EDI 860 Purchase Order Change Request - Buyer Initiated

Functional Group PC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

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What is an EDI 860?

An EDI 860 Purchase Order Change Request - Buyer Initiated communicates a change from the buyer to the original EDI 850 Purchase Order. It contains information about changes in quantity to an item (POC Segment), changes in shipping/delivery dates (DTM Segment), or changes in delivery location (N1 Loop).

How is an EDI 860 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the purchase order change transaction set and transmit identifying numbers and dates.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify identifying numbers.

  6. To identify a person or office to whom administrative communications should be directed

  7. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

  8. To specify transportation instructions relating to shipment

  9. To specify pricing information

  10. To indicate a quantity and/or amount for an identified period

  11. To specify general conditions or requirements of the sale

  12. SAC Loop Optional
    Repeat 25

    1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  13. To specify terms of sale.

  14. To specify the exact type and terms of various discount information.

  15. To specify installment billing arrangement

  16. To specify pertinent dates and times

  17. To specify lead time for availability of products and services.

  18. To specify basic item identification data.

    If segment LIN is used, do not use LIN01.

  19. To specify service characteristic data

  20. To describe a product or process in coded or free-form format

  21. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

  22. To identify the type and transmission of paperwork or supporting information

  23. To describe marking, packaging, loading and unloading requirements.

  24. To specify the transportation details relative to commodity, weight and quantity.

  25. To specify the carrier, sequence of routing and to provide transit time information

  26. To specify transportation details relating to the equipment used by the carrier.

  27. To specify transportation special handling requirements or hazardous materials information or both

  28. To indicate identifying marks and numbers for shipping containers

  29. To identify the specific type of item maintenance.

  30. To specify tax information.

  31. AMT Loop Optional
    Repeat >1

    1. To indicate the total monetary amount.

    2. To transmit financial accounting data

    3. To specify identifying numbers.

  32. N9 Loop Optional
    Repeat 1000

    1. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    2. To provide a free form format that would allow the transmission of text information.

  33. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To define types and values for geographic location of real estate property

    6. To specify identifying numbers.

    7. To identify a person or office to whom administrative communications should be directed

    8. To specify transportation instructions relating to shipment

    9. To specify the transportation details relative to commodity, weight and quantity.

    10. To specify the carrier, sequence of routing and to provide transit time information

    11. To specify transportation details relating to the equipment used by the carrier.

    12. To specify transportation special handling requirements or hazardous materials information or both

    13. To describe marking, packaging, loading and unloading requirements.

  34. LM Loop Optional
    Repeat >1

    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

  35. SPI Loop Optional
    Repeat >1

    1. To provide a description of the included specification or technical data items.

    2. To specify identifying numbers.

    3. To specify pertinent dates and times

    4. To provide a free form format that would allow the transmission of text information.

    5. N1 Loop Optional
      Repeat 20

      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom communications should be directed

      7. To provide a free form format that would allow the transmission of text information.

    6. CB1 Loop Optional
      Repeat >1

      1. To specify contract and cost accounting standards data

      2. To specify identifying numbers.

      3. To specify pertinent dates and times

      4. To specify lead time for availability of products and services.

      5. To provide a free form format that would allow the transmission of text information.

Detail

Position
Segment
Name
Max use
  1. POC Loop Optional
    Repeat >1

    1. To specify changes to a line item

    2. To specify service characteristic data

    3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    4. To specify basic data about the contract or contract line item

    5. To specify additional item related data involving variations in normal price/quantity structure.

    6. To specify pricing information

    7. To indicate a quantity and/or amount for an identified period

    8. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    9. PID Loop Optional
      Repeat 1000

      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    10. To identify the type and transmission of paperwork or supporting information

    11. To describe marking, packaging, loading and unloading requirements.

    12. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    13. To specify identifying numbers.

    14. To identify a person or office to whom administrative communications should be directed

    15. SAC Loop Optional
      Repeat 25

      1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    16. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    17. To specify terms of sale.

    18. To specify the exact type and terms of various discount information.

    19. To specify installment billing arrangement

    20. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    21. To specify transportation instructions relating to shipment

    22. To specify destination and quantity detail.

    23. To specify pertinent dates and times

    24. To specify the transportation details relative to commodity, weight and quantity.

    25. To specify the carrier, sequence of routing and to provide transit time information

    26. To specify transportation details relating to the equipment used by the carrier.

    27. To specify transportation special handling requirements or hazardous materials information or both

    28. To indicate identifying marks and numbers for shipping containers

    29. To identify a commodity or a group of commodities or a tariff page commodity

    30. To specify tax information.

    31. To provide a description of the included specification or technical data items.

    32. To provide a free form format that would allow the transmission of text information.

    33. SCH Loop Optional
      Repeat 200

      1. To specify the data for scheduling a specific line item.

      2. To specify the transportation details relative to commodity, weight and quantity.

      3. To specify the carrier, sequence of routing and to provide transit time information

      4. To specify transportation details relating to the equipment used by the carrier.

      5. To specify transportation special handling requirements or hazardous materials information or both

    34. N9 Loop Optional
      Repeat 1000

      1. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      2. To provide a free form format that would allow the transmission of text information.

    35. To indicate that the next segment begins a loop

    36. LDT Loop Optional
      Repeat >1

      1. To specify lead time for availability of products and services.

      2. To specify quantity information.

      3. To provide a free form format that would allow the transmission of text information.

      4. To specify identifying numbers.

      5. LM Loop Optional
        Repeat >1

        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

    37. To indicate that the loop immediately preceding this segment is complete

    38. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To define types and values for geographic location of real estate property

      6. To specify identifying numbers.

      7. To identify a person or office to whom administrative communications should be directed

      8. To specify transportation instructions relating to shipment

      9. To specify the data for scheduling a specific line item.

      10. To specify the transportation details relative to commodity, weight and quantity.

      11. To specify the carrier, sequence of routing and to provide transit time information

      12. To specify transportation details relating to the equipment used by the carrier.

      13. To specify transportation special handling requirements or hazardous materials information or both

      14. To describe marking, packaging, loading and unloading requirements.

      15. LDT Loop Optional
        Repeat >1

        1. To specify lead time for availability of products and services.

        2. To indicate identifying marks and numbers for shipping containers

        3. To specify quantity information.

        4. To provide a free form format that would allow the transmission of text information.

        5. To specify identifying numbers.

    39. SLN Loop Optional
      Repeat 1000

      1. To specify product subline detail item data

      2. To specify service characteristic data

      3. To describe a product or process in coded or free-form format

      4. To specify additional item related data involving variations in normal price/quantity structure.

      5. To identify a commodity or a group of commodities or a tariff page commodity

      6. SAC Loop Optional
        Repeat 10

        1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

        2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      7. To specify pertinent dates and times

      8. To specify pricing information

      9. To indicate a quantity and/or amount for an identified period

      10. To specify the physical qualities, packaging, weights and dimensions relating to the item.

      11. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

      12. N1 Loop Optional
        Repeat 10

        1. To identify a party by type of organization, name and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To define types and values for geographic location of real estate property

        6. To specify identifying numbers.

        7. To identify a person or office to whom administrative communications should be directed

    40. AMT Loop Optional
      Repeat >1

      1. To indicate the total monetary amount.

      2. To specify identifying numbers.

    41. LM Loop Optional
      Repeat >1

      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

Summary

Position
Segment
Name
Max use

  1. To transmit a hash total for a specific element in the transaction set

    Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.

  2. To indicate the total monetary amount.

    When AMT is used, then one occurrence of AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

  3. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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