EDI 860 Purchase Order Change Request - Buyer Initiated

Functional Group PC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

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What is an EDI 860?

An EDI 860 Purchase Order Change Request - Buyer Initiated communicates a change from the buyer to the original EDI 850 Purchase Order. It contains information about changes in quantity to an item (POC Segment), changes in shipping/delivery dates (DTM Segment), or changes in delivery location (N1 Loop).

How is an EDI 860 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates

  3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  4. To specify identifying information

  5. To identify a person or office to whom administrative communications should be directed

  6. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

  7. To specify transportation instructions relating to shipment

  8. To specify pricing information

  9. To indicate a quantity, and/or amount for an identified period

  10. To specify general conditions or requirements of the sale

  11. SAC Loop Optional
    Repeat 25

    1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  12. To specify terms of sale

  13. To specify the exact type and terms of various discount information

  14. To specify installment billing arrangement

  15. To specify pertinent dates and times

  16. To specify basic item identification data

    If segment LIN is used, do not use LIN01.

  17. To specify service characteristic data

  18. To describe a product or process in coded or free-form format

  19. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

  20. To identify the type or transmission or both of paperwork or supporting information

  21. To describe marking, packaging, loading, and unloading requirements

  22. To specify the transportation details relative to commodity, weight, and quantity

  23. To specify the carrier and sequence of routing and provide transit time information

  24. To specify transportation details relating to the equipment used by the carrier

  25. To specify transportation special handling requirements, or hazardous materials information, or both

  26. To specify restrictions/conditions (such as shipping, ordering)

  27. To indicate identifying marks and numbers for shipping containers

  28. To identify the specific type of item maintenance

  29. To specify tax information

  30. To qualify percent amounts and supply percent amounts

  31. LDT Loop Optional
    Repeat >1

    1. To specify lead time for availability of products and services

    2. To specify quantity information

    3. To specify textual data

    4. To specify identifying information

  32. AMT Loop Optional
    Repeat >1

    1. To indicate the total monetary amount

    2. To specify identifying information

    3. To specify pertinent dates and times

    4. To qualify percent amounts and supply percent amounts

    5. FA1 Loop Optional
      Repeat >1

      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data

  33. N9 Loop Optional
    Repeat 1000

    1. To transmit identifying information as specified by the Reference Identification Qualifier

    2. To specify pertinent dates and times

    3. To specify textual data

    4. To identify the type or transmission or both of paperwork or supporting information

    5. To provide basic information about the electronic format of the interchange data

  34. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To sequence individual name components for maximum specificity

    4. To specify the location of the named party

    5. To specify the geographic place of the named party

    6. To define types and values of a geographic location

    7. To specify identifying information

    8. To identify a person or office to whom administrative communications should be directed

    9. To specify service characteristic data

    10. To specify transportation instructions relating to shipment

    11. To specify the transportation details relative to commodity, weight, and quantity

    12. To specify the carrier and sequence of routing and provide transit time information

    13. To specify transportation details relating to the equipment used by the carrier

    14. To specify transportation special handling requirements, or hazardous materials information, or both

    15. To describe marking, packaging, loading, and unloading requirements

  35. LM Loop Optional
    Repeat >1

    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

  36. SPI Loop Optional
    Repeat >1

    1. To provide a description of the included specification or technical data items

    2. To specify identifying information

    3. To specify pertinent dates and times

    4. To specify textual data

    5. N1 Loop Optional
      Repeat 20

      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom communications should be directed

      7. To specify textual data

    6. CB1 Loop Optional
      Repeat >1

      1. To specify contract and cost accounting standards data

      2. To specify identifying information

      3. To specify pertinent dates and times

      4. To specify lead time for availability of products and services

      5. To specify textual data

  37. ADV Loop Optional
    Repeat >1

    1. To convey advertising demographic information

    2. To specify pertinent dates and times

    3. To specify textual data

Detail

Position
Segment
Name
Max use
  1. POC Loop Optional
    Repeat >1

    1. To specify changes to a line item

    2. To specify basic item identification data

    3. To specify service characteristic data

    4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    5. To specify basic data about the contract or contract line item

    6. To specify additional item-related data involving variations in normal price/quantity structure

    7. To specify pricing information

    8. To indicate a quantity, and/or amount for an identified period

    9. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    10. PID Loop Optional
      Repeat 1000

      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    11. To identify the type or transmission or both of paperwork or supporting information

    12. To describe marking, packaging, loading, and unloading requirements

    13. To specify the physical qualities, packaging, weights, and dimensions relating to the item

    14. To specify identifying information

    15. To identify a person or office to whom administrative communications should be directed

    16. SAC Loop Optional
      Repeat 25

      1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    17. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    18. To specify general conditions or requirements of the sale

