Optional

      To describe the characteristics of a mortgage requested by the applicant(s)

   9. 0900 · LN1 · Loan Specific Data · Max 1 · Optional

      To provide high-level information about a loan

   10. 1000 · MSG · Message Text · Max 100 · Optional

       To provide a free-form format that allows the transmission of text information

   11. IN1 Loop Optional Repeat >1

       1. 1100 · IN1 · Individual Identification · Max 1 · Mandatory

          To provide identification of an individual or entity

       2. 1200 · IN2 · Individual Name Structure Components · Max 30 · Optional

          To sequence individual name components for maximum specificity

       3. 1300 · DMG · Demographic Information · Max 1 · Optional

          To supply demographic information

       4. 1400 · FPT · Financial Participation · Max 1 · Optional

          Defines nature of participation in financial account

       5. N4 Loop Optional Repeat >1

          1. 1500 · N4 · Geographic Location · Max 1 · Mandatory

             To specify the geographic place of the named party

          2. 1600 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          3. 1700 · PER · Administrative Communications Contact · Max 4 · Optional

             To identify a person or office to whom administrative communications should be directed

   12. MCD Loop Optional Repeat >1

       1. 1800 · MCD · Mortgage Closing Data · Max 1 · Mandatory

          To provide details about loan settlement

       2. 1900 · AMT · Monetary Amount · Max 50 · Optional

          To indicate the total monetary amount

   13. N1 Loop Optional Repeat >1

       1. 2000 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

       2. 2100 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names

       3. 2200 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 2300 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 2400 · REF · Reference Identification · Max 12 · Optional

          To specify identifying information

       6. 2500 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 2600 · AMT · Monetary Amount · Max 2 · Optional

          To indicate the total monetary amount

   14. TIS Loop Optional Repeat >1

       1. 2700 · TIS · Title Insurance Services · Max 1 · Mandatory

          To provide the type, extent, and dates for title insurance service

       2. 2800 · AMT · Monetary Amount · Max 30 · Optional

          To indicate the total monetary amount

   15. PWK Loop Optional Repeat 5

       1. 2900 · PWK · Paperwork · Max 1 · Mandatory

          To identify the type or transmission or both of paperwork or supporting information

       2. 3000 · N1 · Name · Max 1 · Optional

          To identify a party by type of organization, name, and code

       3. 3100 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names

       4. 3200 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       5. 3300 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       6. 3400 · REF · Reference Identification · Max 12 · Optional

          To specify identifying information

       7. 3500 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

2. 3550 · LS · Loop Header · Max 1 · Optional

   To indicate that the next segment begins a loop

3. TIS Loop Optional Repeat >1

   1. 3600 · TIS · Title Insurance Services · Max 1 · Mandatory

      To provide the type, extent, and dates for title insurance service

   2. 3700 · AMT · Monetary Amount · Max 30 · Optional

      To indicate the total monetary amount

   3. 3800 · MSG · Message Text · Max 100 · Optional

      To provide a free-form format that allows the transmission of text information

4. 3850 · LE · Loop Trailer · Max 1 · Optional

   To indicate that the loop immediately preceding this segment is complete

5. 3900 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)