EDI 180 Return Merchandise Authorization and Notification

Functional Group AN

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Return Merchandise Authorization and Notification Transaction Set (180) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can provide for customary and established business and industry practice relative to the returning of merchandise to the vendor. This transaction set may satisfy request for returns, authorization or disposition of the return, notification of return, or notification of consumer return.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. 0300 · RDR · Return Disposition Reason · Max 1 · Optional

   To indicate the disposition of the item, the reason for return by the returnee, the response to the reason for return, and whether the item was used

4. 0400 · PRF · Purchase Order Reference · Max 1 · Optional

   To provide reference to a specific purchase order

5. 0500 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

6. 0600 · N9 · Reference Identification · Max 10 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

7. 0700 · PER · Administrative Communications Contact · Max 2 · Optional

   To identify a person or office to whom administrative communications should be directed

8. 0800 · SAC · Service, Promotion, Allowance, or Charge Information · Max 10 · Optional

   To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

9. 0850 · G38 · Claim Payment Information · Max 1 · Optional

   To indicate the payment amount and reason for disposal of unsalable product

10. 0900 · PKG · Marking, Packaging, Loading · Max 5 · Optional

    To describe marking, packaging, loading, and unloading requirements

11. 1000 · TD1 · Carrier Details (Quantity and Weight) · Max 10 · Optional

    To specify the transportation details relative to commodity, weight, and quantity

12. 1100 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 10 · Optional

    To specify the carrier and sequence of routing and provide transit time information

13. 1150 · NTE · Note/Special Instruction · Max 5 · Optional

    To transmit information in a free-form format, if necessary, for comment or special instruction

14. N1 Loop Optional Repeat 200

    1. 1200 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

    2. 1300 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names

    3. 1400 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 1500 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 1600 · PER · Administrative Communications Contact · Max 5 · Optional

       To identify a person or office to whom administrative communications should be directed

15. LM Loop Optional Repeat 10

    1. 1700 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 1800 · LQ · Industry Code · Max 100 · Mandatory

       Code to transmit standard industry codes

Detail

1. BLI Loop Optional Repeat >1

   1. 0100 · BLI · Baseline Item Data · Max 1 · Mandatory

      To specify basic item data: item identification, quantity, and price

      Quantity is specified either in the BLI segment (BLI03) or in the QTY segment.

   2. 0110 · N9 · Reference Identification · Max 20 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   3. 0200 · PID · Product/Item Description · Max 5 · Optional

      To describe a product or process in coded or free-form format

   4. 0300 · RDR · Return Disposition Reason · Max 1 · Optional

      To indicate the disposition of the item, the reason for return by the returnee, the response to the reason for return, and whether the item was used

   5. 0400 · SAC · Service, Promotion, Allowance, or Charge Information · Max 10 · Optional

      To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

   6. 0420 · AMT · Monetary Amount · Max >1 · Optional

      To indicate the total monetary amount

   7. 0440 · MEA · Measurements · Max >1 · Optional

      To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   8. 0460 · CRC · Conditions Indicator · Max >1 · Optional

      To supply information on conditions

   9. 0480 · NTE · Note/Special Instruction · Max >1 · Optional

      To transmit information in a free-form format, if necessary, for comment or special instruction

   10. 0500 · PRF · Purchase Order Reference · Max 1 · Optional

       To provide reference to a specific purchase order

   11. 0520 · DTM · Date/Time Reference · Max 15 · Optional

       To specify pertinent dates and times

   12. 0530 · DD · Demand Detail · Max 100 · Optional

       To describe the type of demand and the intended use of material

   13. 0540 · GF · Furnished Goods and Services · Max 1 · Optional

       To specify information related to furnished material, equipment, property, information, and services

   14. 0550 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 5 · Optional

       To specify the carrier and sequence of routing and provide transit time information

   15. 0560 · SDQ · Destination Quantity · Max 100 · Optional

       To specify destination and quantity detail

   16. LM Loop Optional Repeat 10

       1. 0570 · LM · Code Source Information · Max 1 · Mandatory

          To transmit standard code list identification information

       2. 0580 · LQ · Industry Code · Max 100 · Mandatory

          Code to transmit standard industry codes

   17. N1 Loop Optional Repeat 200

       1. 0600 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

       2. 0700 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names

       3. 0800 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 0900 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 1000 · PER · Administrative Communications Contact · Max 5 · Optional

          To identify a person or office to whom administrative communications should be directed

   18. QTY Loop Optional Repeat >1

       1. 1100 · QTY · Quantity · Max 1 · Mandatory

          To specify quantity information

       2. 1200 · AMT · Monetary Amount · Max 5 · Optional

          To indicate the total monetary amount

       3. 1300 · DTM · Date/Time Reference · Max 10 · Optional

          To specify pertinent dates and times

       4. 1400 · N1 · Name · Max 1 · Optional

          To identify a party by type of organization, name, and code

          The N1 segment is used to identify the location of the material specified in the QTY loop.

       5. LM Loop Optional Repeat 10

          1. 1500 · LM · Code Source Information · Max 1 · Mandatory

             To transmit standard code list identification information

          2. 1600 · LQ · Industry Code · Max 100 · Mandatory

             Code to transmit standard industry codes

       6. LX Loop Optional Repeat >1

          1. 1700 · LX · Assigned Number · Max 1 · Mandatory

             To reference a line number in a transaction set

             The LX loop conveys serial number, lot number and inventory data.

          2. 1800 · N9 · Reference Identification · Max >1 · Optional

             To transmit identifying information as specified by the Reference Identification Qualifier

          3. 1900 · DTM · Date/Time Reference · Max 10 · Optional

             To specify pertinent dates and times

          4. 2000 · N1 · Name · Max 1 · Optional

             To identify a party by type of organization, name, and code

             The N1 segment identifies the name of the manufacturer associated with the serial or lot number specified in the LX loop.

          5. LM Loop Optional Repeat 10

             1. 2100 · LM · Code Source Information · Max 1 · Mandatory

                To transmit standard code list identification information

             2. 2200 · LQ · Industry Code · Max 100 · Mandatory

                Code to transmit standard industry codes

   19. FA1 Loop Optional Repeat >1

       1. 2250 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

          To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

       2. 2260 · FA2 · Accounting Data · Max >1 · Mandatory

          To specify the detailed accounting data

2. 2300 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)