    19. To specify terms of sale

    20. To specify the exact type and terms of various discount information

    21. To specify installment billing arrangement

    22. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    23. To specify transportation instructions relating to shipment

    24. To specify destination and quantity detail

    25. To specify pertinent dates and times

    26. To specify the transportation details relative to commodity, weight, and quantity

    27. To specify the carrier and sequence of routing and provide transit time information

    28. To specify transportation details relating to the equipment used by the carrier

    29. To specify transportation special handling requirements, or hazardous materials information, or both

    30. To indicate identifying marks and numbers for shipping containers

    31. To qualify percent amounts and supply percent amounts

    32. To identify a commodity or a group of commodities or a tariff page commodity

    33. To specify restrictions/conditions (such as shipping, ordering)

    34. To specify tax information

    35. To provide a description of the included specification or technical data items

    36. To specify textual data

    37. QTY Loop Optional
      Repeat >1

      1. To specify quantity information

      2. To specify service characteristic data

    38. SCH Loop Optional
      Repeat 200

      1. To specify the data for scheduling a specific line-item

      2. To specify the transportation details relative to commodity, weight, and quantity

      3. To specify the carrier and sequence of routing and provide transit time information

      4. To specify transportation details relating to the equipment used by the carrier

      5. To specify transportation special handling requirements, or hazardous materials information, or both

    39. N9 Loop Optional
      Repeat 1000

      1. To transmit identifying information as specified by the Reference Identification Qualifier

      2. To specify pertinent dates and times

      3. To specify textual data

      4. To identify the type or transmission or both of paperwork or supporting information

      5. To provide basic information about the electronic format of the interchange data

    40. To indicate that the next segment begins a loop

    41. LDT Loop Optional
      Repeat >1

      1. To specify lead time for availability of products and services

      2. To specify quantity information

      3. To specify textual data

      4. To specify identifying information

      5. LM Loop Optional
        Repeat >1

        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

    42. To indicate that the loop immediately preceding this segment is complete

    43. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To sequence individual name components for maximum specificity

      4. To specify the location of the named party

      5. To specify the geographic place of the named party

      6. To specify quantity information

      7. To define types and values of a geographic location

      8. To specify identifying information

      9. To identify a person or office to whom administrative communications should be directed

      10. To specify service characteristic data

      11. To specify pertinent dates and times

      12. To specify transportation instructions relating to shipment

      13. To specify the data for scheduling a specific line-item

      14. To specify the transportation details relative to commodity, weight, and quantity

      15. To specify the carrier and sequence of routing and provide transit time information

      16. To specify transportation details relating to the equipment used by the carrier

      17. To specify transportation special handling requirements, or hazardous materials information, or both

      18. To describe marking, packaging, loading, and unloading requirements

      19. LDT Loop Optional
        Repeat >1

        1. To specify lead time for availability of products and services

        2. To indicate identifying marks and numbers for shipping containers

        3. To specify quantity information

        4. To specify textual data

        5. To specify identifying information

    44. SLN Loop Optional
      Repeat 1000

      1. To specify product subline detail item data

      2. To specify textual data

      3. To specify service characteristic data

      4. To describe a product or process in coded or free-form format

      5. To specify additional item-related data involving variations in normal price/quantity structure

      6. To identify a commodity or a group of commodities or a tariff page commodity

      7. SAC Loop Optional
        Repeat 10

        1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

        2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      8. To specify pertinent dates and times

      9. To specify pricing information

      10. To indicate a quantity, and/or amount for an identified period

      11. To specify the physical qualities, packaging, weights, and dimensions relating to the item

      12. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

      13. To convey advertising demographic information

      14. QTY Loop Optional
        Repeat >1

        1. To specify quantity information

        2. To specify service characteristic data

      15. N9 Loop Optional
        Repeat >1

        1. To transmit identifying information as specified by the Reference Identification Qualifier

        2. To specify pertinent dates and times

        3. To specify textual data

      16. N1 Loop Optional
        Repeat 10

        1. To identify a party by type of organization, name, and code

        2. To specify additional names

        3. To sequence individual name components for maximum specificity

        4. To specify the location of the named party

        5. To specify the geographic place of the named party

        6. To define types and values of a geographic location

        7. To specify identifying information

        8. To identify a person or office to whom administrative communications should be directed

        9. To specify service characteristic data

    45. AMT Loop Optional
      Repeat >1

      1. To indicate the total monetary amount

      2. To specify identifying information

      3. To qualify percent amounts and supply percent amounts

    46. LM Loop Optional
      Repeat >1

      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

Summary

Position
Segment
Name
Max use
  1. CTT Loop Optional
    Repeat 1

    1. To transmit a hash total for a specific element in the transaction set

      Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.

    2. To indicate the total monetary amount

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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