INVOIC Invoice

D2 Purchasing (SWG)

A message claiming payment for goods or services supplied under conditions agreed between the seller and the buyer.

The United Nations Standard Invoice Message, with correct data qualification, serves also as the specification for Debit Note and Credit Note messages. Throughout this document, the reference to 'Invoice' may be interpreted as conveying the wider meaning of 'Invoice/Credit Note/Debit Note'.

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Header

Position
Segment
Name
Max use

  1. To head, identify and specify a message.

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. To indicate the type and function of a message and to transmit the identifying number.

  3. To specify date, and/or time, or period.

  4. To specify the instructions for payment.

  5. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

  6. To describe an item in either an industry or free format.

  7. To provide free form or coded text information.

  8. To identify a place or a location and/or related locations.

  9. To identify processing information.

  10. To identify dangerous goods.

  11. To specify a related set of identification numbers.

  12. Segment group 1
    Repeat 99999

    1. To specify a reference.

    2. To specify date, and/or time, or period.

    3. To specify a related set of identification numbers.

    4. To identify a place or a location and/or related locations.

    5. To specify physical measurements, including dimension tolerances, weights and counts.

    6. To specify a pertinent quantity.

    7. To provide free form or coded text information.

    8. To specify a monetary amount.

    9. To specify rate information.

  13. Segment group 2
    Repeat 99

    1. To specify the name/address and their related function, either by C082 only and/or unstructured by C058 or structured by C080 thru 3207.

