REQOTE Request for quote

TBG1 Supply Chain

A message which provides potential buyers with the ability to solicit price, delivery schedule, and other conditions from potential sellers of goods or services.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Request for quote message is REQOTE. Note: Request for quote messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 REQOTE 0052 D 0054 20B 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment by which the sender must uniquely identify the request for quote by means of its type and number and when necessary it's function.

  3. A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date. Examples of the use of this DTM segment are: Date the request for quote was made, and the last date the quotation will be accepted. The Date/time/period segment within other segment groups should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PYT segment group.

  4. A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole request for quotation, if accepted. An example of the use of this segment is to specify that a documentary credit will be used.

  5. A segment indicating special conditions related to the total request for quotation owing to origin, customs preference, or other commercial factors.

  6. A segment providing a description common to all line items of the request for quotation.

  7. A segment to specify information to be supplied in the quotation.

  8. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the received to process this segment manually.

  9. Segment group 1
    Repeat 9999

    1. A segment identifying the reference by its number and where appropriate a line number.

    2. A segment specifying the date/time related to the reference.

  10. Segment group 2
    Repeat 1

    1. A segment giving adjustment details.

    2. A segment giving additional information on the adjustment.

  11. Segment group 3
    Repeat 5

    1. A segment specifying a tax type, category and rate, or exemption, relating to the whole order, e.g. Value Added Tax at the standard rate is applicable for all items.

    2. A segment specifying the amount for the identified tax/fee.

    3. A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country.

  12. Segment group 4
    Repeat 5

    1. A segment identifying the currencies required in the request for quotation. A rate of exchange may be given to convert a reference currency into a target currency.

    2. A segment specifying the date/time/period related to the rate of exchange.

  13. Segment group 5
    Repeat 10

    1. A segment identifying the payment terms and date/time basis.

    2. A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc.

    3. A segment specifying the discount, interest, penalty as well as instalment percentage.

    4. A segment specifying amounts related to payment discounts, penalties or instalments.

  14. Segment group 6
    Repeat 10

    1. A segment identifying the delivery terms to be used. e.g. UN INCOTERMS code could be used to specify the delivery terms.

    2. A segment identifying locations relevant to the delivery terms specified in the TOD segment.

  15. Segment group 7
    Repeat 10

    1. A segment to define information regarding equipment to be used in relation to the request for quotation, and if required, to indicate responsibility for supply of the equipment.

    2. A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order.

    3. A segment providing measurement information for the equipment.

    4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  16. Segment group 8
    Repeat 999

    1. A segment to enable industry or national requirements to be specified.

    2. A segment identifying the referenced document by its number and, where appropriate, a line number.

    3. A segment indicating the date/time details relating to the references.

    4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  17. Segment group 9
    Repeat 25

    1. A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

    2. A segment to specify the price type. The price used in the calculation of the line amount will be identified as one of the calculation prices.

    3. A segment to specify pertinent quantities relating to the pricing information.

    4. A segment specifying the date/time/period relevant to the pricing information.

    5. A segment to specify amounts relevant to the pricing information.

    6. A segment to identify the quantity or amount ranges to which the additional price information applies.

  18. Segment group 10
    Repeat 1

    1. A segment specifying requested limitations on quoted delivery.

    2. A segment specifying monetary amount limitations.

    3. A segment specifying the date/time/period related to the delivery limitation.

  19. Segment group 11
    Repeat 99

    1. A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the request for quotation. Identification of the seller and buyer parties is mandatory for a request for quotation. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

    2. A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

    3. A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. e.g. the buyer may provide a choice of financial institutions for direct debit purposes.

    4. Segment group 12
      Repeat 99

      1. A segment identifying the reference by its number and where appropriate a line number within a document.

      2. A segment specifying the date and/or time related to the reference.

    5. Segment group 13
      Repeat 5

      1. A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.

      2. A segment specifying the date and/or time of the document.

    6. Segment group 14
      Repeat 5

      1. A segment to identify a person or department, and their function, to whom communications should be directed.

      2. A segment to identify a communications type and number for the contact specified in the CTA segment.

  20. Segment group 15
    Repeat 10

    1. A segment specifying the mode, means and identification of the transport for the goods in the request for quotation. If required, the carrier's address should be indicated within the NAD Segment group.

