JCPenney
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Invoice (Accounts Payable/Merchandising/Supply Chain)
  • Specification
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X12 810 Invoice (Accounts Payable/Merchandising/Supply Chain)

X12 Release 4030
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • Basic
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BIG
0200
Beginning Segment for Invoice
Max use 1
Required
REF
0500
Authorization for Expense (AFE) Number
Max use 1
Optional
REF
0500
Contract Number
Max use 1
Optional
REF
0500
Department Number
Max use 1
Required
REF
0500
Internal Vendor Number
Max use 1
Required
N1 Loop Bill-To-Party
Remit To
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
1400
Date/Time Reference
Max use 10
Optional
FOB
1500
F.O.B. Related Instructions
Max use 1
Optional
PID
1600
Product/Item Description
Max use 200
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
0200
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
Usage notes
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Usage notes
BIG-07
640
Transaction Type Code
Optional
Identifier (ID)
Usage notes
SV
Supplemental Invoice
BIG-10
76
Invoice Number
Optional
String (AN)
Min 1Max 22
Usage notes
REF
0500
Heading > REF

Authorization for Expense (AFE) Number

OptionalMax use 1
Usage notes
Example
Variants (all may be used)
REFContract NumberREFDepartment NumberREFInternal Vendor Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
AE
Authorization for Expense (AFE) Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
REF
0500
Heading > REF

Contract Number

OptionalMax use 1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
CT
Contract Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
REF
0500
Heading > REF

Department Number

RequiredMax use 1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
REF
0500
Heading > REF

Internal Vendor Number

RequiredMax use 1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
N1 Loop Bill-To-Party
RequiredMax 1
Usage notes
Variants (all may be used)
Remit To
N1
0700
Heading > N1 Loop Bill-To-Party > N1

Name

RequiredMax use 1
Usage notes
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N1 Loop Bill-To-Party end
N1 Remit To
OptionalMax 1
Usage notes
Variants (all may be used)
N1 Loop Bill-To-Party
N1
0700
Heading > Remit To > N1

Name

RequiredMax use 1
Usage notes
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
RI
Remit To
Optional
String (AN)
Min 1Max 60
Usage notes
N1 Remit To end
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Usage notes
Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
01
Basic
14
Previously agreed upon
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
Usage notes
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
ITD-07
386
Terms Net Days
Required
Numeric (N0)
Min 1Max 3
Usage notes
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
DTM
1400
Heading > DTM

Date/Time Reference

OptionalMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Optional
Date (DT)
CCYYMMDD format
FOB
1500
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
CF
Collect, Freight Credited Back to Customer
PC
Prepaid but Charged to Customer
PO
Prepaid Only
PP
Prepaid (by Seller)
PID
1600
Heading > PID

Product/Item Description

RequiredMax use 200
Usage notes
Example
If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required
At least one of Product Description Code (PID-04) or Description (PID-05) is required
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
S
Structured (From Industry Code List)
PID-03
559
Agency Qualifier Code
Optional
Identifier (ID)
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
PID-04
751
Product Description Code
Optional
String (AN)
FL
Compliant with Fair Labor Standards Act
VC
Volatile Organic Compound (VOC) Compliant
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
Heading end

Detail

IT1 Loop
OptionalMax >1
IT1
0100
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Usage notes
Example
If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
IT1-02
358
Quantity Invoiced
Optional
Decimal number (R)
Min 1Max 10
Usage notes
IT1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
IT1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
Usage notes
NC
No Charge
IT1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
IN
Buyer's Item Number
UP
UCC - 12
IT1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
IN
Buyer's Item Number
UP
UCC - 12
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
IN
Buyer's Item Number
UP
UCC - 12
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT3
0300
Detail > IT1 Loop > IT3

Additional Item Data

OptionalMax use 5
Example
IT3-03
368
Shipment/Order Status Code
Optional
Identifier (ID)
BK
Back Ordered from Previous Order
BP
Shipment Partial, Back Order to Ship on (Date)
CM
Shipment Complete with Additional Quantity
CP
Partial Shipment on (Date), Considered No Backorder
IC
Item Canceled
IS
Item Represents Substitution from Original Order
PID Loop
OptionalMax >1
PID
0600
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Usage notes
Example
If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required
At least one of Product Description Code (PID-04) or Description (PID-05) is required
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
S
Structured (From Industry Code List)
X
Semi-structured (Code and Text)
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)
08
Product
73
Vendor color description
74
Vendor size description
PID-03
559
Agency Qualifier Code
Optional
Identifier (ID)
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
PID-04
751
Product Description Code
Optional
String (AN)
Min 1Max 12
Usage notes
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
PID Loop end
REF
1200
Detail > IT1 Loop > REF

