EDI 819 Operating Expense Statement

Functional Group IN

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Operating Expense Statement Transaction Set (819) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit periodic expense details from the operator of an asset to the various owners of that asset (e.g., the operation of a petroleum lease or property having multiple owners).

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BOS · Beginning Segment for the Operating Expense Statement · Max 1 · Mandatory

   To indicate the beginning of an operating expenses statement and transmit the identifying numbers and dates

3. 030 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

4. 035 · ITD · Terms of Sale/Deferred Terms of Sale · Max 5 · Optional

   To specify terms of sale

5. N1 Loop Optional Repeat 10

   1. 040 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 050 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 060 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 070 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 080 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   6. 085 · MSG · Message Text · Max 12 · Optional

      To provide a free-form format that allows the transmission of text information

   7. 090 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. JIL Loop Mandatory Repeat 10000

   1. 010 · JIL · Line Item Detail for the Operating Expense Statement · Max 1 · Mandatory

      To specify the service code or classification the expense will be charged to and provide the required expense data

   2. 020 · PID · Product/Item Description · Max >1 · Optional

      To describe a product or process in coded or free-form format

   3. 030 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   4. 035 · MSG · Message Text · Max 12 · Optional

      To provide a free-form format that allows the transmission of text information

   5. 036 · MEA · Measurements · Max 10 · Optional

      To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   6. 037 · ITA · Allowance, Charge or Service · Max 10 · Optional

      To specify allowances, charges, or services

   7. 038 · PSA · Partner Share Accounting · Max 1 · Optional

      To communicate the percentage share of the project that a particular owner has to pay

      If the PSA segment is sent in the JIL loop, the AMT02 amount is the sum of the quanitities in PSA04. If the PSA segment is not used in the JIL loop, AMT02 is the sum of the quantities in JIL03.

   8. JID Loop Optional Repeat 1000

      1. 040 · JID · Equipment Detail · Max 1 · Mandatory

         To specify equipment charged within a particular service code

      2. 050 · PID · Product/Item Description · Max >1 · Optional

         To describe a product or process in coded or free-form format

      3. 060 · DTM · Date/Time Reference · Max 10 · Optional

         To specify pertinent dates and times

      4. 070 · REF · Reference Identification · Max 12 · Optional

         To specify identifying information

      5. 075 · MSG · Message Text · Max 12 · Optional

         To provide a free-form format that allows the transmission of text information

      6. 085 · MEA · Measurements · Max 5 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

Summary

1. 010 · AMT · Monetary Amount · Max 1 · Mandatory

   To indicate the total monetary amount

   Amount (AMT02) is the sum of the JIL amounts (JIL03).

2. 015 · QTY · Quantity · Max 5 · Optional

   To specify quantity information

3. 018 · TDS · Total Monetary Value Summary · Max 1 · Optional

   To specify the total invoice discounts and amounts

4. PSA Loop Optional Repeat 1000

   1. 020 · PSA · Partner Share Accounting · Max 1 · Mandatory

      To communicate the percentage share of the project that a particular owner has to pay

   2. 030 · N1 · Name · Max 1 · Optional

      To identify a party by type of organization, name, and code

   3. 040 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   4. 050 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   5. 060 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   6. 065 · DTM · Date/Time Reference · Max 1 · Optional

      To specify pertinent dates and times

   7. 070 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   8. 080 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

5. 090 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

   Number of line items (CTT01) is the accumulation of the number of JIL segments. If used, hash total (CTT02) is the sum of the value of monetary amounts (JIL03) for each JIL segment.

6. 100 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)