      040 D5(040,030) If first, then all

    2. A segment to specify pertinent quantities relating to the transportation details TDT.

    3. Segment group 16
      Repeat 10

      1. A segment identifying locations relevant to the transport specified in the TDT segment, e.g. place of departure or border crossing point.

      2. A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

  21. Segment group 17
    Repeat 99

    1. A segment specifying the number and type of packages for the whole order, e.g. number and type of pallets.

    2. A segment specifying physical measurements of packages described in the PAC segment, e.g. package length, weight.

    3. Segment group 18
      Repeat 10

      1. A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

      2. A segment identifying the master label number.

      3. A segment specifying the dates relevant to the package markings.

      4. A segment identifying the number or ranges of numbers for use with the package markings.

  22. Segment group 19
    Repeat 10

    1. A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.

    2. A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    3. Segment group 20
      Repeat 10

      1. A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.

      2. A segment specifying the date/time/period details relating to the quantity and schedule used to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.

  23. Segment group 21
    Repeat 99

    1. A segment identifying the charge or allowance and, where necessary its calculation sequence.

    2. A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

    3. Segment group 22
      Repeat 1

      1. A segment identifying the type of quantity and the quantity related to the allowance or charge.

      2. A segment specifying, if required, the range to which the allowance or charge applies.

    4. Segment group 23
      Repeat 1

      1. A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

      2. A segment specifying, if required, a range for the application of the percentage.

    5. Segment group 24
      Repeat 2

      1. A segment identifying the monetary amount for the allowance or charge.

      2. A segment specifying, if required, a range for the application of the allowance/charge amount.

    6. Segment group 25
      Repeat 1

      1. A segment specifying the rate per unit and the basis for calculation.

      2. A segment specifying, if required, the range for the application of the allowance/charge rate.

    7. Segment group 26
      Repeat 5

      1. A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.

      2. A segment specifying the amount for the allowance or charge tax.

Detail

Position
Segment
Name
Max use
  1. Segment group 27
    Repeat 200000

    1. A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service requested for quotation. Other product identification numbers, e.g. Buyer product number, etc. can be specified within the following PIA segment.

    2. A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.

    3. A segment for describing the product or service being requested in the quotation as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

    4. A segment enabling the physical measurements of the item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form. e.g. thickness of plastic film, length, weight, etc.

    5. A segment identifying the product quantities e.g. quantity requested.

    6. A segment specifying the strength or yield of a product as a percentage, e.g. 80% to indicate the strength of an acid.

    7. A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors.

    8. A segment specifying date/time/period details relating to the line item only.

    9. A segment providing identity numbers to be applied to the goods being in the request for quotation.

    10. A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle.

    11. A segment identifying quantity variances.

    12. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    13. A segment to give payment conditions and payment means for individual requested items.

    14. A segment to indicate movement certificate requirements.

    15. Segment group 28
      Repeat 999

      1. A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

      2. A segment to specify common product characteristic by value in either coded form or in free format.

      3. A segment indicating characteristic value being physical measurement (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges.

    16. Segment group 29
      Repeat 100

      1. A segment to identify the cost of components of a quoted price, e.g. tooling cost, labour, and material cost, etc.

      2. A segment to specify quantities relating to the cost breakdown of the quoted prices.

      3. A segment for describing the product or services being quoted. This segment should be used to for products that can not identified by a product code or article number.

      4. A segment identifying currencies relevant to the monetary details. A rate of exchange may be given to convert the currency. Currency data is usually omitted in national applications but will be required for international transactions.

