EDI 836 Contract Award

Functional Group RQ

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contract Award Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the buyer to notify the seller or other interested parties of the award of a contract which contains some indefinite features, such as delivery schedule, location, and/or quantities. This transaction set is intended to be the notification of the award of a requirements type of contract.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BCO · Beginning Segment For Contract Award · Max 1 · Mandatory

   To indicate the beginning of the Contract Award Transaction Set and to transmit identifying numbers and dates.

3. 021 · ITD · Terms of Sale/Deferred Terms of Sale · Max 5 · Optional

   To specify terms of sale.

4. 022 · CTB · Restrictions/ Conditions · Max 5 · Optional

   To specify restrictions/conditions (such as shipping, ordering)

5. 023 · CTP · Pricing Information · Max 25 · Optional

   To specify pricing information

6. 024 · FOB · F.O.B. Related Instructions · Max 1 · Optional

   To specify transportation instructions relating to shipment

7. N1 Loop Optional Repeat >1

   1. 025 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 026 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 027 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 028 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 029 · REF · Reference Numbers · Max >1 · Optional

      To specify identifying numbers.

   6. 030 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   7. 031 · FOB · F.O.B. Related Instructions · Max 1 · Optional

      To specify transportation instructions relating to shipment

8. PO1 Loop Mandatory Repeat >1

   1. 035 · PO1 · Baseline Item Data · Max 1 · Mandatory

      To specify basic and most frequently used line item data

   2. 040 · PO3 · Additional Item Detail · Max >1 · Optional

      To specify additional item related data involving variations in normal price/quantity structure.

   3. 050 · CTP · Pricing Information · Max >1 · Optional

      To specify pricing information

   4. 060 · PID · Product/Item Description · Max >1 · Optional

      To describe a product or process in coded or free-form format

   5. 070 · MEA · Measurements · Max >1 · Optional

      To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

   6. 080 · PWK · Paperwork · Max >1 · Optional

      To identify the type and transmission of paperwork or supporting information

   7. 090 · REF · Reference Numbers · Max >1 · Optional

      To specify identifying numbers.

   8. 100 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   9. 101 · ITD · Terms of Sale/Deferred Terms of Sale · Max 1 · Optional

      To specify terms of sale.

   10. 102 · DTM · Date/Time Reference · Max 10 · Optional

       To specify pertinent dates and times

   11. 103 · CTB · Restrictions/ Conditions · Max 1 · Optional

       To specify restrictions/conditions (such as shipping, ordering)

   12. SLN Loop Optional Repeat >1

       1. 110 · SLN · Subline Item Detail · Max 1 · Mandatory

          To specify product subline detail item data

       2. 120 · PID · Product/Item Description · Max >1 · Optional

          To describe a product or process in coded or free-form format

   13. N1 Loop Optional Repeat >1

       1. 130 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

       2. 140 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 150 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 160 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 170 · REF · Reference Numbers · Max >1 · Optional

          To specify identifying numbers.

       6. 180 · PER · Administrative Communications Contact · Max >1 · Optional

          To identify a person or office to whom administrative communications should be directed

9. 190 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).