    2. To identify a place or a location and/or related locations.

    3. To identify an account and a related financial institution.

    4. To specify a monetary amount.

    5. Segment group 3
      Repeat 9999

      1. To specify a reference.

      2. To specify date, and/or time, or period.

    6. Segment group 4
      Repeat 5

      1. To identify documents and details directly related to it.

      2. To specify date, and/or time, or period.

    7. Segment group 5
      Repeat 5

      1. To identify a person or a department to whom communication should be directed.

      2. To identify a communication number of a department or a person to whom communication should be directed.

  14. Segment group 6
    Repeat 5

    1. To specify relevant duty/tax/fee information.

    2. To specify a monetary amount.

    3. To identify a place or a location and/or related locations.

  15. Segment group 7
    Repeat 99

    1. To specify currencies used in the transaction and relevant details for the rate of exchange.

    2. To specify date, and/or time, or period.

  16. Segment group 8
    Repeat 10

    1. To specify the terms of payment.

    2. To specify date, and/or time, or period.

    3. To specify percentage information.

    4. To specify a monetary amount.

    5. To specify the instructions for payment.

    6. To identify an account and a related financial institution.

  17. Segment group 9
    Repeat 10

    1. To specify information regarding the transport such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport.

      + 040 D5(040,030) If first, then all

    2. To specify the contract and carriage conditions and service and priority requirements for the transport.

    3. Segment group 10
      Repeat 10

      1. To identify a place or a location and/or related locations.

      2. To specify date, and/or time, or period.

    4. Segment group 11
      Repeat 9999

      1. To specify a reference.

      2. To specify date, and/or time, or period.

  18. Segment group 12
    Repeat 5

    1. To specify terms of delivery or transport.

    2. To identify a place or a location and/or related locations.

  19. Segment group 13
    Repeat 99

    1. To identify a unit of equipment.

    2. To specify the seal number or a range of seal numbers.

  20. Segment group 14
    Repeat 1000

    1. To describe the number and type of packages/physical units.

    2. To specify physical measurements, including dimension tolerances, weights and counts.

    3. To identify a unit of equipment.

    4. Segment group 15
      Repeat 5

      1. To specify markings and labels on individual packages or physical units.

      2. To specify a reference.

      3. To specify date, and/or time, or period.

      4. To give specific identification numbers, either as single numbers or ranges.

  21. Segment group 16
    Repeat 9999

    1. To identify allowance or charge details.

    2. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

    3. To provide free form or coded text information.

    4. Segment group 17
      Repeat 5

      1. To specify a reference.

      2. To specify date, and/or time, or period.

    5. Segment group 18
      Repeat 1

      1. To specify a pertinent quantity.

      2. To identify a range.

    6. Segment group 19
      Repeat 1

      1. To specify percentage information.

      2. To identify a range.

    7. Segment group 20
      Repeat 2

      1. To specify a monetary amount.

      2. To identify a range.

      3. To specify currencies used in the transaction and relevant details for the rate of exchange.

      4. To specify date, and/or time, or period.

    8. Segment group 21
      Repeat 1

      1. To specify rate information.

      2. To identify a range.

    9. Segment group 22
      Repeat 5

      1. To specify relevant duty/tax/fee information.

      2. To specify a monetary amount.

  22. Segment group 23
    Repeat 100

    1. To specify sector/subject requirements and conditions.

    2. To specify a reference.

    3. To specify date, and/or time, or period.

    4. To provide free form or coded text information.

  23. Segment group 24
    Repeat 1

    1. To identify the reason for an adjustment.

    2. To provide free form or coded text information.

  24. Segment group 25
    Repeat 1

    1. To specify parties to an instruction, the instruction, or both.

    2. To provide free form or coded text information.

Detail

Position
Segment
Name
Max use
  1. Segment group 26
    Repeat 9999999

    1. To identify a line item and configuration.

    2. To specify additional or substitutional item identification codes.

    3. To indicate the group in which a product belongs.

    4. To describe an item in either an industry or free format.

    5. To specify physical measurements, including dimension tolerances, weights and counts.

    6. To specify a pertinent quantity.

    7. To specify percentage information.

    8. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

    9. To specify date, and/or time, or period.

    10. To give specific identification numbers, either as single numbers or ranges.

    11. To specify a related set of identification numbers.

    12. To specify item details relating to quantity variances.

    13. To identify a unit of equipment.

    14. To provide free form or coded text information.

    15. To identify dangerous goods.

    16. Segment group 27
      Repeat 99

      1. To specify a monetary amount.

      2. To specify currencies used in the transaction and relevant details for the rate of exchange.

    17. Segment group 28
      Repeat 10

      1. To specify the terms of payment.

      2. To specify date, and/or time, or period.

      3. To specify percentage information.

      4. To specify a monetary amount.

    18. Segment group 29
      Repeat 25

      1. To specify price information.

      2. To specify currencies used in the transaction and relevant details for the rate of exchange.

      3. To provide information concerning pricing related to class of trade, price multiplier, and reason for change.

      4. To identify a range.

      5. To specify date, and/or time, or period.

    19. Segment group 30
      Repeat 10

      1. To specify a reference.

      2. To specify date, and/or time, or period.

    20. Segment group 31
      Repeat 10

      1. To describe the number and type of packages/physical units.

      2. To specify physical measurements, including dimension tolerances, weights and counts.

      3. To identify a unit of equipment.

      4. Segment group 32
        Repeat 10

        1. To specify markings and labels on individual packages or physical units.

        2. To specify a reference.

        3. To specify date, and/or time, or period.

        4. To give specific identification numbers, either as single numbers or ranges.

    21. Segment group 33
      Repeat 9999

      1. To identify a place or a location and/or related locations.

      2. To specify a pertinent quantity.

      3. To specify date, and/or time, or period.

    22. Segment group 34
      Repeat 99

      1. To specify relevant duty/tax/fee information.

      2. To specify a monetary amount.

      3. To identify a place or a location and/or related locations.

    23. Segment group 35
      Repeat 99

      1. To specify the name/address and their related function, either by C082 only and/or unstructured by C058 or structured by C080 thru 3207.

      2. To identify a place or a location and/or related locations.

      3. To identify an account and a related financial institution.

      4. Segment group 36
        Repeat 5

        1. To specify a reference.

        2. To specify date, and/or time, or period.

      5. Segment group 37
        Repeat 5

        1. To identify documents and details directly related to it.

        2. To specify date, and/or time, or period.

      6. Segment group 38
        Repeat 5

        1. To identify a person or a department to whom communication should be directed.

        2. To identify a communication number of a department or a person to whom communication should be directed.

    24. Segment group 39
      Repeat 30

      1. To identify allowance or charge details.

      2. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

      3. To specify date, and/or time, or period.

      4. To provide free form or coded text information.

      5. Segment group 40
        Repeat 1

        1. To specify a pertinent quantity.

        2. To identify a range.

      6. Segment group 41
        Repeat 1

        1. To specify percentage information.

        2. To identify a range.

      7. Segment group 42
        Repeat 2

        1. To specify a monetary amount.

        2. To identify a range.

        3. To specify currencies used in the transaction and relevant details for the rate of exchange.

        4. To specify date, and/or time, or period.

      8. Segment group 43
        Repeat 1

        1. To specify rate information.

        2. To identify a range.

      9. Segment group 44
        Repeat 5

        1. To specify relevant duty/tax/fee information.

        2. To specify a monetary amount.

    25. Segment group 45
      Repeat 10

      1. To specify information regarding the transport such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport.

        + 040 D5(040,030) If first, then all
      2. Segment group 46
        Repeat 10

        1. To identify a place or a location and/or related locations.

        2. To specify date, and/or time, or period.

    26. Segment group 47
      Repeat 5

      1. To specify terms of delivery or transport.

      2. To identify a place or a location and/or related locations.

    27. Segment group 48
      Repeat 100

      1. To specify sector/subject requirements and conditions.

      2. To specify a reference.

      3. To specify date, and/or time, or period.

      4. To provide free form or coded text information.

    28. Segment group 49
      Repeat 999

      1. To identify processing information.

      2. To specify a reference.

      3. To describe an item in either an industry or free format.

      4. To specify date, and/or time, or period.

      5. To specify a related set of identification numbers.

      6. To identify a place or a location and/or related locations.

      7. To specify physical measurements, including dimension tolerances, weights and counts.

      8. To specify a pertinent quantity.

      9. To provide free form or coded text information.

      10. To specify a monetary amount.

Summary

Position
Segment
Name
Max use

  1. To separate header, detail and summary sections of a message.

  2. To provide control total.

  3. Segment group 50
    Repeat 100

    1. To specify a monetary amount.

    2. Segment group 51
      Repeat 1

      1. To specify a reference.

      2. To specify date, and/or time, or period.

  4. Segment group 52
    Repeat 10

    1. To specify relevant duty/tax/fee information.

    2. To specify a monetary amount.

  5. Segment group 53
    Repeat 15

    1. To identify allowance or charge details.

    2. To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.

    3. To specify a monetary amount.

    4. To provide free form or coded text information.

  6. To end and check the completeness of a message.

    1. 0062, the value shall be identical to the value in 0062 in the
    corresponding UNH segment.
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