EDI 138 Testing Results Request and Report
Functional Group TT
X12F Finance Subcommittee
This Draft Standard for Trial Use contains the format and establishes the data contents of the Testing Results Request and Report Transaction Set (138) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used to request and receive the results of testing programs by educational institutions and employers. This information includes one test-taker's identification, test identification, testing conditions, scoring results, and test normalization analysis including national, regional, and local norms.
Heading
- 010Transaction Set HeaderMandatoryMax 1
To indicate the start of a transaction set and to assign a control number
- 020Beginning SegmentMandatoryMax 1
To indicate the beginning of a transaction set
- 030Educational Record PurposeMandatoryMax 1
To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent
- 040Reference IdentificationMandatoryMax 1
To specify identifying information
The REF segment indicates the test-taker's identification number. - N1 Loop MandatoryRepeat 2
- 050NameMandatoryMax 1
To identify a party by type of organization, name, and code
The N1 loop provides information about the sender and the intended receiver. - 060Address InformationOptionalMax 1
To specify the location of the named party
- 070Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 080Administrative Communications ContactOptionalMax 1
To identify a person or office to whom administrative communications should be directed
- 050NameMandatoryMax 1
Detail
- IN1 Loop MandatoryRepeat 10
- 010Individual IdentificationMandatoryMax 1
To provide identification of an individual or entity
The IN1 loop provides information about the test-taker and related individuals who may have requested the testing or, if the test-taker is a minor, have approved the administration of the test. - 020Individual Name Structure ComponentsMandatoryMax 10
To sequence individual name components for maximum specificity
- 030Reference IdentificationOptionalMax 5
To specify identifying information
- 040Demographic InformationOptionalMax 1
To supply demographic information
- 050Additional Individual Demographic InformationOptionalMax 1
To provide additional demographic information to the receiving school, institution, or agency to assist in identifying the particular student
- 060Language UseOptionalMax 5
To specify language, type of usage, and proficiency or fluency
- 070Address InformationOptionalMax 1
To specify the location of the named party
- 080Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 090Communication Contact InformationOptionalMax 5
To specify a communication contact number
- 100Request for InformationOptionalMax >1
To identify a question and a reply
The RQS segments contain responses to questions about such topics as family income, college preferences, and other supplemental information. The RQS segment identifies the question and the test-taker's response. - 110Statistical Category AnalysisOptionalMax >1
To specify statistical norms and related information associated with testing programs
The SCA segment describes demographic norms for the test-taker or other related individuals. - EMS Loop OptionalRepeat 10
- 120Employment PositionMandatoryMax 1
To describe employment position
The EMS loop provides employment information about the test-taker and related individuals. - 130NameOptionalMax 1
To identify a party by type of organization, name, and code
- 140Date or Time or PeriodOptionalMax 1
To specify any or all of a date, a time, or a time period
- 120Employment PositionMandatoryMax 1
- 010Individual IdentificationMandatoryMax 1
- TST Loop MandatoryRepeat >1
- 150Test Score RecordMandatoryMax 1
To provide information about national, regional, state, or local tests that a student has taken
The TST, DEG, SST, PCL and ATV loops provide information about the test-taker identified in the IN1 loop.The TST loop describes the test results being reported or requested. - SBT Loop OptionalRepeat >1
- 160SubtestMandatoryMax 1
To provide information about subtests that the student has taken
- 170Test ScoresOptionalMax 5
To provide scores on tests that a student has taken
- 180Message TextOptionalMax >1
To provide a free-form format that allows the transmission of text information
The MSG segment contains the text of the essay component of a test. - RAP Loop OptionalRepeat >1
- 190Requirement, Attribute, and ProficiencyMandatoryMax 1
To identify requirements, attributes, and proficiencies of students and/or courses
The RAP segment identifies a specific proficiency, licensing requirement, etc. which the test or test component meets. - 200Employment PositionOptionalMax 1
To describe employment position
The EMS describes a position the requirements for which the test or test component meets.
