EDI 836 Procurement Notices

Functional Group RQ

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Procurement Notices Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the buyer to notify the seller or other interested parties of the award or pending award of a contract which may contain some indefinite features, such as delivery schedule, location, and/or quantities. This transaction set can also be used for purchasing actions such as the notification of intent to award or actual award of a small business set-aside purchase, notification of being outside of the competitive range, notice of receipt of protest, notice of receipt of a late bid, notice of bid rejection, notice of the disposition of an unsolicited proposal, public notice of the abstract of bids, and the notification of the award of a requirements type contract.

Heading

1. 005 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 008 · BCO · Beginning Segment for Procurement Notices · Max 1 · Mandatory

   To indicate the beginning of the Procurement Notices Transaction Set and to transmit identifying numbers and dates.

3. 010 · ITD · Terms of Sale/Deferred Terms of Sale · Max 5 · Optional

   To specify terms of sale.

4. 012 · CTB · Restrictions/ Conditions · Max 5 · Optional

   To specify restrictions/conditions (such as shipping, ordering)

5. 014 · CTP · Pricing Information · Max 25 · Optional

   To specify pricing information

6. 016 · FOB · F.O.B. Related Instructions · Max 1 · Optional

   To specify transportation instructions relating to shipment

7. 018 · AMT · Monetary Amount · Max >1 · Optional

   To indicate the total monetary amount.

8. 020 · QTY · Quantity · Max >1 · Optional

   To specify quantity information.

9. 021 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

10. 022 · LDT · Lead Time · Max >1 · Optional

    To specify lead time for availability of products and services.

11. 023 · PWK · Paperwork · Max >1 · Optional

    To identify the type and transmission of paperwork or supporting information

12. 024 · MSG · Message Text · Max >1 · Optional

    To provide a free form format that would allow the transmission of text information.

13. N1 Loop Optional Repeat >1

    1. 025 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 026 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 027 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 028 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 029 · REF · Reference Numbers · Max >1 · Optional

       To specify identifying numbers.

    6. 030 · PER · Administrative Communications Contact · Max >1 · Optional

       To identify a person or office to whom administrative communications should be directed

    7. 031 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

14. LM Loop Optional Repeat >1

    1. 033 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 034 · LQ · Industry Code · Max >1 · Mandatory

       Code to transmit standard industry codes

15. PO1 Loop Optional Repeat >1

    1. 035 · PO1 · Baseline Item Data · Max 1 · Mandatory

       To specify basic and most frequently used line item data

    2. 040 · PO3 · Additional Item Detail · Max >1 · Optional

       To specify additional item related data involving variations in normal price/quantity structure.

    3. 050 · CTP · Pricing Information · Max >1 · Optional

       To specify pricing information

    4. 060 · PID · Product/Item Description · Max >1 · Optional

       To describe a product or process in coded or free-form format

    5. 070 · MEA · Measurements · Max >1 · Optional

       To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    6. 080 · PWK · Paperwork · Max >1 · Optional

       To identify the type and transmission of paperwork or supporting information

    7. 090 · REF · Reference Numbers · Max >1 · Optional

       To specify identifying numbers.

    8. 100 · PER · Administrative Communications Contact · Max >1 · Optional

       To identify a person or office to whom administrative communications should be directed

    9. 101 · ITD · Terms of Sale/Deferred Terms of Sale · Max 1 · Optional

       To specify terms of sale.

    10. 102 · DTM · Date/Time Reference · Max 10 · Optional

        To specify pertinent dates and times

    11. 103 · CTB · Restrictions/ Conditions · Max 1 · Optional

        To specify restrictions/conditions (such as shipping, ordering)

    12. 104 · QTY · Quantity · Max >1 · Optional

        To specify quantity information.

    13. 105 · AMT · Monetary Amount · Max >1 · Optional

        To indicate the total monetary amount.

    14. SLN Loop Optional Repeat >1

        1. 110 · SLN · Subline Item Detail · Max 1 · Mandatory

           To specify product subline detail item data

        2. 120 · PID · Product/Item Description · Max >1 · Optional

           To describe a product or process in coded or free-form format

    15. N1 Loop Optional Repeat >1

        1. 130 · N1 · Name · Max 1 · Mandatory

           To identify a party by type of organization, name and code

        2. 140 · N2 · Additional Name Information · Max 2 · Optional

           To specify additional names or those longer than 35 characters in length

        3. 150 · N3 · Address Information · Max 2 · Optional

           To specify the location of the named party

        4. 160 · N4 · Geographic Location · Max 1 · Optional

           To specify the geographic place of the named party

        5. 170 · REF · Reference Numbers · Max >1 · Optional

           To specify identifying numbers.

        6. 180 · PER · Administrative Communications Contact · Max >1 · Optional

           To identify a person or office to whom administrative communications should be directed

        7. 181 · FOB · F.O.B. Related Instructions · Max >1 · Optional

           To specify transportation instructions relating to shipment

        8. 182 · DTM · Date/Time Reference · Max >1 · Optional

           To specify pertinent dates and times

        9. 183 · LDT · Lead Time · Max >1 · Optional

           To specify lead time for availability of products and services.

        10. 184 · MSG · Message Text · Max >1 · Optional

            To provide a free form format that would allow the transmission of text information.

    16. LM Loop Optional Repeat >1

        1. 185 · LM · Code Source Information · Max 1 · Mandatory

           To transmit standard code list identification information

        2. 186 · LQ · Industry Code · Max >1 · Mandatory

           Code to transmit standard industry codes

16. 190 · SE · Transaction Set Trailer · Max 1 · Mandatory

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).