RETINS Instruction for returns

TBG1 Supply Chain

A message by which a party informs another party whether and how goods shall be returned.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Instruction for returns message is RETINS. Note: Instruction for returns messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RETINS 0052 D 0054 16A 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment by which the sender must uniquely identify the Instruction for Returns.

  3. A segment specifying the dates, and when relevant, the times related to the whole message, e.g. pick up date, message date. The segment must be specified at least once to specify the message date as allocated by the sender.

  4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  5. A segment to specify currencies and relevant details for the rate of exchange.

  6. Segment group 1
    Repeat 9

    1. A segment by which the sender of the message indicates to the receiver what type of document or message will accompany or follow (e.g. credit note) the instruction for returns message.

    2. A segment specifying the date and where necessary the time related to the current document. This may be used to indicate required document receipt dates, times, or periods.

  7. Segment group 2
    Repeat 9

    1. A segment for providing references related to the whole instruction for returns message.

    2. A segment specifying the date and where necessary the time of the reference.

  8. Segment group 3
    Repeat 9

    1. A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party identification should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded identification is required.

    2. A segment to allow the identification of locations related to the current party, e.g. the location of the goods for returns.

    3. Segment group 4
      Repeat 9

      1. A segment for the inclusion of any references related to the current party.

      2. A segment specifying the date and where necessary the time of the reference.

    4. Segment group 5
      Repeat 9

      1. A segment to identify a person or department and their function, to whom communications should be directed.

      2. A segment specifying the communication channel and number for the specified contact.

  9. Segment group 6
    Repeat 99

    1. A segment to enable return states to be specified.

    2. A segment to enable return instructions to be specified.

    3. A segment specifying the date and or time related to the return state.

    4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    5. Segment group 7
      Repeat 9

      1. A segment for the inclusion of any references related to the conditions.

      2. A segment specifying the date and where necessary the time of the reference.

  10. Segment group 8
    Repeat 9

    1. A segment identifying the delivery terms used, e.g. INCOTERMS, a code could be used to specify the delivery terms.

    2. A segment identifying locations relevant to the delivery terms.

  11. Segment group 9
    Repeat 9

    1. A segment specifying the mode, means and identification of the transport for the goods on which instructions for returns are being provided.

      040 D5(040,030) If first, then all

    2. A segment identifying locations relevant to the transport details.

    3. A segment identifying any dates associated with the transport details.

  12. Segment group 10
    Repeat 9

    1. A segment to specify equipment, equipment size and type used in the transport.

    2. A segment to specify measurements associated with the equipment, such as size.

    3. A segment to specify processable supplementary information associated with the equipment.

Detail

Position
Segment
Name
Max use
  1. Segment group 11
    Repeat 9999

    1. A segment identifying a line item by the line item number and configuration level, and additionally, identifying the product for return. Other product identification numbers, e.g. supplier product number etc., can be specified within the following PIA segment.

    2. A segment providing additional identification to the product specified in the LIN segment (e.g. Harmonized System number).

    3. A segment for describing the current line item as well as product characteristic. This segment should be used for products that cannot be fully identified by an article number.

    4. A segment enabling the physical measurements of the current item to be specified where this is required for full identification of the product.

    5. A segment specifying date and or time, or period details relating to the current line item only, e.g. collection date.

    6. A segment identifying the product quantities, e.g. return quantity.

    7. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    8. A segment to allow the further identification of locations related to the current line item.

    9. A segment specifying any monetary amounts relating to the product, e.g. credit note amount.

    10. Segment group 12
      Repeat 9

      1. A segment by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the return (e.g. credit note) for the current line item.

      2. A segment specifying the date and where necessary the time related to the document. This may be used to indicate required document receipt dates, times, or periods.

    11. Segment group 13
      Repeat 9

      1. A segment for the inclusion of any references related to the current line item.

      2. A segment specifying the date and where necessary the time of the reference.

    12. Segment group 14
      Repeat 9

      1. A segment to indicate the class of dangerous goods.

      2. A segment to specify quantity of the given dangerous goods.

      3. A segment to describe dangerous goods.

    13. Segment group 15
      Repeat 9

      1. A segment providing information on required handling and notification of hazardous materials relevant to the current line item only.

      2. A segment with free text information relevant to the handling instructions, in coded or clear form, used when additional handling information is needed. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    14. Segment group 16
      Repeat 9

      1. A segment specifying the number and type of the packages/physical units and the physical type of packaging for the current line item.

      2. Segment group 17
        Repeat 9

        1. A segment specifying markings and or labels used on the package described in the PAC segment.

        2. A segment for specifying date and or time, or period related to the package.

        3. A segment providing the identity numbers related to the current package.

    15. Segment group 18
      Repeat 99

      1. A segment to enable return states to be specified.

      2. A segment to enable return instructions to be specified.

      3. A segment specifying the date and or time related to the return state.

      4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

      5. Segment group 19
        Repeat 9

        1. A segment for the inclusion of any references related to the conditions.

        2. A segment specifying the date and where necessary the time of the reference.

    16. Segment group 20
      Repeat 9

      1. A segment specifying the mode, means and identification of the transport for the current line item.

        040 D5(040,030) If first, then all

      2. A segment identifying locations relevant to the transport, e.g. place of collection.

      3. A segment identifying any dates associated with the transport details.

    17. Segment group 21
      Repeat 9

      1. A segment to specify equipment, equipment size and type used in the transport.

      2. A segment to specify measurements, other than dimensions, associated with the equipment, such as weight.

      3. A segment to specify processable supplementary information associated with the equipment.

Summary

Position
Segment
Name
Max use

  1. A segment by which control totals may be provided by the sender for checking by the receiver.

  2. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

    1. 0062, the value shall be identical to the value in 0062 in the
    corresponding UNH segment.
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