- 190Requirement, Attribute, and ProficiencyMandatoryMax 1
- SCA Loop OptionalRepeat >1
- 210Statistical Category AnalysisMandatoryMax 1
To specify statistical norms and related information associated with testing programs
The SCA loop provides statistical analysis and norms for the test or test components. - 220Field of StudyOptionalMax 1
To provide the receiving institution or agency with information about a course or field of study associated with an academic program
The FOS segment together with the SCA segment describe the predicted degree of success the test-taker might expect upon entering specific academic programs.
- 210Statistical Category AnalysisMandatoryMax 1
- N1 Loop OptionalRepeat 1
- 230NameMandatoryMax 1
To identify a party by type of organization, name, and code
The N1 loop describes the testing center or the place where the test or test component was administered. - 240Address InformationOptionalMax 1
To specify the location of the named party
- 250Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 260Administrative Communications ContactOptionalMax 1
To identify a person or office to whom administrative communications should be directed
- 230NameMandatoryMax 1
- 160SubtestMandatoryMax 1
- 150Test Score RecordMandatoryMax 1
- DEG Loop OptionalRepeat 5
- 270Degree RecordMandatoryMax 1
To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted
The DEG loop describes the test-taker's academic degree goals and field of study interests. - 280Field of StudyOptionalMax 5
To provide the receiving institution or agency with information about a course or field of study associated with an academic program
- 270Degree RecordMandatoryMax 1
- SST Loop OptionalRepeat 10
- 290Student Academic StatusMandatoryMax 1
To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation
The SST loop provides information about the high schools the student has or is attending, along with self-reported course work, credit hours, GPA, etc. - 300Entry and Exit InformationOptionalMax 1
To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution
- 310Academic SummaryOptionalMax 1
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
- 320Field of StudyOptionalMax >1
To provide the receiving institution or agency with information about a course or field of study associated with an academic program
The FOS segments provide information about high school course work or subjects the test-taker has taken. - N1 Loop OptionalRepeat 1
- 330NameMandatoryMax 1
To identify a party by type of organization, name, and code
The N1 segment identifies the high school. - 340Address InformationOptionalMax 1
To specify the location of the named party
- 350Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 330NameMandatoryMax 1
- 290Student Academic StatusMandatoryMax 1
- PCL Loop OptionalRepeat 25
- 360Previous CollegeMandatoryMax 1
To provide the receiving educational institution or agency with information concerning the student's previous postsecondary education experience
The PCL loop provides information about the test-taker's current or previous experiences at post-secondary institutions. - 370Address InformationOptionalMax 1
To specify the location of the named party
- 380Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 390Entry and Exit InformationOptionalMax 1
To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution
- 400Field of StudyOptionalMax >1
To provide the receiving institution or agency with information about a course or field of study associated with an academic program
The FOS segment provides information about the course work or subjects that the test-taker has taken at post-secondary institutions. - DEG Loop OptionalRepeat 10
- 410Degree RecordMandatoryMax 1
To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted
The DEG loop provides information about degrees, majors, minors, and fields of study which the test-taker has completed or pursued at post-secondary institutions. - 420Academic SummaryOptionalMax 1
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
- 430Field of StudyOptionalMax 30
To provide the receiving institution or agency with information about a course or field of study associated with an academic program
- 410Degree RecordMandatoryMax 1
- 360Previous CollegeMandatoryMax 1
- ATV Loop OptionalRepeat >1
- 440Student Activities and AwardsMandatoryMax 1
To identify the activities in which a student has been involved, awards and honors the student has received, significant achievements, including employment, or publications
The ATV loop describes the test-taker's activities, awards and accomplishments. - 450Employment PositionOptionalMax 1
To describe employment position
- 460Date or Time or PeriodOptionalMax 1
To specify any or all of a date, a time, or a time period
The DTP segment contains the date or range of dates that the test-taker participated in an activity.
- 440Student Activities and AwardsMandatoryMax 1
- 470Transaction Set TrailerMandatoryMax 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)