      5. A segment specifying the date/time/period relating to the rate of exchange.

    17. Segment group 30
      Repeat 1

      1. A segment giving adjustment details.

      2. A segment giving additional information on the adjustment.

    18. Segment group 31
      Repeat 99

      1. A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as one of the calculation prices.

      2. A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

      3. A segment to identify the ranges (quantity, amount, etc.) to which the additional price information applies.

      4. A segment to identify currencies required in the request for quotation message.

      5. A segment to identify the date/time/period information related to the price change. e.g. period of validity.

    19. Segment group 32
      Repeat 9999

      1. A segment identifying the reference by its number and where appropriate a line number within a document.

      2. A segment specifying the date/time related to the reference.

    20. Segment group 33
      Repeat 999

      1. A segment indicating the location to which part of the consignment is to be delivered.

      2. A segment specifying the quantity to be delivered to the identified location.

      3. A segment specifying the dates and/or times that the delivery should be made.

    21. Segment group 34
      Repeat 10

      1. A segment specifying a tax type, category and rate, or exemption, relating to the line item.

      2. A segment specifying the amount for the identified tax/fee.

      3. A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state tax.

    22. Segment group 35
      Repeat 5

      1. A segment identifying the delivery terms to be used.

      2. A segment identifying locations relevant to the delivery terms specified in the TOD segment.

    23. Segment group 36
      Repeat 10

      1. A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment, e.g. a container identification.

      2. A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item.

      3. A segment providing measurement information for the equipment.

      4. A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    24. Segment group 37
      Repeat 999

      1. A segment to enable industry or national requirements to be specified.

      2. A segment identifying the referenced document by its number and, where appropriate, a line number.

      3. A segment indicating the date/time details relating to the references.

      4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    25. Segment group 38
      Repeat 10

      1. A segment identifying the payment terms and date/time basis.

      2. A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc.

      3. A segment specifying the discount, interest, penalty as well as instalment percentage.

      4. A segment specifying amounts related to payment discounts, penalties or instalments.

    26. Segment group 39
      Repeat 99

      1. A segment specifying the number of packages and the physical type of packaging for the line item, e.g. pallet type.

      2. A segment specifying physical measurements of packages described in the PAC segment. e.g. cube or gross weight.

      3. A segment to specify maximum stack ability and number of articles in the package.

      4. A segment to give the effective date of the package.

      5. Segment group 40
        Repeat 5

        1. A segment identifying the packing instruction document.

        2. A segment specifying the date/time related to the referenced document.

      6. Segment group 41
        Repeat 10

        1. A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

        2. A segment identifying the master label number.

        3. A segment specifying the dates relevant to the package markings.

        4. A segment identifying the number or ranges of numbers for use with the package markings.

    27. Segment group 42
      Repeat 999

      1. A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the request for quotation. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

      2. A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

      3. Segment group 43
        Repeat 99

        1. A segment identifying the reference by its number and where appropriate a line number within a document.

        2. A segment specifying the date and/or time related to the reference.

      4. Segment group 44
        Repeat 5

        1. A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.

        2. A segment specifying the date and/or time of the document.

      5. Segment group 45
        Repeat 5

        1. A segment to identify a person or department, and their function, to whom communications should be directed.

        2. A segment to identify a communications type and number for the contact specified in the CTA segment.

    28. Segment group 46
      Repeat 99

      1. A segment identifying the charge or allowance and, where necessary its calculation sequence.

      2. A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

      3. Segment group 47
        Repeat 1

        1. A segment identifying the type of quantity and the quantity related to the allowance or charge.

        2. A segment specifying, if required, the range to which the allowance or charge applies.

      4. Segment group 48
        Repeat 1

        1. A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

        2. A segment specifying, if required, a range for the application of the percentage.

      5. Segment group 49
        Repeat 2

        1. A segment identifying the monetary amount for the allowance or charge.

        2. A segment specifying, if required, a range for the application of the allowance/charge amount.

      6. Segment group 50
        Repeat 1

        1. A segment specifying the rate per unit and the basis for calculation.

        2. A segment specifying, if required, the range for the application of the allowance/charge rate.

      7. Segment group 51
        Repeat 5

        1. A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.

        2. A segment specifying the amount for the allowance or charge tax.

    29. Segment group 52
      Repeat 10

      1. A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section.

        040 D5(040,030) If first, then all

      2. A segment to specify quantities relevant to transportation, e.g. delivery quantity.

      3. Segment group 53
        Repeat 10

        1. A segment identifying locations relevant to the transport specified in the TDT segment.

        2. A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

    30. Segment group 54
      Repeat 100

      1. A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.

      2. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

      3. Segment group 55
        Repeat 10

        1. A segment to specify quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.

        2. A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.

Summary

Position
Segment
Name
Max use

  1. A service segment placed before the first user data segment in the summary section to indicate the end of that section.

  2. A segment giving the total amounts for the whole message.

  3. A segment by which control totals may be provided by the sender for checking by the receiver.

  4. Segment group 56
    Repeat 10

    1. A segment identifying the charge or allowance type to be summarized.

    2. A segment specifying the summary amount for the allowance or charge.

    3. A segment indicating that allowance or charge specified is subject to special conditions owing to the origin, customs preference or commercial factors.

  5. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

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