Reference Identification

OptionalMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
SE
Serial Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50
SAC Loop
OptionalMax >1
SAC
1800
Detail > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
A170
Adjustments
C310
Discount
F800
Promotional Allowance
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
SAC Loop end
IT1 Loop end
Detail end

Summary

TDS
0100
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Usage notes
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
TDS-02
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
CAD
0300
Summary > CAD

Carrier Detail

OptionalMax use 1
Example
At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
CAD-04
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4
Usage notes
CAD-05
387
Routing
Optional
String (AN)
Min 1Max 35
Usage notes
SAC Loop
OptionalMax >1
SAC
0400
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
Usage notes
A170
Adjustments
C310
Discount
F800
Promotional Allowance
H740
Tax - Sales and Use
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
Usage notes
06
Charge to be Paid by Customer
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
ISS Loop
OptionalMax >1
ISS
0600
Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1
Example
If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required
ISS-01
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10
Usage notes
ISS-02
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
CA
Case
ISS Loop end
CTT
0700
Summary > CTT

Transaction Totals

OptionalMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
SE
0800
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Basic

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231102*0340*^*00403*000000001*0*T*>
GS*IN*SENDERGS*RECEIVERGS*20231102*034005*000000001*X*004030
ST*810*123456789
BIG*20020612*987654321*20020601*12345678
REF*DP*531
REF*IA*234567
N1*BT**92*94417
ITD*14**2**10**30*****2%10, NET 30
PID*S**VI*FL
IT1**5*EA*15.25**IN*12345678S*UP*678901111111
IT1**15*EA*15.25**IN*12345678M*UP*678901222222
IT1**10*EA*15.25**IN*12345678L*UP*678901333333
IT1**8*EA*15.25**IN*12346789M*UP*678901444444
IT1**6*EA*15.25**IN*12346789L*UP*678901555555
TDS*67100*67100
CAD****TINA*TINA TRUCKING
ISS*5*CA
CTT*5
SE*17*123456789
GE*1*000000001
IEA*1*000000001

Catalog Procurement, Basic Invoice w/ Tax – Sales and Use

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231102*0340*^*00403*000000001*0*T*>
GS*IN*SENDERGS*RECEIVERGS*20231102*034017*000000001*X*004030
ST*810*123456789
BIG*20020601*987654321*20020427*76543210
REF*DP*000
REF*AE*0099751028
REF*IA*234567
N1*BT**92*91298
ITD*01******30
PID*S**VI*FL
IT1**4*RL*4.89**IN*345621
PID*F*08***CLEAR SEALING TAPE
IT1**1*PK*25.79**IN*456722
PID*F*08***WHITE WRITING PADS
IT1**5*BX*1.15**IN*567823
PID*F*08***BLK PERMANENT MARKERS
TDS*5417*5417
CAD****ACDS*ACME DELIVERY SERVICE
SAC*C*H740***307*******06
ISS*1*CA
CTT*3
SE*20*123456789
GE*1*000000001
IEA*1*000000001

Factory Ship, Basic Invoice w/ Payment Terms of Net 30

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231102*0340*^*00403*000000001*0*T*>
GS*IN*SENDERGS*RECEIVERGS*20231102*034025*000000001*X*004030
ST*810*456789123
BIG*20061002*9876543*20060928*123456789
REF*DP*123
REF*IA*234567
N1*BT**92*91322
ITD*01******30
DTM*011*20060929
FOB*PP
PID*S**VI*FL
IT1*000123*1*EA*85.50**IN*12345670000
TDS*9405*9405
CAD****TINA*TINA MOTOR
SAC*C*A170***855*******06
ISS*1*CA
CTT*1
SE*16*456789123
GE*1*000000001
IEA*1*000000001

Pre-Pack

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231102*0340*^*00403*000000001*0*T*>
GS*IN*SENDERGS*RECEIVERGS*20231102*034035*000000001*X*004030
ST*810*234567890
BIG*20020612*89012345*20020601*87035295
REF*DP*531
REF*IA*234567
N1*BT**92*94417
ITD*14**2**10**30*****2%10, NET 30
PID*S**VI*FL
IT1**3*AS*180**IN*12341019LOW
IT1**2*AS*180**IN*12341019HIGH
TDS*90000*90000
CAD****TINA*TINA MOTOR
ISS*5*CA
CTT*2
SE*14*234567890
GE*1*000000001
IEA*1*000000001

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